The Town of Cheverly is seeking a candidate for the role of Deputy Town Administrator who
embodies a mastery of multitasking, efficiency in paperwork management, project management
experience, robust leadership capabilities, and a dedication to serving as the primary organizer
within our administrative structure. This position reports to and collaborates closely with the
Town's administrator, department heads, and administrative staff. The Deputy Town
Administrator should bring innovation to administrative practices within. This pivotal role acts as
the cornerstone of our town, ensuring smooth operations and delivering outstanding support to
the administrator in cultivating a professional and inclusive environment across departments, for
the Mayor and Council, stakeholders, and the broader community.
Essential Job Functions:
• Software Management:
o Create, organize, and maintain an assortment of documents, ensuring that our
administrative records are accurate and a leading example of excellence.
o Handle data entry tasks with precision, contributing to the accuracy and reliability of
our administrative databases.
o Utilize QuickBooks to accurately record and track financial transactions,
including accounts payable and receivable.
o Manage utility bills through Bills.com, ensuring timely payments and reconciliations.
o Implement Divy for expense management and tracking, optimizing its features to
streamline financial processes.
o Collaborate with team members to ensure seamless integration and data
synchronization across software platforms.
o Maintain up-to-date records and documentation within each software system for
audit and reporting purposes.
• Technology Savvy:
Leverage software and platforms to streamline administrative tasks, embracing
innovation for enhanced efficiency.
• Event Coordination Prodigy:
Assist in planning and coordinating town events, from local gatherings to council
meetings, ensuring seamless operations.
• Effective Communication:
o Craft polished written communications for responses to community inquiries in
collaboration with Town staff.
o Prepares staff reports and written materials for Council Meetings.
o Prepares correspondence on behalf of the Town Administrator as needed.
o Respond to emails and calls with proficiency.
• Confidentiality and Integrity:
o Uphold the highest standards of confidentiality and integrity, safeguarding the
Town's and its residents' interests.
• Multitasker:
o Juggle multiple tasks and deadlines effortlessly, ensuring that nothing falls
through the cracks in our dynamic administrative landscape.
o Oversee special projects with precision and efficiency, ensuring their successful
completion and alignment with organizational goals.
• Perform Other Duties and Tasks as Assigned
Necessary Skills:
• Leadership Excellence:
o Demonstrated ability to lead and inspire teams, exercising tact, composure, and
persuasion in all interactions.
• Forward-Thinking Approach:
o Proven ability to think strategically and anticipate future needs, driving innovation
and continuous improvement.
o Desire to make a positive impact and foster strong relationships within the Town.
• Effective Communication:
o Exceptional oral and written communication skills, with the ability to articulate
complex ideas clearly and concisely.
o Masterful ability to communicate effectively orally and in writing.
o Skilled in establishing and maintaining effective working relationships with public
officials, employees, and all other constituents.
o Ability to be sensitive to difficult political issues and to handle them appropriately.
• Adaptability and Resilience:
o Ability to thrive in a fast-paced environment, easily adapting to changing
priorities and navigating complex political landscapes.
o Ability to analyze administrative problems, make sound recommendations as to
their solution, and prepare working procedures.
• Research and Administration:
o Proficient with research methods and techniques.
o Insight and basic understanding of the principles and practices of public administration.
Qualifications:
• Experience: Proven experience in administrative roles, highlighting your knack for
organizational leadership and innovation. This candidate will have direct experience in
municipal or local government roles, with a record of accomplishment of exemplary service
and superior interpersonal skills. The salary range is determined based on candidates'
experience and qualifications, and it is also aligned with the FY24 budget.
• Education: Bachelor’s degree with major coursework in public or business administration,
political science, or a closely related field, required; and two (2) years of progressively
responsible work in public administration or any equivalent combination of education and
experience. Master’s degree or enrollment in a Master of Public Administration program
(MPA) is preferred.
Working Conditions:
• Work Hours:
o The Town of Cheverly’s established business hours of operation are 9:00 am to 5:00 pm,
Monday through Friday; alternate business/operating hours may be established for
certain Town Departments on a case-by-case basis to best meet the needs of residents
and other customers.
o This role requires a minimum 40-hour standard work week.
o A core work schedule based on operational needs will be determined. Some
evening, weekend, and holiday work may be required based on operational needs.
• Work Environment:
o The employee works primarily in a typical office environment; some work may be
outdoors in seasonal and various weather conditions.
o Noise level indoors is typical of most office environments with telephones, personal
interruptions, and background noises; noise level in other locations or outdoors may be
moderate to loud.
o The employee may travel to other locations to attend meetings, perform outreach
activities, etc.
o The employee may interact with distressed or upset citizens when providing services.