JOB TITLE: Controller
REPORTS TO: Chief Financial Officer (CFO)
TEAM(S): FINANCE AND CONTRACTS ADMININSTRATION (FCA)
Oversees day-to-day accounting operations. Has overall responsibility for general ledger, accounts payable, accounts receivable, cash receipts and cash management, payroll, and contracts billings. Ensures proper maintenance and recording of all financial data. Establishes, documents, and maintains strong internal controls and financial policies and procedures. Oversees and/or participates in the preparation of the monthly financial statements. Leads the year-end audit process and the preparation and filing of the IRS Forms 990, 990-T, and other required returns and filings. Leads and manages the finance team, ensuring proper distribution of responsibilities, backup coverage, and collaboration between team members.
MAJOR JOB RESPONSIBILITIES:
Coordinates, performs and monitors month end closing of the general ledger system. Establishes schedules and responsibilities for monthly and annual closing of the books and records, monthly financial report generation, and monthly account reconciliations. Reviews all account reconciliations for timely recording of corrections and adjustments.
Generates monthly financial reports including comparative balance sheet and income statement. Prepares various financial information for management including key financial indicators.
Plans and coordinates year-end audit with external auditors, including the A-133 audit of federally funded grants and contracts. Provides supporting schedules and records to auditors as requested, discusses key issues and problems and presents financial statement to auditors.
Assists in the development of the annual financial plan and budget and ensures incorporation of the finalized budget into the accounting system.
Prepares and/or oversees preparation of all ICMA federal, state, and local tax returns.
Analyzes and/or oversees the analysis of all balance sheet accounts including cash, accounts receivable, accounts payable, as well as select revenue and expense accounts.
Monitors and manages cash flows. Transfers funds between bank accounts as needed and as authorized by the CFO. Monitors loan balances and interest payments, if any. Maintains records for all organization’s bank accounts.
Oversees the contracts billing function. Processes cash draws on grants and contracts in accordance with contract billing instructions and terms and conditions. Prepares SF 272 quarterly cash reports. Monitors the grants and contracts accounts receivable, supervises the collection efforts and recommends write offs as necessary. Monitors indirect rates.
Performs accounting and financial reporting for the Endowed Funds.
Works with the Costpoint database administrator and Deltek customer support in maintaining the general ledger system. Helps the database administrator with troubleshooting by providing insight into the setup of the accounting system.
Supervises all financial processes and transaction in the association management system, netFORUM. Collaborates with other teams to ensure appropriate use of the system for recording financial transactions.
Interviews, makes hiring recommendations, plans and assigns work, reviews and evaluates performance, trains, and mentors employees.
Performs other job-related duties as required.
Type of Supervision:
Supervisory responsibilities involve coordinating and integrat¬ing the activities of multiple professionals and subordinate managers whose activities interlock extensively to meet established organizational and team objectives and goals. Work also involves balancing workload among subordinate staff. Work is also characterized by changing work assignments, priorities and deadlines.
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
Bachelor's Degree in Accounting. CPA or CPA candidate preferred
Six years of accounting experience
Two years of not-for-profit experience
Two years of managerial experience
Knowledge, Skills, and Abilities:
Solid knowledge of generally accepted accounting principles
Knowledge of cash management techniques and practices
Knowledge of budgeting procedures and multi-funded financing operations
Knowledge of Deltek Costpoint automated general ledger system preferred
Ability to understand database set up to effectively troubleshoot any system problems
Understanding of federal and state tax rules, particularly for not-for-profit organizations
Ability to communicate clearly and effectively, both orally and in writing
Ability to prepare and present a variety of concise reports for oral and written presentation
In-depth knowledge of Microsoft Office applications, particularly Excel and Word
Ability to select, develop, motivate and effectively utilize staff
• Repetitive movement of hands and fingers – typing and/or writing.
• Occasional standing, walking, stooping, kneeling or crouching.
• Reach with hands and arms.
This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbent may be required to perform job-related responsibilities and tasks other than those stated in this description but which are commensurate with similar levels of responsibility.