JOB SUMMARY:
This position and serves in administrative capacity to the HR/Risk Management Department.

ESSENTIAL JOB FUNCTIONS/TYPICAL TASKS
Maintains personnel files with confidentiality.
Maintains purchasing card documentation.
Maintains workplace compliance posters in all departments.
Assists with coordination and preparation of various Department and Committee Meetings.
Gather all time files. Accurately code, using complicated calculations; efficiently key; prepare time system uploads when necessary; and verify that all time files are entered accurately and in compliance with FLSA and organizational policies.
Responsible for timely communication to departments of accurate payroll related information.
Works closely with Finance personnel to verify the accuracy of data. Verify employees’ work hours and payment through the payroll system.
Scans and files all employee personnel files into computer database.
Assists with departmental audits.
Completes reports and surveys and other related assignments as required.
Assists with planning, coordination, and implementation of various special events.
Processes FOIA requests as assigned.
Updates and maintains various forms.
Records management for departments.
Invoice processing.
Conducts initial workers compensation intake utilizing online platform.
Responsible for training schedule as required by law,
Performs other duties as assigned.

QUALIFICATIONS/REQUIREMENTS:
Two or more years of progressively responsible experience maintaining fiscal or related records preferably in payroll operations and/or accounts payable processing.

KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of methods and procedures used in preparing payrolls and record keeping.
Ability to maintain detailed records and prepare reports.
Ability to use good judgment in the application of detailed procedures to work situations.
Skill in the operation of a variety of office equipment including a personal computer and other information processing equipment.
Ability to communicate effectively orally and in writing.
Comprehensive knowledge of procedures and methods used in accounting (specifically accounts payable) and bookkeeping.
Ability to organize and prioritize tasks.
Ability to learn and master a variety of office software systems, including Town financial system, Microsoft Office products, document image storage system.
Ability to review and analyze information received from internal departments to discern conformance to accounting practices and procedures, as well as to Town of Vinton policies.
Time Management skills.

BENEFITS
• Competitive salary based on qualifications
• Health, dental, and vision insurance
• Participation in the Virginia Retirement System (VRS)
• Paid holidays, vacation
• Opportunities for training, certifications, and career development