Executive Administrative Assistant

City of Hyattsville, MD

NATURE OF WORK
This is a senior office administrative role providing direct support to the City Administrator. Provides administrative, information, and daily reception management support; manages scheduling, calendars, written and verbal correspondence; prepares presentations; is detail oriented and provides exceptional customer service support to staff and citizens, takes meeting minutes and is adept in technology.

ESSENTIAL FUNCTIONS
• Manages daily calendars for City Administrator, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Manages the City Administrator’s travel arrangements, information flow, and provides other administrative support functions as requested by the City Administrator
• Organize and prepare for meetings, including gathering documents, Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Drive key team activities and events (such as all-hands meeting, team meetings, and conferences)
• Uses experience and judgment to resolve problems and prioritizes work on behalf of the City Administrator
• Prepares presentations and other staff presentations as directed by City Administrator
• Prepares internal and external correspondence and messaging as requested
• Reviews, screens, and disseminates incoming materials and correspondence
• Tracks and reports City Administrator and department due-outs and taskers
• Attends staff meetings and prepares accurate and timely meeting minutes and tracks associated taskers
• Provides reception area support by answering and screening phone calls and visitors, tracking issues and coordinating with appropriate departments for appropriate messaging
• Manages various special projects at the request of the City Administrator
• Maintains proficiency in the use of technology, including desktop and system software to meet administrative needs
• Routinely handles highly confidential information
• Performs other miscellaneous duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES
• Possesses exceptional customer service skills. Ability to deal professionally and tactfully with other governmental agencies, community partners, residents, elected officials and the public at large
• Must Possess excellent verbal and written communications skills
• Must be well organized and have good follow-up skills and time management skills
• Ability to analyze and interpret guidance and disseminate information and messages internally and externally
• Must have time management skills and be able to prioritize to complete requirements or assigned duties in a timely manner
• Ability to research using data collection, analysis, and presentation strategies
• Must have working knowledge of current technology, software programs to facilitate information and record storage, analysis to report and retrieve information and data
• Must be proficient in Microsoft Office Suite and presentation design and set-up to include Power Point and other presentation programs

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work varies between sedentary office environment to physically active with occasional walking, standing, bending, lifting, carrying under 35 pounds, such as supplies, equipment, ice, coolers, etc.

MINIMUM QUALIFICATIONS
• Minimum of 5 years relevant executive office experience in a Public Administration office environment
• Preferred candidate will have a bachelor’s degree in business or a minimum of 5 years relevant experience

LICENSES AND CERTIFICATION REQUIRED – N/A

BENEFITS
o Maryland State Retirement
o Employer supported Defined Contribution Programs (401a and 457)
o Insurance (Health, Prescription, Life, AD&D, Dental & Vision) including FSA & dependent care
o Annual and sick leave accruals
o Paid holidays, 11 annually
o Employee Assistance Program
o Training and Education Opportunities
o Annual bonus incentives which include:
o City of Hyattsville residency bonus
o Bilingual speakers
o Employees who use green transportation methods

ADDITIONAL INFORMATION
This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Please note that this description is not intended to describe all the duties associated with this position and the City in its sole discretion reserves the right to modify the duties of the position.
Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

The City of Hyattsville is an Equal Opportunity Employer without regard to race, color, religion, national origin, sex, ancestry, marital status, sexual orientation, disability, political or union affiliation.

NOTE: All new hires for the City of Hyattsville are required to provide official documentation of their COVID-19 vaccination.

How to Apply

Applicants are required to complete and submit a City of Hyattsville employment application which is available online at www.hyattsville.org/jobs

Job Details

Salary
$54,299
-
$59,936
Job Function
Assistant to the Manager/CAO
Position Type
Full Time

City of Hyattsville

Address

4310 Gallatin St
Hyattsville, MD 20781-2050
United States

Form of Government
Mayor-Council

Advertisement


2022 ICMA Annual Conference Content Available On-demand Through December 31!

In-person and digital attendees were emailed credentials for the conference online platform on 9/12/2022. New users can still register for on-demand access.

Watch Now

Put your job in front of the right people!

The Job Center is the best place to reach local government professionals. Post your featured job in minutes with more visibility through promoted search results, email, and more.

Post a Featured Job

Advertisement