Job Details

Facilities Manager
Town of Addison, TX
Job Description

Summary
Under general supervision of the Director of General Services, this position plans, organizes and supervises work activities and monitors progress of work for building maintenance and custodian services. Ensures that scheduled maintenance is completed and coordinates projects with sub-contractors. Employee is responsible for complex systems, which include heating, ventilation and air conditioning (HVAC), electrical, and plumbing. Other duties include operation of various pieces of equipment and performing functions ranging from supervisory duties to participating in labor activities necessary to completing assigned tasks.

Essential Functions
Essential duties and responsibilities may include, but are not limited to, the following:

Plans, organizes and directs facilities maintenance operations and functions and renovation projects in Town facilities.
Provides technical guidance and develops specifications for supplies, parts and equipment and services requested of contractors.
Establishes and maintains a preventative maintenance program.
Supervises the Facilities Supervisor position. Monitors staff performance and provides coaching for performance improvement; recommend disciplinary actions as appropriate to address performance deficiencies in accordance with human resources policies and procedures; reviews and approves staff timesheets; conducts performance reviews, assists in the hiring process for new staff as needed.
Responsible for the management of the Asset Management database (related to Town Facilities and Fleet), the Americans with Disabilities Act (ADA) plan (related to Town Facilities) and the facilities work order system (CMMS).
Assists in the purchasing process by creating RFPs, analysis of bid submissions and tracking any contract renewals.
Assists Director in long-range planning through the use of data and predictive analytics.
Tracks the rolling stock and assist in the management and replacement of equipment.
Works closely with Director in developing, managing and analyzing the budget.
Tracks detailed statistics for department projects through the use of spreadsheets, project management software, GANTT charts and the Town’s ERP system.
Assures records are maintained, categorized and easily retrieved.
Assists with budget development, including but not limited to assisting with review of rolling stock, creation of decision packages, and long-range planning.
Other duties include assisting with special projects, preparing materials for meetings, providing highly responsible and complex administrative support to the Director and working with other town departments, outside agencies and professional organizations.
Confers with other departments, vendors, consultants and citizens in the course of project completion.
May be asked to perform additional job duties that are directly, indirectly or completely unrelated to normal job functions in the course of presenting certain Town special events.
Performs related duties and special projects as required or assigned.

Minimum Qualifications
Education, Training, and Experience Guidelines
Bachelor’s degree in public administration, business or related field is required. Five (5) years of facilities maintenance and project management experience with two (2) years of supervisor experience is required; OR an equivalent combination of education, training, and experience. Ability to establish and maintain harmonious relations with fellow employees, Town officials, and outside contracts. Safe driving record. Clear criminal background check and clear pre-employment drug screen.

Knowledge of:

Methods and practices used in the maintenance, repair, construction and operations of commercial buildings and properties.
Applicable local, State, and Federal laws, codes, regulations, and ordinances.
Supervisory principles and practices.
Budgeting and purchasing procedures and processes.
Work safety policies, procedures, and practices.
Research techniques, statistical methodology and report writing.
Understanding of facility maintenance and management techniques.
Municipal government functions, policies and administrative procedures.

Skill in:

Planning and prioritizing projects from start to finish (project management). General understanding of HVAC, plumbing, electrical, roofing and other related trades.
Compiling accurate and detailed analytical information, interpreting the data to formulate a recommendation.
Ability to interpret technical and numerical information.
Problem solve on issues that arise with projects, contractors and within the operation of the Department.
Performing a variety of duties on behalf of the Director with minimal supervision.
Analyze complex situations accurately and develop a recommended course of action.
Evaluating policies and procedures and recommended improvements and efficiencies.
Preparing clear and concise reports.
Accurately compile and track detailed information and statistics on assets.
Communicate clearly and concisely both orally and in writing.
Making presentations to the City Council or other groups.
Working efficiently to meet deadlines.

LICENSE AND CERTIFICATION REQUIREMENTS
A valid Texas Driver’s License is required. Certified Facilities Manager (CFM) certification is preferred. Must obtain Criminal Justice Information Services (CJIS) Certification within the first three (3) months of appointment.

ATTENDANCE REQUIREMENTS
This is an exempt position; incumbent will be expected to work whatever hours are required to complete responsibilities which may include evenings and weekends.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. Work is generally performed indoors in an air-conditioned facility but will also include exposure to outside weather conditions and within construction work sites.

The Town of Addison is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, age, or disability in employment or the provision of services.

Job Details
Job Function:
Division Manager
Position Type:
Full Time
Town of Addison
Location:
PO Box 9010
Addison, TX 75001-9010
United States
Population: 13,323
Form of Government: Council-Manager

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