FLSA Status: Exempt
Hiring Range: $65,000-70,000
The Deputy Finance Director is responsible for producing timely, accurate and actionable accounting, financial statements and reports for all County departments and offices. The Deputy Finance Director will work closely with the County Auditor to produce annual financial statements and with the Lake County Treasurer’s Office to reconcile Lake County Government funds, close out and file monthly, quarterly and annual general fund accounts.
General Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Exercises Direct and indirect supervision of employees of accounting operations and purchasing card administration.
- Coordinates staff training; assigns and directs work; conducts and participates in the interview and selection process; makes recommendations impacting pay, status, and disciplinary action; evaluates performance independently or in conjunction with a higher-level supervisor/manager; approves time off in accordance with County policies and procedures.
- Develops, plans, implements, and monitors accounting operations and the purchasing card program goals, policies, procedures, objectives, and priorities.
- Oversees the payment process.
- Approves issuing payment checks (warrants), electronic payments, ACH Direct Deposits, Visa Payables Automation.
- Oversees voices and re-issues warrants.
- Researches and cancels outdated and/or uncleared checks (warrants).
- Notifies department of actions taken, issues and procedures relating to financial and budgetary policies.
- Administers/oversees the purchasing card program.
- Prepares and processes monthly reconciliation payments.
- Interacts with the Treasurer Office staff.
- Monitors and reports out as needed on open payable accounts.
- Oversees document imaging for account operations, including accounts payable invoices and purchasing card documentation to insure they are properly imaged and retained through the financial management system; determines the most effective method(s) to retrieve and store data; ensures security/confidentiality is maintained in the system.
- Develops, implements, interprets, and monitors County-wide policies and procedures that relate to account operations and the purchasing card program.
- Plans for major system upgrades and enhancements that impact account operations and the purchasing card program, including creating and carrying out system test plans.
- Serves as a point of contact for users of the County-wide financial system pertaining to account operations and purchasing card systems support.
- Serves as the primary Module Master for the Accounts Payable, Purchasing Card, and Person Entity (vendor management) modules within the County’s financial system; requires an in-depth knowledge of these modules to identify, troubleshoot, and resolve functional related issues.
- Maintains the financial management system as it pertains to account operations and purchasing card functions; works with finance office staff to implement interfaces from other systems.
- Teaches accounts payable classes for other County personnel.
- Interprets and implements Federal regulations regarding 1099’s to ensure County compliance; maintains and updates vendor files that are reportable annually to the Internal Revenue Service.
- Maintains records retention processes using the County’s retention policy.
- Communicates with vendors and other outside agencies’ responds to citizens and auditor requests for information.
- Researches, analyzes, and produces financial records for internal and external reporting purposes, including publications, to demonstrate County compliance with state statutes.
- Administers internal operating procedures for accounting operations and purchasing cards; reviews and modifies procedure.
- Works directly with Finance Director and Department Directors in the development of their annual budget, code revenues and expenses to general fund accounts, submits reimbursement requests to State ad Federal agencies, and reconciles reports with the County’s general fund.
- Prepares monthly and quarterly financial reports and other financial analyses as needed.
- Completes an analytical review off various programs, creates financial statements and reports all material variances to the County Commissioners.
- Provides training and conducts technical consultations for employees and Departments as needed.
- Responsible for assisting County Commissioners with the annual County budget.
- Creates and distributes monthly budget reports for Departments, prepares annual budget requests, collects and review departmental budget submittals for accuracy and completeness in accordance with specified deadlines, maintains all budget information for the assigned County Departments and Offices throughout the budget process and assists with the distribution to the Public.
- Serve as the liaison for the Finance Department with other Departments and outside agencies.
- Attend and participate in professional group meetings, maintain awareness of new trends and developments in the field of municipal account and incorporate new developments as appropriate.
- Oversees finance office staff under the Finance Director.
- High school graduate or equivalent required.
- Graduation from an accredited College or University with a degree in accounting, finance, business, public administration or a closely related field preferred.
- Minimum of three (3) years of progressively responsible governmental accounting or other relevant finance work/education experience.
- Knowledge and experience with government account principles.
- Ability to conduct long range financial planning.
- Experience with Tyler ERP Pro 10/Encode preferred.
- The ideal candidate will be a strategic, forward thinking, collaborative leader with the ability to effectively communicate complex financial information to a wide variety of audiences.
- Travel to conferences or events within and outside of the State of Colorado may be required.
- Proficiency in English and Spanish preferred.