Hiring Range: $81,385.00 - $97,662.00
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change.
PURPOSE OF POSITION:
Performs administrative and professional work serving as the principal assistant to the Public Works Director and represents Public Works Department at various meetings. Work involves assisting with the responsibility for the direction and management of the Public Works divisions, including Lakes and Stormwater Management, Water and Wastewater. As the Assistant Public Works Director may be asked to assist with Streets, Grounds Maintenance, Fleet, and Building Facilities Divisions when necessary. Assists with plan preparation and specifications. Performs under the general supervision of the Director of Public Works.
ESSENTIAL JOB FUNCTIONS:
Work involves the directing/coordinating of departmental administrative functions such as the development of operating budgets and related reports, development and/or revision of procedures and special research projects.
Reviews construction plans; reviews/manage permit request to achieve compliance with regulatory programs;
Coordinates and/or conducts special studies and surveys of operational and administrative problems of major importance; analyzes findings and recommends solutions; completes reports of findings; participates in long-range planning for new and/or expanded programs.
Identify and implement methods and procedures effecting improved efficiencies; manage operations to meet requirements of regulatory programs; optimize services to customers; facilitate coordination with City departments; and seek grants.
Provides project management for the construction of municipal public works projects. Oversees assigned projects to ensure contractor compliance with time and budget parameters for the project to include obtaining price quotations as assigned.
Maintains regular contact with consulting engineers, construction project engineers, City, County and Federal agencies, professional and assistant technical groups and the general public regarding program activities and services.
Analyze and assist in designing departmental work processes, operations, and construction project approaches to continuously address effective and efficient service delivery.
Assists in preparing and submission of the department’s annual operating budgets, to include monthly/quarterly performance measures, grant applications and other related documents. Monitors departmental expenditures and prepares financial reports and summaries.
Participate and make recommendations involving assigned personnel to include, but not limited to, interviewing and selecting employees, appraising productivity and efficiency of employees, reviewing performance evaluations completed by division managers of their subordinates and offering advice and assistance when necessary; and handling employee complaints.
Reviews submissions for completeness and compliance with policies; monitors expenditures for special contracts and authorizes payments.
Consults with and advises employees, managers, outside agencies and the general public regarding departmental policies and procedures.
Responds to citizen inquiries and complaints regarding City services under the jurisdiction of Public Works.
Serve as the Acting Public Works Director in the absence of the Public Works Director.
OTHER JOB FUNCTIONS:
Represents Public Works at meetings; serves as liaison with other departments, advisory boards and outside agencies.
Attends seminars and workshops related to duties and responsibilities.
Prepares general correspondence.
Serves as a staff liaison on various City boards and committees, as assigned.
Interacts closely with various city departments to ensure the mission of the Public Works Department is accomplished.
Perform all other duties as assigned.
Working knowledge of building construction and management principles, practices and methods as applicable to a municipal setting; working knowledge of applicable City policies, laws, and regulations affecting normal Public Works activities.
Ability to prepare, organize and maintain building maintenance and office data, reports and systems; ability to effectively communicate complex technical information, orally and in writing, to contractors, developers, property owners, employees, consultants, other governmental agency representatives, City officials and the general public.
Ability to communicate effectively both in writing and orally.
Personal computer, including, but not limited to word processing, spreadsheet, and data base and computer-aided-design software; standard drafting tools; engineering calculator; motor vehicle; cell phone; portable radio; copy & fax machine.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments, construction sites, or public works facilities.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK LOCATION AND ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes, electrical shock, and vibration.
The noise level in the work environment is usually quiet while in the office to moderately loud when in the field.
Bachelor's degree in public administration, construction, environmental science, or closely related field. Seven (7) or more years of experience in the administration and management of a municipal public works department or closely related field, plus three – four (3-4) years of administrative and supervisory experience, or an equivalent combination of education, training and experience.
Significant experience with word processing, spreadsheet, and data base applications.
Must possess and maintain a valid State of Florida Driver's License.
Possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the ICS-100 and ICS-200 within 90 days of employment. There may be additional NIMS required, which will be schedule by your Supervisor.