Responsible for the overall administration and management of municipal finance activities, including financial and managerial accounting, budget preparation and control, cash management and banking relations, debt management, fixed asset management, financial reports and information, and other financial activities and management services as assigned. Assists City Manager and other administrative staff in assessing, developing, and implementing policies and programs dealing with the overall financial direction of the City.
• Graduation from an accredited four-year college or university with major course work in finance, accounting, economics, or in a field related to the job.
• Minimum of five (5) years of progressively responsible municipal financial management experience.
• Master’s degree in business, finance, accounting, economics, or related field may substitute for two (2) years of experience.
• Certified Public Accountant (C.P.A.) certificate preferred.
• Possession of a valid Class C Texas driver's license.
DUTIES, FUNCTIONS AND RESPONSIBILITIES
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
• Develops and assists with the implementation of financial strategic plans for City programs and services, including the Long-Range Financial Forecast and Capital Improvement Plan.
• Establishes goals, objectives, policies, and procedures for assigned areas of responsibility.
• Directs the preparation and implementation of the City’s annual operating budget, monitors the financial condition of the City, confers on a regular basis with the City Manager and department directors regarding financial and budgetary issues and assists the City Manager with presentations to the City Council, citizens and news media.
• Directs and coordinates the development and operation of the City financial accounting systems for all municipal financial activity.
• Monitors financial activities to ensure compliance with authorized City policies and procedures, State statutes, charter provisions, ordinance and resolution requirements, and bond covenants.
• Responsible for debt management, risk management, insurance coverage requirements, election procedures, and records management.
• Analyzes City-wide and departmental financial needs and develops short- and long-range objectives, goals and action plans to meet those needs.
• Coordinates activities with independent audit firm for the annual audit and preparation of the Comprehensive Annual Financial Report (CAFR).
• Directs the development of investment strategies, policies, and procedures, and oversees the investment activities of the City.
• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and dismissal of Finance, Water Office.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED BY THE POSITION:
• Thorough knowledge of the principles, methods and practices of municipal finance, accounting, and budgeting.
• Knowledge of City Charter and City ordinances, local, state and federal laws including finance, general accounting, election and tax law.
• Knowledge of the processes for various financial and operational planning processes, including modern methods of fiscal planning and budget preparation.
• Knowledge of financial forecasting methods.
• Knowledge of supervisory and managerial techniques and principles.
• Ability to plan, direct and coordinate the diversified work activity of several major divisions.
• Skill in oral and written communications.
• Skill in handling conflicts and escalated situations and problems.
• Skill in collecting, analyzing, and interpreting applicable research data.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train others.
• Knowledge of theory, principles, practices, and techniques of records management; records retention, preservation, protection, and archiving; purchasing and bidding; municipal budget preparation and administration; general office procedures and practices; and City codes and Ordinances
• Knowledge of organization and functions of an elected City Council and Mayor
• Knowledge of the Texas Open Meetings Act and other regulations governing the conduct of public meetings
• Knowledge of the Texas Public Information Act and other regulations governing public records
• Knowledge of Federal and state election laws
• Knowledge of principles and practices of effective leadership and management, sound business communication, and techniques of effective public relations
• Ability to plan, integrate and administer a records management system
• Ability to record, publish, index, and maintain meeting minutes, ordinances, and resolutions
• Ability to perform complex analyses and research, evaluate alternatives and develop sound conclusions and recommendations
• Ability to understand, interpret, explain, and apply local, state, and federal laws and regulations governing the conduct of city operations
• Ability to exercise expert, independent judgment within general policy guidelines as established by the Mayor and/or City Council
• Ability to prepare clear, concise, and comprehensive correspondence, reports, and other written materials
• Ability to establish and maintain effective working relationships with the City Council, Mayor, all levels of city management, other governmental officials, community and civic organizations, employees, the media, and the public
• Ability to exercise tact and diplomacy in dealing with highly sensitive political public policy, community, and employee issues and situations.
Responsible for the full range of supervisory activities of all senior management personnel including selection, training, evaluation, counseling, and dismissal.
Guidelines include the City Charter, city ordinances, department policies and procedures, supervisor instructions, and federal and state statutes. These guidelines are not always clear and specific, and require intensive knowledge and ability to research, interpret and apply.
Performance will be evaluated based on five employee competencies: job knowledge; teamwork; customer service; flexibility; and work ethic, and five supervisor competencies: leadership & results orientation; coaching, mentoring and developing employees; communications and maintaining an open mind; vision & innovation; and empathy.
The work consists of technical and administrative duties relating to financial accountability, management functions and coordination of activities in several major divisions. Frequent interruptions and the variety of guidelines and statutes contribute to the complexity of the work.
SCOPE AND EFFECT
The purpose of this position is to develop, monitor and coordinate all financial activity of the City, maintain official municipal records, conduct regular and special City elections and assist in administrative and management functions. Successful performance helps ensure the City’s financial stability and reliability.
Contacts are typically with co-workers, department directors, other city employees, members of the City Council, news media and the general public.
PURPOSE OF CONTACTS
Contacts are typically to give and exchange information, resolve problems, and provide services.
The work is typically performed while sitting. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
Responsible for supervision of the Finance Department and Water Department. (1) Assistant Finance Director, (1) Staff Accountant, (1) Senior Accountant, (1) Accounts Payable Technician. (1) Customer Service Supervisor, (1) Billing Technician, (2) Meter Readers, (2) Customer Service Clerks, (1) Customer Service Technician