HELIX WATER DISTRICT (El Cajon, CA) has an exciting opportunity for you to be part of a team that is committed to helping each other in the spirit of collaboration to be the best in an environment where people express ideas, listen with respect and hold trust, honesty and integrity as the cornerstone of everything we do. If you are interested in a Management Analyst position and would like to be part of an organization that values each employee's unique contribution - this opportunity might be just what you are looking for!

SCHEDULED SALARY ADJUSTMENTS:
- July 1, 2024: 2% salary adjustment + 2-4% cost-of-living adjustment
- July 1, 2025: 2% - 4% cost-of-living adjustment
- Annual Merit Increases: Full-time employees are eligible for 5% merit increases on an annual basis until they reach the top of their pay range.

BENEFITS PACKAGE:
- 100% employee premiums paid for all health benefits
- CalPERS membership
- 24 annual days of accrued leave and increases after 5 years of service to 29 annual days of accrued leave
- 12 paid holidays per year, including 2 floating holidays
- Up to $3,500 matching on 457 plan
- Up to $4,000 annually for qualifying courses after 1 year of service

This critical position is a non-exempt, advanced journey-level administrative, technical and analytical classification that performs public contract management and coordination functions. The Management Analyst performs complex, confidential, administrative and analytical duties.

RESPONSIBILITIES:

Prepares requests for quotes/proposals for contracted work including services and maintenance, professional services and specific projects. Analyzes submittals, prepares quote evaluations and makes recommendations to project managers regarding selection of successful bidder.

Prepares contracts for execution, evaluates contract-supporting documentation (insurance certificates and policy endorsements) for compliance with contract requirements, maintains and tracks contract-supporting documentation including certificates, endorsements, contract amendments, task orders and Department of Industrial Relations (DIR) registration, if applicable. Tracks contract costs as well as contract and insurance expiration dates.

Works with district’s legal counsel and insurance providers to ensure the district’s contract templates reflect accurate contractual risk transfer and other verbiage. Updates documents as necessary.

Creates and maintains standard operating procedures for issuing requests for proposal, requests for quote and task orders.

Conducts staff training on contract processes.

Assists with liability and property damage claims management including sending claim forms to claimants, maintaining electronic files, tracking claim expenses, and corresponding with and seeking reimbursement from the district’s insurance carrier.

Tracks liability and workers’ compensation claim values for use in calculating experience modifiers and insurance premiums. Assists with budget preparation related to insurance costs. Tracks changes to the district’s property insurance schedule. Verifies annual insurance certificate reconciliation from the district’s insurance carrier.

Utilizes Microsoft Office Suite (Word, Excel, Access and PowerPoint, as applicable) to create documents, forms, reports, spreadsheets, charts, graphs and presentations. Runs reports from existing Access databases. Maintains data files.

Conducts data research and analysis, performs arithmetic and/or statistical calculations, compiles information and generates reports for feasibility studies, cost and fee comparisons, monthly board reports and special projects. Presents data to managers and supervisors for consideration.

QUALIFICATIONS:

Qualified candidates will have training and experience substantially equivalent to graduation from a four-year college or university with major coursework in public or business administration, or a related field and five years of progressively responsible administrative and technical experience including experience with contract administration.

A valid Class C California driver’s license and the ability to maintain insurability under the district’s vehicle insurance policy.