Purpose of Job:
Under the direct supervision of the Assistant District Manager, this position performs detailed administrative, technical, and professional work in Payroll, Finance, Accounting, Office and Clerical Services.

Responsibilities and Reporting During an Emergency Situation: If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.
Duties and Responsibilities:
• Review and process purchase orders, invoices and credit memos daily.
• Resolve A/P issues such as assisting vendors with payment status.
• Ensure vendor invoices are paid in a timely and accurate manner.
• Match corresponding purchase orders to incoming invoices with all supporting documentation. Route matched invoices for approval and enter approved vendor invoices for payment in the District’s accounting software.
• Scan and reconcile purchase card receipts, ensure coding is correct, and enter in the District’s accounting software for payment.
• Maintaining historical records of all invoices, reports, and receipts by saving documents properly on the network and in the District’s accounting software.
• Assist with developing and implementing policies and procedures for accounts payable.
• Run financial and payroll reports as required and requested
• Enter, maintain, and/or process information in the District’s payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, garnishments, deductions and withholding, address changes, and other information.
• Prepare and provide reports from the payroll system to the Assistant District Manager and Inframark for journal entries and contribution processing.
• Coordinate with hiring managers to create and post open positions using the District’s hiring system.
• Coordinate with the Public Information Officer (PIO) to promote open positions on the District’s website and other distribution channels.
• Send offer letters to potential employees.
• Facilitate background checks, drug screens and reference checks (as needed) for potential employees.
• Initiate the online onboarding process for new employees once offers are accepted and assist with any issues.
• Finalize onboarding new employees on their first day and ensure all information is entered in the payroll system.
• Offboard employees
• Handle Workers Compensation Claims.
• Handle Unemployment Claims.
• Perform other related duties as assigned.
Knowledge and Skills:
• Must have excellent verbal and written communication & customer service skills.
• Use of modern office equipment, computers, electronic devices, and various programs and applications, including Microsoft Word, Excel, and Outlook.
• Ability to work in a team environment
• Understanding of government accounting principles and compliance requirements.
Education and Experience Requirements:
Bachelor’s Degree and 3 years of experience in Finance or Accounting; or any combination of education and experience which would align with government and utility experience.
Payroll experience, minimum 3 years preferred.
Must be a United States Citizen or eligible to work in the United States.
Must successfully pass a background check and alcohol and drug test.
Experience with Paychex Flex and Microsoft Business Central is preferred.
Experience with State and Federal grant funding is preferred.
Experience with Jet Reports is preferred
Required Licenses/Certifications:
• Certified District Administrative Professional (FASD)
• First Aid/CPR or ability to obtain within one (1) year.
• Must possess a Class E state driver's license with acceptable driving record.
• FEMA ICS-100, ICS-200, ICS-700
Preferred Certifications:
• Accounts Payable Specialist Certification from FGCU or other agency
• Microsoft Office Suite (Word, Excel, Outlook, Power Point)
Physical Demands:
• Work is typically performed in an office environment; ability to use computer for extended hours.
• May be required to work hours other than the regular District hours including, nights, weekends, holidays and during emergency situations.
• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.
The position involves medium physical demands, such as exerting up to 15 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or up to 5 lbs. of force constantly to move objects. Tasks require some unassisted lifting, carrying, pushing and/or pulling of moderately heavy objects up to 50 pounds. Tasks may require prolonged periods of visual concentration and require moderate levels of eye/hand/foot coordination.

Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. The Employer retains the right to change or assign other duties to this position.