*** COVER LETTER & RESUME REQUIRED TO BE CONSIDERED A CANDIDATE***

This position is primarily responsible for negotiating employee benefits and administers the employee benefit plans such as health, dental, vision, life, retirement, voluntary insurance benefits, Section 125, FMLA and other benefit programs. Processes payroll generating bi-weekly paychecks. Processes new hires and terminations. Manages other personnel functions including leave records, salary increases, personnel transactions, workers’ compensation, processing of reviews and performance forms. Performs general clerical duties including generating of necessary reports. This position is directly responsible for: benefits management, payroll, employee relations, wellness, worker’s compensation, records management and risk management. This position also serves as the Village’s ADA Coordinator.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

- Administer compensation, benefits and performance management systems, and safety and recreation programs.
- Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
- Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
- Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment and recommend needed changes.
- Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
- Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
- Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
- Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
- Conduct exit interviews to identify reasons for employee termination.
- Develop testing and evaluation procedures.
- Oversee the evaluation, classification and rating of occupations and job positions.
- Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.
- Conduct orientation sessions and arrange on-the-job training for new hires.
- Conduct or arrange for ongoing technical training and personal development classes for staff members.
- Plan, develop, and provide training and staff development programs, using knowledge of the effectiveness of methods such as classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.
- Identify and implement benefits to increase the quality of life for employees, by working with brokers and researching benefits issues.
- Design, evaluate and modify benefits policies to ensure that programs are current, competitive and in compliance with legal requirements.
- Analyze compensation policies, government regulations, and prevailing wage rates to develop competitive compensation plan.
- Fulfill all reporting requirements of all relevant government rules and regulations.
- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
- Develop methods to improve employment policies, processes, and practices, and recommend changes to management.
- Keeps up-to-date on information and technology affecting functional areas to increase innovation and ensure compliance.
- Coordinate and head the Wellness Committee.
- Organize Wellness Events and promote overall Employee Wellness.
- Recommend ways to control or reduce risk.
- Produce reports or presentations that outline findings, explain risk positions, or recommend changes.
- Plan, and contribute to development of, risk management culture.
- Gather risk-related data from internal or external resources.
- Develop or implement risk-assessment models or methodologies.
- Devise systems and processes to monitor validity of risk modeling outputs.
- Identify key risks and mitigating factors of potential investments.
- Identify and analyze areas of potential risk to the assets.
- Evaluates accident reports, ensuring the timely processing of medical bills and temporary total disability benefits; reviews medical reports, witness statements, department investigation results, and other documentation.
- Compiles facts and data regarding accident reports and filed cases.
- Advises and/or assists departments in conducting investigation of accident reports, including interviewing of witnesses and procurement of relevant documentation.
- Reviews accident reports to identify patterns of injury and to determine whether unsafe conditions contributed to the accident; advises departments of trends in injuries and proper safety procedures that may result in -reduction of injuries; provides department with information that will aid in reducing accidents and improve safety.
- Formulates and designs procedures and policies to determine the status of implementing ADA, Transition Plan objectives (including but not limited to regular self-assessments/evaluations); confers with administrative staff to plan and develop methods for addressing deficiencies in policies and procedures, barrier removal, program design, e.g., requests for reasonable modifications and accommodations, design review, and grievances.
- Visits facilities and programs to observe effectiveness of ADA compliance efforts, maintenance of access features, and monitoring of nonstructural modifications; prepares written reports regarding accessibility compliance.
- Attends and participates in meetings with committees developing and implementing community outreach, public awareness compliance; advising Mayor, Village Council and Village departments on issues of concern to persons with disabilities.
- Acts as a facilitator in complaint resolution under Title II of the ADA. Responds to inquiries and/or complaints from the public concerning disability rights.

Requirements for Position:

Bachelors degree in Business, Human Resources or closely related field. Three (3) years previous experience in payroll, human resources or personnel management. Human Resources Certifications preferred (IPMA, PHRP, SHRM or HRCI). Excellent communication skills and strong organizational skills. Proficiency in personal computer software. Valid Florida driver’s license required. Makes recommendations or decisions which usually affect the assigned department, but may at times affect operations, services, individuals, or activities of others outside of the assigned departments. Work is non-standardized and widely varied requiring the interpretation and application of a substantial variety of procedures, policies, and/or precedents used in combination. Frequently, the application of multiple, technical activities is employed; therefore, analytic ability and inductive reasoning are required. Problem solving involves identification and analysis diverse issues. Supervision is present to establish and review broad objectives relative to basic position duties or departmental responsibilities.

Independent judgement is required to study previously established, often partially relevant guidelines; plan for various interrelated activities; and coordinate such activities within a work unit or while completing a project.

Requires regular contact with internal and external persons of importance and influence involving considerable tact, discretion and persuasion in obtaining desired actions. Requires managing of relationships at a high level.

Physical Requirements:

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are occasionally required to walk and stand and lift and move records and documents weighing 20 pounds or less. Specific vision abilities required by this job include close vision and the ability to adjust focus. Employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new skills and information; perform highly detailed work on multiple, concurrent tasks; and interact with Village staff and other organizations.