Human Resources Analyst

The ideal candidate is a human resources professional who thrives in a fast-paced municipal environment and brings a strong balance of technical expertise, sound judgment, and collaborative problem-solving skills. This individual demonstrates a high level of professionalism, discretion, and independence while providing responsive and solutions-oriented HR support to departments across the organization.

Professional Experience & Expertise

· Proven experience administering a broad range of human resources programs, including recruitment and selection, classification and compensation, benefits administration, leaves of absence (FMLA/CFRA), workers’ compensation, risk management, training and development, and employee and labor relations.

· Demonstrated ability to independently manage complex, varied assignments requiring analytical thinking, interpretation of laws and policies, and the exercise of discretion and independent judgment.

· Experience conducting recruitments from intake through appointment, including examination development, candidate screening, interview coordination, eligibility list preparation, and job offer administration.

· Working knowledge of public-sector employment practices, civil service systems, and labor relations environments is highly desirable.

Core Competencies

· Analytical & Research Skills: Ability to conduct salary surveys, organizational studies, and policy analyses; interpret data; and develop well-reasoned recommendations.

· Communication & Consultation: Exceptional written and verbal communication skills, with the ability to explain complex HR concepts clearly to employees, supervisors, and executive leadership.

· Program Coordination: Demonstrated success coordinating training programs, benefits open enrollment, and leave administration processes with attention to detail and customer service.

Interpersonal & Organizational Skills

· Trusted advisor who builds credibility and effective working relationships across all levels of the organization.

· Demonstrates sound judgment, confidentiality, and tact when handling sensitive and confidential matters.

· Highly organized, able to manage multiple priorities, establish timelines, and meet deadlines with minimal supervision.

· Collaborative team member who can also provide technical and functional guidance to support staff as needed.

Technical Skills

· Proficiency with Human Resources Information Systems (HRIS) and the ability to maintain accurate employment records in compliance with legal requirements.

· Strong computer skills, including Microsoft Office and related HR systems; ability to prepare clear reports, correspondence, and presentation materials.

This ideal candidate will be a proactive, adaptable, and service-oriented HR professional who contributes to the effective operation of Human Resources programs while supporting organizational goals and fostering a positive and compliant workplace culture.

Examples of Duties
Coordinates and implements recruitment processes for City departments; confers with departments to identify departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens applications and identifies qualified applicants.

Develops examination plans; validates test instruments; organizes/administers written, performance, and oral examinations; compiles test scores and prepares eligibility list and candidate information; coordinates and/or conducts interviews, extends job offers, and ensures adherence to applicable human resources policies.

Monitors leave of absence programs ensuring legal compliance; reviews and analyzes family and medical leave applications; makes recommendations and develops employer response; interprets human resources policies and procedures with regards to benefits and paid and unpaid time-off options for employees; educates employees and managers on policy and legal compliance regarding leaves of absence.

Administers the City’s employee benefits programs; acts as liaison to various third-party benefits administrators and health carriers; conducts agency-wide open enrollment for benefits; prepares open enrollment benefit materials and literature.

Develops and participates in employee relations activities; reviews performance evaluations for consistency and makes recommendations; works closely with management on issues that require resolution or contract clarification.

Coordinates employee training activities, including identifying training needs, arranging for training presenters, and working with trainers to ensure City needs and expectations are addressed; secures training sites, develops memos, flyers, emails, and voicemails, and provides visual aids and other materials as necessary.

Conducts salary studies and researches salary and benefit information; recommends salary ranges for new classifications based on market compensation data and/or internal alignment.

Participates in developing risk management strategies and protocols to mitigate identified risks.

Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints.

Conducts new employee orientations, including distributing and explaining policies, procedures, and benefits information.

Conducts various organizational and operational studies, investigations, and special projects; recommends modifications to assigned programs, policies, and procedures.

Maintains and troubleshoots the Human Resources Information System (HRIS) database; prepares and maintains employment files in accordance with state and federal requirements.

Analyzes the effect of new laws or administrative regulations on Human Resources programs; recommends policies and procedures for implementation.

Prepares memorandums, letters, summaries, and reports; responds to written correspondence; provides technical assistance; researches and analyzes related regulations; participates in development and implementation of program policies, procedure manuals, and guidelines.

Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, and serving on various task forces and committees.

Observes and complies with all City and mandated safety rules, regulations, and protocols.

Performs other related duties as assigned.

Typical Qualifications
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in human resources management, business or public administration, or a related field.

Experience:

Two (2) years of increasingly responsible professional human resources experience.

Licenses and Certifications:
Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Having trouble logging in? Contact the NEOGOV Applicant Support Hotline Toll Free at (855) 524-5627.

Need an Accommodation? If you have questions or need special accommodation with the recruitment process, please contact Human Resources at (310) 456-2489 ext. 488. The City of Malibu is an equal opportunity employer.