BASIC FUNCTION: The Assistant to the City Manager is responsible for assisting in the preparation of the annual budget and in preparing the final budget document; is responsible for assisting the City Manager with economic development efforts; assists with annual strategic planning through the goals and visioning process; is responsible for the coordination of departmental administrative support activities to ensure that the department functions efficiently. The position performs special projects; tracks departmental budget; provides administrative support to the City Manager, Assistant City Manager and City Council; The position is considered “Essential Personnel”, which requires being on duty to respond during emergency situations including, but not limited to, natural and/or man-made disasters; and performs related work as required. Assists in researches, identifies, and defines funding sources for the City and submits letters of intent, proposals, grant applications, and other related documents to federal, state, corporate, and private foundations to support existing and planned program activities.

PRINCIPAL RESPONSIBILITIES:
Budget:
• Assist in development and preparation of annual budgets.
• Prepare and publish final budget document.
• Coordinate and assist in the development, implementation, and monitoring of the departmental budget.

Grant Writing:
• Provide expert guidance and knowledge in preparing agency grant proposals and related application documents.
• Research grant opportunities that align with the City's strategic priorities and provide an overview of successful grant applications.
• Participates in planning and developing grant proposals or similar requests to obtain additional funding.
• Researches and collects information to identify new funding for projects.
• Writes documentation, prepares grant applications with supporting documents, and prepares grant closeouts.
• Oversees approved grants, tracking program progress and expenditures and ensures compliance with deadlines and applicable rules and regulations of governing agencies.

Public Information:
• Complete customer service needs by responding to citizen requests and inquiries regarding city operations either on the phone, by email, or in person, responding to and resolving difficult and sensitive citizen inquires and complaints, and communicating and working with other city departments, outside agencies and professional organizations.
• Compose and prepare letters to customers and citizens, as well as other office memorandums related to assigned special projects.
• Assist City Manager with emergency management activities as required.

Economic Development:
• Conduct and or coordinate with consultants studies related to economic development needs for the city.
• Attend all economic development board meetings and assist the board in their activities.
• Perform other economic development related tasks as required.

Management/Special Projects:
• Assist in annual goals & visioning strategic plan process in coordination with consultant.
• Review administrative procedures; analyze alternatives and make recommendations to improve support services.
• Perform research and analysis; calculate and analyze data to be used in periodic reports.
• Participate in special projects including planning and implementation of special programs and events and complex research of new programs and services.
• Perform other duties as assigned.

TYPICAL DECISIONS: Position requires independent judgment on work priorities and deciding how issues should be addressed and issues resolved; formulates procedures and develops strategy for implementation. The position must identify and correct administrative problems while meeting deadlines and providing accurate service.

MINIMUM QUALIFICATIONS:

Knowledge: Thorough knowledge of departmental and City organization, functions, policies, procedures. Aptitude includes software applications, budgeting procedures and administrative analysis, economic development.

Skills: Must have ability to communicate effectively both verbally and in writing. Must be proficient in Microsoft Office (Excel, Word, PowerPoint). Ability to learn Acrobat Professional, Adobe Photo Shop, Adobe Premier, Adobe InDesign, Adobe Illustrator.

Education: Bachelor’s Degree with emphasis in Public or Business Administration.

Experience: Two years of experience in Municipal Management exposure. Master’s Degree in Public or Business administration may replace work experience requirement.

NOTE: Any work-related experience resulting in acceptable proficiency levels in the above Minimum
Qualifications may be an acceptable substitute for the above-specified education and experience requirements.
Licenses and Certificates: Class “C: Texas Driver’s License within three (3) months from appointment.

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED AND ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS WHICH MAY BE REQUIRED. ALL EMPLOYEES ARE EXPECTED TO PERFORM TASKS AS ASSIGNED BY SUPERVISOR.