Title: Controller/Administrator Tuscola County
Apply Between: February 2, 2024 – Until Filled
Wage Range: Commensurate with Experience up to $120,000 Annual
Hours & Benefits: Full-Time with Excellent County Benefits
General Statement of Duties
This position is under the direction of and reports to the Board of Commissioners (BOC). The position is an “at will”, exempt position that serves at the pleasure of the BOC. The Controller/Administrator (CA) acts as an agent for the BOC in managing county affairs. This is the highest level professional administrative-managerial position for the county. The CA is both the Chief Financial Accounting Officer and the Chief Administrative Officer. The duties of the CA require excellent leadership, financial, analytical, problem solving, managerial-supervisory, organizational, planning, and written-verbal communication skills.
Chief Financial Accounting Officer duties of the CA include but are not limited to: charge and supervision of all accounts and accounting of every office, officer and department of the county, assuring that a proper system of accounting is in place including a general ledger that records assets-liabilities of all funds, overseeing accounts payable and payroll operations, leading the development of the annual budget and comprehensive annual financial report (audit), reporting county financial condition to the BOC, overseeing central purchasing and fringe benefit programs, conducting multi-year financial planning, and analyzing state-federal bills to determine the impacts on county finances.
Chief Administrative Officer duties of the CA include but are not limited to: supervising the operation and performance of non-elected departments and heads of departments, identifying, researching and gathering information to solve problems, assisting with labor negotiations, keeping the BOC updated on numerous issues, overseeing county property-liability and other insurance risk management programs, assisting with grant administration, responsibility for maintenance of all county buildings, acting as liaison between the county and its legal counsel, local-state-federal government and elected-appointed officials, and preparing BOC and committee agendas and consent agenda motions.
Distinguishing Features of the Position include but are not limited to:
a) Develops and implements the county’s budget according to the Uniform Budgeting and Accounting Act
b) Ensures that a system of accounting is installed and properly kept with respect to all departments and funding units following the Uniform Chart of Accounts
c) Examines regularly the books and accounts of all county funded operations and reports findings to BOC
d) Retains a general ledger showing at all times the assets and liabilities of the county and all of its accounts-funds
e) Operates a centralized purchasing system for all purchases of county funded goods and services
f) Oversees the preparation of the payroll and accounts payable
g) Reports on overall county financial health, including planning for future revenues-expenditures and monitoring any increasing demands for funds or declines in revenue
h) Assures that an Annual Comprehensive Financial Report (Audit) of county finances is prepared in compliance with Generally Accepted Accounting Principles and presented to the BOC
i) Analyzes numerous financial proposals including millage requests and if necessary, prepares alternative recommendations for commissioner review and consideration
j) Works with bond attorneys regarding issuing bonds and other financing proposals and explains county financial standing to bond rating agencies
k) Analyzes pending and new legislation for impacts on the county’s financial and operational health
l) Serves as the liaison between the county and its outside accounting firm to ensure that the county is in compliance with state-federal financial regulations.
As the Chief Administrative Officer duties of the CA include but are not limited to:
a) Supervises the operation and performance of non-elected departments and heads of departments and with the approval of BOC appoints and removes non-elected department heads
b) Oversees all county human resource operations including fringe benefit programs for health insurance, life insurance, deferred compensation, workers’ compensation, disability, pension programs, open enrollment and extensive federal-state reporting requirements, etc.
c) Identifies, researches, gathers information and makes recommendations to solve various county issues
d) Keeps the BOC and others updated regarding numerous issues and other matters impacting the county
e) Assists in overseeing labor negotiations and cost analysis of union proposals for labor attorneys
f) Oversees the acquisition and maintenance of all county property, liability and other insurance programs
g) Oversees the acquisition, development and maintenance of all county buildings and equipment
h) Coordinates with county legal counsel to ensure that the county is adequately defended against liability claims and is operating in compliance with state-federal law, in addition to, obtaining legal opinions when necessary
i) Serves as the liaison between the county and local-state-federal government to coordinate the delivery of shared services or operations
j) Serves as the BOC’s liaison with the elected officials-judges regarding their operations
k) Coordinates the various activities of the county and unifies the management of its affairs
l) Prepares agendas and attends BOC and committee meetings
m) Prepares potential consent agenda motions and motions for BOC action
n) Assists with grant administration
o) Prepares or supervises the preparation and filing or submission of all reports required of the county by law, and all financial or grant applications authorized by the BOC for the benefit of the county functions
p) Other duties as assigned by the BOC and as required by law
Training, Skills and Experience required but are not limited to:
a) Ten years of experience in management, accounting, business or finance preferably in county or other local government setting; Bachelor’s Degree in public administration or other related fields preferred
b) Proven leadership, organizational and planning capabilities preferably in a county or other local government setting
c) Ability to analyze and creatively solve problems and make decisions preferably in a county or other local government setting
d) Highly effective written and verbal communication skills preferably in a county or other local government setting
e) Self-starter, team player, tactful and courteous with good judgement
f) Thorough knowledge of the principles and practices of modern personnel and financial administration
Physical Requirements of the Position
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate with others in person and on the telephone. The employee is required to view and produce written reports. The employee frequently is required to stand, walk, and use hands to finger, or feel, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move items of light to moderate weights.
Only qualified candidates who are selected for an interview will be contacted.