Application Information, Tips & Requirements
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Prepare your cover letter and resume before starting your Workday application.
REQUIRED: a cover letter AND a current resume
Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
You must follow all Attachment Instructions to be considered for this position.
Failure to provide a completed work history and cover letter will result in your removal from consideration.
NOTE: Initial interviews will be held November 2, 2022. Second-round interviews are tentatively scheduled for the following week. Whether interviews will be virtual, or in-person, is still to be determined. This is considered an onsite position.
Are you a trusted mentor to your peers, to staff, and to others around you? Are you a person who values diversity, equity, and inclusion? Are you supportive of new ideas? Do you like a dynamic work environment and finding solutions to complex issues or situations that require diplomacy and mindfulness? Are you a person who is adaptable to change, receptive to new information, and willing to try unique approaches, but also cognizant of when you must rely upon existing rules? Do you want to design and manage large-scale improvements? If yes, we have a unique opportunity to become an HR leader for Oregon’s judicial branch of government!
Keep reading to learn about Oregon Judicial Department’s (OJD) search for a new director to lead its Human Resource Services Division (HRSD).
Who We Are
As an employer and justice services provider, Oregon Judicial Department values the qualities that make our employees and our customers who they are. Our collective backgrounds are broad and our talents many. We are a team of dedicated individuals working as a state court system, but also as part of and within our local courts and each community served. We are creating a culture of support and inclusivity; where diversity is embraced, and where all people can be expected to be treated with respect and dignity.
OJD is Oregon’s unified, statewide court system and includes 27 judicial districts in 36 counties, as well as the tax court, appellate courts, and the administrative offices located in Salem, Oregon. We have approximately 2000 employees subject to the Oregon Judicial Department Personnel Rules, and 200 elected officials. As an organization, we are committed to our mission and our values. HRSD’s work impacts operations statewide through daily advice to, and collaboration with, the state court administrator and leadership team, trial court administrators, court supervisors, and judges.
As Director of Oregon Judicial Department’s Human Resource Services Division
You will provide organizational leadership within the broad category of human resource management. You will serve as a strategic partner on the state court administrator’s management team and lead the Human Resource Services Division as a part of a larger, data-driven organization. Your days will differ, one from the next, due to the wide range of issues presented and the opportunities for management and staff development. You will be a facilitator of conflict resolution and a leader in building positive leadership teams.
Your expertise managing projects & staff, understanding of employment laws and policies, guiding other managers and administrators, and ensuring OJD’s employees to receive the training and support they need to successfully serve some of Oregon’s most vulnerable populations, is essential. Oregon courts regularly oversee a wide range of case types, including complex civil matters, emotionally-charged family law cases, and challenging criminal trials. Court staff must have the resources and sophistication needed to expertly navigate these cases while providing a supportive environment for all court customers. As HR Director, you have a significant role ensuring that court managers, supervisors, and staff are trained and prepared for these challenges. You will also be responsible to monitor all activities in the Workday and payroll systems so that everyone in the organization is paid accurately and timely.
In addition to administering OJD’s rules and policies, you will also support a positive, healthy, and innovative work environment. You will need to be able to research, write, and communicate effectively on the topics within your areas of responsibility to staff, peers, and judges. Some of these topics include department policies and rules, labor contracts, local practices in the courts, training and performance management, payroll, and benefits.
Your Direct Reports
As the director, you will be expected to lead a division of 6 human resource managers, 8 analysts, 1 operations manager, 2 payroll staff, and 1 management assistant, while also providing support for administrators statewide. Your communication skills, emotional intelligence, mentorship, and encouragement of professional growth among your division’s staff will shine in our small office. They will also help you lead by example within a branch of government that has seen a significant amount of change in the past 10 years and strives to continuously improve through training, new programs, and updated practices to better serve the public and ensure justice through procedural fairness.
Who We Need
We want our human resource services director to be a creative thinker with strong project management, data analysis, and organizational skills. We need a leader who is an effective communicator with a collaborative style. Building relationships and buy-in are critical in our organization.
The director will need to be a trusted advisor to the state court administrator, leadership team (division directors, trial court administrators, judges) and to all OJD staff. The director must also be a trusted collaborator among peer groups across other branches of state government.
The new director should demonstrate an ability to inspire staff, encourage and support professional development, and maintain a high level of service.
The director must have excellent verbal and written communication skills, as well as analytical abilities to effectively guide our statewide organization. We need someone who can read and interpret proposed legislation for potential impact and determine the best way to implement new or revised employment laws, rules, or policies. The HR Director also manages the division’s budget.
Most importantly, the director will play a critical role maintaining and increasing the trust and confidence in the judicial branch of government.
(These must be addressed and verifiable in your resume and cover letter.)
The qualified applicant must have a bachelor’s degree in human resource management, business, or public administration, or a closely related field.
Must have six (6) years of increasingly responsible, management-level experience that demonstrates expertise in human resources management, inspirational leadership, and strategic organizational engagement.
Must have any combination of education and experience equivalent to nine (9) years of experience that typically supports the knowledge, skills, and abilities for the position.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Possession of basic- or senior-level human resources certification, (Either Society for Human Resource Management Certified Professional or Senior Certified Professional (SHRM-CP/SHRM-SCP), or HRCI Professional or Senior Professional in Human Resources (PHR/SPHR) are acceptable.)
Knowledge of employment laws.
Demonstrated commitment and measurable results in equity, diversity, and inclusion initiatives.
Experience with designing, delivering and/or providing training and facilitation to adult learners, organizational leaders, and/or appointed or elected officials.
Experience implementing new or revised employment laws, rules, and policies.
Experience establishing and maintaining trust among professional staff, employees, and industry peers.
Experience establishing and maintaining professional and productive relationships with employees, colleagues, and community partners.
Experience leading and advising about HR functions across agencies, multiple divisions, or work sections.
Skill analyzing and using data to guide decision-making.
Skill managing multiple projects with wide ranging impacts.
Skill presenting information and developing data visualizations to make compelling arguments for system improvements.
Skill professionally and strategically developing staff and other employees.
Skill implementing strategic planning initiatives with successful outcomes.
Skill organizing workload for direct reports that may have far-reaching consequences.
Skill issue-spotting when reading proposed legislation, revised employment laws, new employment laws, or other research when determining organization-wide impact.
You must complete and submit your application, respond to all parts of each application question, and attach the documents as instructed below. Failure to follow these instructions may result in your application materials being removed from consideration or in receiving a lower score during evaluation. Only documents specifically requested in the Attachment Instructions below will be considered.
You must demonstrate, in your application materials, how your work experience and education meet the minimum qualifications, special qualifications, and requested skills and attributes, listed above. Additionally, your experience described in the answers to the questions or attachments, must be reflected in the Job History portion of your application.
This recruitment requires a resume and a cover letter.
Attach your resume in the resume/CV section of the electronic application.
Attach your letter as part of the "cover letter" question near the end of the application.
Use a font no smaller than 11 points.
Do not exceed three (3) pages for your cover letter.
Address your cover letter to the State Court Administrator.
Respond to each requested piece of information.
Your cover letter must address:
Your interest in the position and human resources, generally;
how your cumulative experience (employment, education, training, and volunteerism) qualifies you to navigate the Oregon Judicial Department’s human resources functions as explained in the job description above; and
how, and which “requested skills and attributes” you meet.
All application materials are evaluated for proper grammar, punctuation, and spelling.
This is a full-time position, and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday, located in Salem, Oregon. This is an FLSA-exempt position and not eligible for overtime compensation.
This is an onsite position.
Frequent after-hours and holiday work required. Responsibilities involve issues which may require attention to critical matters on nights and weekends.
Regular in-state and overnight travel is required.
Travel in inclement weather may be required.
You must have a valid driver's license and an acceptable driving record or be able to provide an acceptable alternative means of transportation.
Frequent contact and communication with people from diverse cultural, educational, and socio-economic backgrounds.
Frequent contact with people who may be upset, confused, frustrated, or hostile.
Daily management of time-sensitive workload and projects with conflicting requirements, priorities, and deadlines.
Daily management of confidential, controversial, or sensitive information.
Daily maintenance of professional working relationships with judges, professionals, courts, and agency representatives.
Long periods of sitting or standing at a computer to perform duties.
The following equipment may be used: telephone, OJD-assigned computer, copier, fax machine, and scanner, and other standard office equipment.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity, click here.
Click here to access information specific to Oregon Judicial Department employee benefits.
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx.
For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.
THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.