Finance Director
Dept/Div: Administration FLSA Status: Exempt
General Definition of Work
Performs complex professional work planning, directing, coordinating, and reviewing the Finance department operations, participating in the City's accounting, budgeting, internal auditing, investment of funds and other financial programs, and related work as apparent or assigned. Work involves setting policies and goals under the direction of the City Administrator
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions
Reconciles accounts, recalculates revenues to verify they are on target to meet or exceed estimates used in developing budget; performs other account analysis to ensure accuracy of estimates as well as accuracy in the processing of revenues and expenditures.
Develops and maintains the chart of accounts to facilitate effective reporting of financial data.
Prepares monthly, quarterly and year-end financial reports or reviews such reports prepared by others.
Directs the preparation and distribution of financial information in proper form as required by governmental agencies, auditors, federal and state grant administrators, City departments and the general public.
Oversees the audit preparation process; reviews drafts of and prepares certain sections for the Comprehensive Annual Financial Report.
Coordinates the preparation of annual operating budgets for all general, special, capital and enterprise funds. Develops revenue projections and/or reviews and validates revenue projections developed by others. Develops expenditure budgets for areas of assigned responsibility and reviews expenditure budgets prepared by others. Formats the budget for review by the Administrator. Prepares, in conjunction with the City Administrator, the final draft of the budget for submittal to the Finance Committee, and Common Council. Coordinates, with the City Clerk, the timely publication of notices as may be required by law. Incorporates changes that may be made to the document during the review process. Once adopted, finalizes, and coordinates the distribution of the final budget document.
Coordinates investments, initiates ACH wires, occasional transfers and confirms that all audit controls are met.
Reviews and audits financial records or accounting procedures to determine adherence to prescribed policies and procedures.
Analyzes financial data to determine conformity to overall goals, objectives, and policies and to forecast future financial performance.
Develops cash flow projections and monitors status.
Reconciles cash balances within various funds.
Leads City-wide grant research and tracking; identifies and evaluates funding opportunities; maintains a grant calendar and communicates opportunities to the City Administrator and Department Heads.
Coordinates with departments to develop project scopes, budgets, schedules, and narratives; drafts, compiles, and submits competitive grant applications and supporting documentation.
Administers awarded grants, including maintaining grant files, monitoring budgets and performance measures, preparing reimbursement requests and reports, coordinating compliance requirements, and supporting grant closeout and audits.
Works with the City Administrator to identify organizational issues needing to be addressed.
Assists the City Administrator and Department Heads in keeping the City Council informed and in preparing items to be considered by the City Council.
Prepares cash flow projections, investigates, and makes recommendations on investment options for funds not needed for cash flow purposes.
Compiles information, reviews balance sheets and prepares reconciliations for various general ledger accounts related to areas of responsibility.
Attends committee, commission and council meetings as assigned.
All other duties as assigned.

Knowledge, Skills, and Abilities
Comprehensive knowledge of municipal finance laws, policies, practices and procedures; comprehensive knowledge of the principles and practices of accounting and budgeting in government; thorough knowledge of municipal purchasing system principles and practices; thorough knowledge of municipal bond financing practices, methods and laws; ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms and records; ability to prepare informative financial reports; ability to plan, organize, direct and evaluate the work of employees; ability to conduct long-range financial planning; ability to establish and maintain effective working relationships with associates, governmental officials and the general public; thorough knowledge of grant research methods, grant writing, grant administration, compliance, reimbursement, and reporting requirements.
Education and Experience
Bachelor's degree in accounting, finance, business administration, or a related field preferred or equivalent combination of education and experience with demonstrated success in governmental finance.
Physical Requirements
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).