Deputy Treasurer

City of Sultan, WA

Performs a wide variety of technical accounting and administrative support work such as
accounts payable, accounts receivable, contract and asset tracking maintenance,
verification and posting of deposits, reconciliation of accounts and cash receipts in
accordance with set guidelines. Administers and maintains the accounts payable, the
business registration program and LID billing programs. Assists counter and telephone
customers. Prepares reports and spreadsheets as required or requested.
SCOPE OF RESPONSIBILITY:
Receives general supervision from the financial operations manager. Individual is
responsible for their own work product and for managing and maintaining official records
of the City. These duties may involve different and unrelated processes and methods.
Individual is expected to possess accounting knowledge and to provide a high level of
customer service to the public, City employees and volunteers. Individual is expected to
possess considerable knowledge of modern office procedures, business English,
spelling, grammar, correct composition and various proprietary software systems. Work
is subject to outside audit.
ESSENTIAL FUNCTIONS
• Receives and verifies completeness and accuracy of bank deposits; returns for
correction or makes correction and notifies submitting department; enters data into
financial information system; files documents; prepares or posts treasurer's receipts;
prepares bank deposit for utility receipts; performs month end posting; generates
master lists and routine reports monthly or as otherwise required or requested;
downloads and transfers data into business license system.
• Receives and verifies completeness and accuracy of business license payments;
determines business type and appropriate fee.
• Prepares checks; codes invoices by vendor; enters data; verifies correct internal
coding and signatures; checks for duplicate payment; prints, reviews and edits list;
prints checks, vouchers and routine reports; mails checks with backup; files
vouchers.
• Prepares collection and lien documents for LIDs; generates past due report; requests
service of notice; provides payment extension within set guidelines.
• Assists with the receipts and verifies completeness and accuracy of utility payments;
enters information into utility management system and records payments; provides
receipts; updates system with customer changes; notifies service crew of on/off
requests.
• Provides customer service; responds to routine inquiries; explains City policies,
procedures and fees; looks up information; refers visitors or callers to other staff,
divisions or departments.
• Processes City payroll; maintains employee compensation and benefit database;
checks employee time sheets for accuracy and conformance with personnel policies
and union contracts; distributes, explains, checks for accuracy; enters data in fields
and verifies accuracy of printouts; answers questions from employees; prepares and
mails W-9 and 1099 reports. Prepares time allocation reports and reconciliations.
• Performs related duties as required or assigned.
OTHER JOB FUNCTIONS:
• Assist with preparation of annual budget and annual financial report; assist with State
audits.
• Assist with bond redemption activities and tracking debt management financial
reports.
• Assist with investments of city funds.
• Development and revisions of an accounting manual for the city outlining policies
and procedures for accounting functions.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is primarily performed in an indoor setting with extended periods at a computer.
Physical effort is needed to lift and carry office materials and supplies.
Reaching, fingering, grasping, talking, hearing/listening, seeing/observing, repetitive
motions. Specific vision abilities required by this job include close vision, distance vision
and the ability to adjust focus. Exerting up to a 1 O pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise
move objects, including the human body. Sedentary work involves sitting most of the
time. Walking and standing are required only occasionally.
Knowledge of:
• General accounting and bookkeeping practices and methods
• State budgeting, accounting and reporting systems (BARS)
• Governmental accounting forms and procedures
• Applicable financial information applications and software programs
• Standard office practices and machines
Ability to:
• Apply City policies and procedures
• Maintain complex files, logs, and records and prepare routine fiscal reports
• Apply practical accounting techniques
• Process large quantities of accounting data
• Perform accurate calculations
• Use a computer and applicable software proficiently
• Write and transcribe numerical data neatly and legibly
• Meet deadlines
• Provide good customer service
• Communicate effectively orally
• Maintain confidentiality of customer information
• Understand and follow instructions
• Interact appropriately with various levels of employees, officials, and the general
public
MINIMUM QUALIFICATIONS
Education, Training and Experience Guidelines
High school diploma or its equivalent (G.E.D.) and three or more years of previous
clerical accounting or bookkeeping experience or an equivalent combination of
education and experience to provide sufficient evidence of the successful performance
of the essential elements of the job such as those listed above.

How to Apply

Application Deadline
WHERE TO APPLY: City of Sultan 319 Main Street #200 Sultan, WA 98294 Telephone: 360.793.2231 www.ci.sultan.wa.us

Job Details

Salary
$61,963
-
$72,716
Job Function
Other Entry to Mid-Level
Position Type
Full Time

City of Sultan

Address

319 Main St
Sultan, WA 98294
United States

Population
6,000
Form of Government
Mayor-Council

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