Human Resources Generalist

Town of Bay Harbor Islands, FL

The purpose of this position is to provide administrative and professional support to the Human Resources Director in the administration of the Town's human resources program including recruitment, selection and hiring, benefits, training and development, HRlS functions, compliance with employment laws, employee and labor relations, and risk.

Examples of Duties
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Serves as a liaison on human resources services for all Town departments, providing information and assistance to employees and supervisors regarding personnel issues, benefits, policies, procedures, and processes. Partners with departments to provide human resources solutions; responds to routine questions or complaints and initiates problem resolutions. Explains and applies personnel policies and procedures to ensure Town-wide compliance with any federal, state, local laws, or Town rules and regulations in effect through statistical analysis and reports; makes recommendations and/or initiates actions necessary to support compliance. Assists departments with personnel actions; reviews a variety of documentation related to status/position changes, performance, and discipline for accuracy, completeness and compliance with Federal and State laws, and Town policies. Coordinates recruitment and selection activities; updates position requirements; creates and manages job vacancy notices and advertisements; screens applications for minimum qualifications. Maintains applicant database; provides information to applicants; notifies candidates regarding job offers and pre-employment process. Monitors and verifies selection and hiring procedures to ensure compliance with Federal, State and Local laws and regulations, (i.e., ADA, FMLA, FLSA, Equal Employment Opportunity (EEO) Title VII laws, Veterans Administration, Department of Homeland Security Immigration and Customs Enforcement (ICE), and Social Security Administration (SSA) requirements).

Schedules and facilitates the interview process for all departments concerning hiring and promotions; assists with developing and administering interview questions, pre-employment and promotional tests. Coordinates background checks and drug testing for all Town employees and job candidates, including employment and reference verification, psychological testing and physicals. Coordinates new hire process; conducts Orientation programs and handles all on-boarding activities (i.e., Federal, State and Town required forms and documents). Conducts research and prepares information relative to human resources policies and procedures, services, programs, or labor negotiations as requested. Conducts and participates in various salary and benefit surveys, and analyzes results. Coordinates professional training/education for employees/supervisors through contractual arrangements or direct leadership; performs in-house training/education based on needs assessments. Analyzes HR processes and makes recommendations for improvement via the use of technology; oversees the specifications, development and implementation of new or re-designed systems, reports and procedures for HR module users to provide efficient business processes. Assists with technology related projects including ensuring quality, timeliness and proper use of HR information retrieved from system maintenance and creating enhancement requests for HR modules; ensures security of HR information through established security protocols; leads project teams for integrations, upgrades, and enhancements. Responsible for personnel records management; including ongoing personnel file maintenance disposition, and assisting with responses to Public Records Requests as the HR Department's Records Management Liaison Coordinates activities with the Town's payroll and budget functions, including position tracking and control. Performs emergency response duties for the HR Department. Performs other related duties as assigned.

Minimum Qualifications
Bachelor's Degree in Human Resources Management, Public or Business Administration, or a related field supplemented by five (5) years professional experience including human resources administration, recruitment and selection, employee relations, benefits administration, and analysis of compliance with Federal, State and Local rules and regulations required; or any acceptable related combination of training and experience.


Experience using NeoGov, PowerDMS, or Seamless Docs software.

Master's degree in Human Resources Management, Public or Business Administration, or a related field;

Two (2) years professional experience in human resources and/or risk management for a government (local, state, or federal) agency.

Licenses and/or Certifications: SHRM certification, Professional in Human Resources (PHR) certification , or IPMA-HR certification preferred.

Supplemental Information
Considerable knowledge of Federal, State and Local laws and regulations governing public employment and labor relations. Considerable knowledge of human resources analysis pertaining to recruitment, selection, hiring, training and development, compensation, HRIS, employee and labor relations. Considerable knowledge of Family Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Americans With Disabilities Act (ADA), and other current Federal, State and Local compliance issues. Knowledge of public personnel administration, practices and procedures. Strong analytical, organizational, verbal and written communication skills. Skill in coordinating human resources programs.

Ability to maintain confidentiality when handling sensitive and protected information. Ability to exercise independent judgment, sound decision making skills and discretion. Ability to work with HRIS technology database management systems. Ability to train all levels of employees. Ability to write reports, business correspondence, etc. Ability to conduct research and investigations, compile information and prepare accurate analyses. Ability to accurately perform computer tasks. Ability to prioritize, review and evaluate work. Ability to establish and maintain effective working relationships with employees in all departments, vendors and the public. Ability to handle multiple routine, technical and complex tasks, and timely meet deadlines. Ability to handle stressful situations, resolve conflicts, and solve problems. Good knowledge of personal computers and Microsoft Office Word, Access, Excel, and Outlook; some knowledge of PowerPoint preferred

How to Apply

Apply using the link on the Town's website or on

Job Details

Job Function
Other Entry to Mid-Level
Position Type
Full Time

Town of Bay Harbor Islands


9665 Bay Harbor Ter
Bay Harbor Islands, FL 33154-2005
United States

Form of Government


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