Operations Coordinator - Weldon Cooper Center

The Weldon Cooper Center for Public Service seeks applications for Virginia Institute of Government Operations Coordinator at the University of Virginia (UVA). The Cooper Center serves localities in the Commonwealth and beyond in the context of a complex 21st century in which civic challenges are interconnected and problem-solving requires engaged communities and collaboration across traditional boundaries. Comprised of five teams to deliver its public service mission through three broad areas of work: applied research, leadership development, and local government support and engagement. 

The Institute of Government operations coordinator will provide various administrative and logistical support to the Virginia Institute of Government (VIG) team and assist with the consulting and onsite/virtual training operations of VIG. The operations coordinator will report to the VIG managing director. 
 
Responsibilities: 
  
Provide assistance with logistical aspects of VIG’s consulting and onsite training engagements. This includes: 
• Working with consultants, instructors, and facilitators for availability and material preparation; sending pre-work to external clients. 
• Making travel arrangements for VIG staff and consultants/instructors/facilitators. 
• Coordinating external assessment distribution including tracking completed assessments and sending reminders.
• Creating and sending external client pre- and post-surveys including tracking of completed surveys, sending reminders, and survey data analysis. 
• Creating and reviewing quote forms and letters of agreements and contracts. 
• Soliciting invoices from financial team based on contracts, etc.; serve as fiscal liaison for VIG including tracking engagement expenses and revenue to create financial statements. 
• Arranging onsite logistics (room set-up, AV, etc.). 
• Copying and materials preparation and distribution. 
• Providing assistance with all logistical aspects of VIG’s virtual training engagements. This includes: material preparation, assessment coordination and distribution, processing quote forms and agreements/contracts, invoicing, expense tracking, and managing in person/Zoom events. 
 
In addition to the above job responsibilities, other duties may be assigned. 

Minimum Requirements:
Education: Bachelor's degree
Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree.

Preferred Qualifications:  
• Familiarity with local government operations.  
• Experience planning and organizing both in-person and virtual training programs.  
• Experience supporting consulting services or professional development programs.  
• Background in providing administrative support.  
• Experience with database management and organization.  
• Commitment to customer service and a collaborative, service-driven approach.  
• Strong written and verbal communication skills.  
• Proven ability to take initiative and solve problems independently.  
• Experience managing multiple tasks and prioritizing in a fast-paced environment.  
• Strong organizational skills with attention to detail. 

About the Position:
For additional information about the position, please contact Charles Hartgrove, Managing Director, at charles.hartgrove@virginia.edu. This is a hybrid position. VIG has offices located in both Charlottesville and Richmond. 
 
The anticipated start date is dependent on the hiring process. The anticipated hiring range is $50,000.00-$65,000.00 commensurate with education and experience. This is an exempt-level, benefited position. For more information on benefits, visit UVA benefits.  
  
This position will remain open until filled. Review of applications will be on a rolling basis beginning early November. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.  

To Apply:  
Please apply through the UVA job board and search for R0066487. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents: 
• CV 
• Cover letter that explains why you are interested in this role and highlights the specific skills and experience you can bring to support the Weldon Cooper Center. 

Applications that do not contain all the required documents will not receive full consideration. References will be completed via UVA’s standardized process SkillSurvey. Five references will be requested via SkillSurvey during the final phase of the interview process. For questions about the application process, please contact Michele Jarman, Academic Recruiter.  
 
For more information about UVA and the Charlottesville community please visit UVA Charlottesville and Beyond and Embark. 
 
Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. There is an occasional need to move as much as 20 pounds, this can be broken into smaller amounts and moved as well. The job does occasionally require traveling some distance and overnight trips to attend meetings, conferences, and programs. 

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

To Apply, visit:
https://apptrkr.com/5785967