Essential Job Functions:

Administration
• Plan, monitor, evaluate and supervise the Following: Utilities, Planning and Zoning, Engineering, Parks and Pathways, Open Space.
• Track implementation of all Board of Trustees approved actions.
• Organize and chair management meetings (currently bi-weekly).
• Respond to email, in person, and phone inquiries and disposition of requests.
• Assist in recruiting, hiring, and training staff within areas of responsibility.
• Development and collaboration in Human Resources policies and implementation.
• Advise on interdepartmental processes within the township.

Purchasing Agent
• Act as the purchasing agent for the township by developing an RFQ/RFP based on requisite needs, find suitable vendors/service providers, distribute RFQ and manage bid responses, submit bid results to the Board of Trustees, create purchase order based on Board of Trustees directed vendor, price, terms and conditions.
• Collaborate with others in the township to guide compliance with bidding procedures.

Contract Management
• Coordinate and administer township contract negotiations, applications to the township.
• Contract examples include Ann Arbor water and sewer, Trash and Recycling, PUD Development Agreements.
• Continually study and provide input to the Board of Trustees to effectively leverage in-house staff vs the use of outside consulting resources.
• Ascertain that all terms and conditions imposed in favor of the Township or its inhabitants in any public utility franchise or in any contract are faithfully kept and performed
• Prepare, review and execute contracts and subcontracts for authorized disbursements for services rendered.

Asset & Risk Management
• Oversee asset management of buildings, vehicles, land, and other key property belonging to the Township.
• Risk management assessment, including risk mitigation, insurance policies and solutions, and continuous improvement.

Management of Projects
• Oversee the development of project management best practices and processes to ensure alignment with Township priorities and outcomes.
• Participate in strategy development with Township officials.
• Assist in identifying appropriate resources such as additional staff, as needed.
• Ensure completion of reports, status updates, and timeline.
• Following completion of projects and implementation, provide a final report including an analysis of success.

Township Meetings Coordination
• Attend all meetings of the Township Board of Trustees with the right to take part in discussions but without the right to vote.
• Provide status report at Board of Trustees meetings.
• Performs related work as assigned.

Supervision of:
• Office Coordinator
• Utilities Director
• Contracts (e.g. Sheriff, Engineer, Planning)
• Parks, Preserves, Pathways Director
• Project Management
• Information Technology
• Code Enforcement

Knowledge, Skills, and Abilities:

• Demonstrated effective verbal and written communication skills including public presentations in gathering data, conducting research, preparing accurate and timely records, reports, notices, and letters.
• Ability to lead an organization and interact with tact and diplomacy.
• Five to seven years of experience supervising, mentoring and professionally developing staff.
• Ability to work proactively in an organization both independently and interactively as part of a team.
• Strong interpersonal skills in engaging with staff, residents, and the public.

Qualifications:

Bachelor's degree in public administration, business administration/operations or associated area.

Five to seven years of administrative/professional work with experience in government/public administration, including purchasing and contracting, is preferred.

Strong organizational skills with competency and experience using technical and administrative tools including Microsoft Office Suite and ERP (enterprise resource program).