Reporting directly to the City Manager, the City Clerk plans, coordinates, manages, and independently performs the activities and operations of the City Clerk's office, including department budget and administration, public information, and City records management.

The City Clerk is responsible for coordination and preparation of City Council meeting agendas and backup materials, maintenance of the Municipal Code, and election administration, along with publishing legal notices, ordinances, and resolutions, as required by law. The City Clerk receives and processes subpoenas, prepares and coordinates responses to public records requests, prepares and certifies Certificates of Residency (pensioners), and administers the Oath of Office.

The City Clerk performs advanced administrative support to the City Manager and City Council, and frequently exercises independent judgment. The person arranges appointments, conferences, and meetings for the City Manager and Council Members; receives, screens, and prioritizes internal and external communications to the City Manager and City Council; composes letters, memoranda, and other written communication; composes City Proclamations, Certificates of Recognition, and City Resolution of Appreciation; and plans and coordinates City official events.

Responsibilities include but are not limited to:
• Maintains roster of City staff, elected officials, City commission and committees, and other Boards as necessary.
• Processes City contracts including the monitoring of insurance policies.
• Maintains, codifies, indexes, updates, and distributes relevant sections of the City's Municipal Code.
• Coordinates, designs, updates, revises, and maintains overall office systems for recordkeeping.
• Serves as custodian of official City records, including administering the City's Records Retention Program.
• Ensures the integrity and compliance of City records, files, materials and information through maintenance, preservation, and proper destruction.
• Responds to all Public Records Act requests.
• Ensures compliance with Federal and State laws pertaining to municipal government (i.e. Brown Act, Public Records Act, Political Reform Act, etc.)
• Administers oaths of office; oaths of allegiance; affirmations and acknowledgements; maintains custody of the City Seal.
• Researches and compiles information for studies and reports; conducts special research projects in response to requests from the public and other departments.
• Acts as filing officer for FPPC required forms.
• Prepares and presents staff reports and other necessary correspondence or presentations.

Qualifications
Knowledge and Abilities:
• Federal State, Local and City laws and regulations pertaining to records principles, systems, procedures and processes.
• Political Reform Act, Brown Act, Public Records Act, California Elections Code, Fair Political Practices Commission requirements for Statement of Conflicts of Interest and Campaign Disclosure documents.
• Effective written and verbal communication.
• Ability to work cooperatively with staff, residents and other entities.
• Able to work well under pressure with strict deadlines.
• Adept and comfortable making independent decisions.
• Understand when and how to maintain confidentiality.
• Read, interpret and apply policies, procedures, rules and regulations.
• Effectively assess a situation and solve problems.
• Modern office procedures and methods including computer equipment, word processing, spreadsheet, database, graphic presentations and other needed specialized software applications, and internet and electronic communication.
• Budgeting procedures and techniques.
• Effective record, file and archival management.
• Type 60 wpm with accurate spelling and grammar.

Experience and Education:
Any equivalent combination of training, education and experience, which provides the individual with the required knowledge, skills and abilities to perform the job to include:
• Some college course work; Equivalent to a bachelor’s degree from an accredited college or university with significant course work in the areas of Business Administration, Public Administration, or related fields desirable.
• At least five years of increasingly responsible and complex administrative experience in a city clerk’s office.
• Experience as a City Clerk is desired.
• Notary Public Certification.
• Valid California driver license.
• Municipal Clerk Certification is a plus.

COMPENSATION
The annual salary range for the City Clerk is $99,756 to $125,028 per year. Placement within this range is dependent on experience and qualifications.

The City also offers an excellent benefits package including:

HEALTH
The City contributes $1,673 per month toward medical and dental benefits
Medical – Blue Shield PPO, Blue Shield EPO or Kaiser HMO
Dental – Delta Dental PPO or MetLife HMO
Vision – VSP PPO fully paid by the City
Health and Dependent Care Flexible Spending Accounts
City Paid Insurances: Life, Short-Term & Long-Term Disability, AD&D, Critical Illness
AFLAC Voluntary Benefits

RETIREMENT
CalPERS Retirement – Classic Members 2% @55 and New Members 2% @ 62
Mission Square 401 & 457 Plans

TIME OFF
96 Hours of Vacation annually
8 Holidays observed and 24 Hours of Floating Holiday
54 Hours of Administrative Leave annually
The City employees enjoy a 4/10 Work Schedule with 3-day Weekends