Project Manager

City of Arcadia, CA

At the Arcadia Public Works Services Department, we have a passion for service to our community and a belief that our residents and customers are a priority. We believe that our value lies in what we give and our employees are our greatest asset. We are dedicated to excellent, proactive customer service, connecting with our community, finding creative solutions, and innovative thinking.

We are looking for a Project Manager to assist in the planning of departmental projects and coordinating activities essential to the successful completion of capital improvement projects. The ideal candidate will possess the necessary qualities to participate in the inspection and supervision of new and modified infrastructure and building projects, and ensure that project proposals and administrative procedures comply with contractual terms, applicable laws, codes, ordinances, and regulations.

If you are energetic, receptive to learning and growth, detail oriented, and dedicated to timely completion of projects, we invite your application!

Key Qualities
- Resourceful and highly organized
- Team-oriented and self-motivated
- Creative problem solver with an appetite for constructive change
- Ability to handle sensitive situations with tact and diplomacy
- Excellent interpersonal and customer service skills

What We Offer
- CalPERS retirement plan
- Tuition Reimbursement upon successful completion of probation
- City paid vision plan for employee and family
- City paid Life Insurance, AD&D, and Long-term Disability
- Up to $1,402 health insurance allowance

Recruitment Process
Apply Online – Submit a detailed, thorough application.
Application Filing Deadline – Open until filled (First review of applications to be conducted on November 22, 2023 or upon the receipt of the first 120 applications--whichever occurs first)
Qualifications Appraisal Interviews (100%) – Week of December 11, 2023 (Tentative)

Under general direction, assists in the planning of departmental projects and coordinates activities essential to the successful completion of capital improvement projects. The Project Manager supervises public works construction projects, participates in the inspection and supervision of new and modified infrastructure and building projects, and ensures project proposals and administrative procedures comply with contractual terms, applicable laws, codes, ordinances, and regulations. The incumbent assigned to this position oversees public works construction projects of varying scopes and complexities, obtains and reviews contractor proposals, ensures project costs fall within budgetary guidelines, and performs related technical and administrative duties as required. This class differs from a Senior Civil Engineer in that the Project Manager performs complex construction management for capital projects heavily focused on the construction phase of project delivery and related issues.

Infrastructure projects will include, but not be limited to traffic signals, paving, concrete, sidewalks, curb and gutter, storm systems, and sanitary sewer. Building projects will include but not be limited to building, plumbing, mechanical, and electrical codes.

Exercises direct supervision over contractors.

Develops or assists in the development of long-range and current planning efforts for public works capital improvement projects.

Coordinates the implementation and completion of construction and/or department capital improvement projects, working with consultants, community groups, staff, architects, engineers, contractors and/or inspectors.

Prepares and/or reviews bid specifications for City projects.

Obtains contractor proposals for City projects and insures completion of work.

Responsible for selecting and contracting with professional consultants, including preparation of RFQs and RFP’s, contract negotiation, and administration.

Schedules design and construction work, administers contracts, arranges inspections, coordinates project development team, and serves as liaison between project staff, City departments, outside public agencies, consultants, contractors, and the community.

Prepares and administers project budgets and schedules. Assists in the preparation of capital improvement project grant applications.

Conducts field inspections on infrastructure projects, including but not limited to traffic signals, paving, concrete flatwork, sidewalk, curb and gutters, storm systems, and sanitary sewers.

Ensures that buildings and infrastructure are constructed in accordance with approved plans, specifications, safety requirements, and industry standards for quality workmanship.

Reviews and approves project expenditures and contractor invoices.

Negotiates the terms and costs of contract change orders.

Prepares comprehensive written and oral reports.

Responds to questions dealing with citizen inquiries.

Performs related duties and responsibilities as required.


Knowledge of:
Principles, methods, techniques, materials and equipment used in construction and architectural design.

Building and construction codes, and general understanding of Public Contract codes.

Computer applications relating to project management such as Microsoft Office Suite, and AutoCAD.

Principals of management, supervision, and training.

Principals of construction, inspection, project management, scheduling, and budgeting.

Public project implementation procedures, including permitting and environmental review.

Skills to:
Communicate clearly and concisely, both orally and in writing.

Prioritize work and meet deadlines.

Work independently with minimal supervision.

Ability to:
Establish and maintain effective and positive working relationships with contractors, consultants, community groups, the public, co-workers, subordinates, and supervisors.

Foster a teamwork environment.

Manage multiple projects from start to finish; ensure the effective implementation of project goals and objectives.

Read and understand construction drawings and specifications, and conduct constructability reviews and value engineering.

Maintain records and prepare reports.

Supervise, train, and evaluate assigned staff.


Three years of recent, paid work experience in local government specializing in project management or program development including responsible analytical, technical, or administrative work in the area of public works, heavy civil or large commercial construction.

Bachelor’s degree in Civil Engineering, Architecture, Project Management, or a related field.


Special Requirements:
Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment; ability to travel to different sites and

A fully completed online application is required to be submitted. Incomplete, late, emailed, faxed and hard copy applications are not accepted. Resumes are not considered in lieu of the required online employment application. All certificates, resumes, cover letters, and other documents requested by the City for the position advertised, must be uploaded with your online application.

The Selection Process:
All applications will be reviewed and evaluated. Those candidates who are determined to be best qualified based upon the information presented on the application materials will be invited to continue in the selection process which may include a qualifying written or performance evaluation and will include an interview weighted 100%. The City reserves the right to limit the number of interviews conducted. Candidates will be notified via e-mail or telephone if they qualify to move to the next step in the selection process. The interview score will determine ranking on the eligibility list and will remain in effect for one year.

Pre-employment background and medical examinations are additional requirements for hire. Failure on any part of the selection process will result in removal from the recruitment process.

Please Note: If you have a disability that may require an accommodation in the selection process, please notify Human Resources in writing when you submit your application.

How to Apply

Application Deadline

Job Details

Job Function
Division Manager
Position Type
Full Time

City of Arcadia


240 W Huntington Dr
Arcadia, CA 91007-3401
United States

Form of Government


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