The Accounts Payable Finance role is responsible for performing a variety of clerical and accounting tasks related to the processing and maintenance of accounts payable transactions for the Village. This position ensures timely and accurate payment of invoices, compliance with municipal policies and procedures, and proper recordkeeping in accordance with governmental accounting standards. The role also serves as point of contact for customer service inquiries providing support to vendors, residents, and internal departments. Additionally, this position provides backup support for payroll review and assists with utility billing customer service functions when needed, ensuring accurate and responsive service across financial operations.

Work may be diverse in nature, highly technical, and/or confidential.

SUPERVISION RECEIVED
Reports to Finance Director

SUPERVISOR EXERCISED
None

ESSENTIAL DUTIES
• Review, verify, and process vendor invoices for accuracy, proper authorization, and compliance with purchasing policies.
• Enter accounts payable data into the financial system with a high level of accuracy.
• Prepare and process weekly check runs and electronic payments
• Maintain vendor files, including W-9 forms and contact information.
• Respond to vendor inquiries and resolve discrepancies.
• Prepare AP reports for Board of Trustees meetings.
• Address resident/customer needs at the window and on the phone.
• Process customer payments.
• Compile, process and distribute various Finance reports.
• Assist with audit preparation by providing documentation and reports as requested.
• Ensure compliance with applicable laws, regulations, and internal controls.
• Maintain organized and accurate financial records.
• Assists with monthly financial reports.
• Prepares accounts receivable invoices and processes accounts payable invoices for payment approval (as needed).
• Serve as a first point of contact for customer inquiries.
• Other projects as assigned.

EDUCATION/EXPERIENCE: Preferred associate’s degree with course work in accounting, finance, or business administration and at least 3 years experience or equivalent combination of education and experience. Experience with BS&A software a plus.

KNOWLEDGE/SKILLS
• Must have intermediate mathematical/bookkeeping/Excel skills.
• Must have sound organization, problem solving.
• Must have great customer service skills.
• Must be a self-starter able to coordinate complex tasks under time restraints with minimal supervision.
• Able to effectively communicate in-person, over the telephone, and in writing.
• Able to prepare and proofread correspondence and reports.
• Able to exercise judgment, initiative, and discretion to apply Village policies and ordinances.
• Able to establish and maintain effective working relationships with other employees and the general public.

SOFTWARE USED: Microsoft Office Suite of Applications (e.g., Word, Excel, Outlook); BS&A; Paylocity; PDF software; and various internet applications.

PHYSICAL DEMANDS: Ability to work in a sitting position for extended periods of time. Occasional lifting, carrying, pushing or pulling of up to 20 lbs. without assistance. Occasional bending, twisting, kneeling, squatting, crawling, climbing, reaching, wrist turning, grasping. Standing and walking approximately less than one hour per day. Use hands and fingers to handle equipment to perform duties.

SCHEDULING & PAY: This is a full-time, salaried position. Hours are generally Monday through Friday 8:00am - 4:30pm. Target hiring range is $60,000 to $84,500 depending on qualifications.

BENEFITS WE OFFER
• Medical Coverage (PPO or HMO)
• Dental, Vison, and Prescription Coverage
• Life Insurance (Basic and Voluntary)
• Pension/Defined Benefit Plan (IMRF)
• 457 Plan/Defined Contribution Plan
• Flexible Spending Accounts and HSA Accounts
• Paid Holidays, Personal Days, Vacation, and Sick Time
• Tuition Reimbursement