ASSISTANT COUNTY ADMINISTRATIVE OFFICER
Under administrative direction, assists with planning, organizing, reviewing, managing, and supervising the functions of the County government; administers the County’s economic development program; represents the Board of Supervisors’ policies and programs with County staff, community organizations, other agencies, and the public, as delegated; assists with preparation and review of County departments’ annual budget requests and develop final expenditure recommendations for presentation to the Board of Supervisors; and performs related duties as assigned.
This is a single-position, executive-level management classification within the Administrative Office. The incumbent serves as the primary assistant to the County Administrative Officer, providing duties such as, program planning, policy development and oversight, and long range financial and strategic planning for the County as well as provides operational management to assigned functions that report to the Administrative Office. The position is assigned areas of direct management responsibility.
This classification is distinguished from Chief Deputy County Administrative Officer by exercising a wider scope of management responsibilities with a greater degree of independence, especially in regard to preparing and administering the County’s budget.
This is a discrete classification. The incumbent in this management position serves at the pleasure of his/her appointing authority, which means the employment relationship is at-will, and that the County of Lake or the employee may terminate the relationship at any time, with or without cause.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from County Administrative Officer. Exercises direct or general supervision over management, supervisory, professional, paraprofessional, technical, and administrative support staff, either directly or through subordinate levels of supervision.
EXAMPLES OF ESSENTIAL DUTIES
Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.
Exercises considerable responsibility in the development and administration of the County budget.
Consults with department heads in the development of budget requests, preparation of final expenditure recommendations, and presentation of the budget to the Board of Supervisors (Board).
Prepares and presents reports regarding budget requirements and needs of County government.
Assists with reviewing requests for budget transfers and develops and presents recommendations on budget transfers to the Board; may approve interdepartmental transfers of fixed assets.
Administers the County economic development program, including contracts with consultants and program operators.
Ensures the proper administration of grants.
Assists with supervision of Administrative Office staff and provides substantial input for performance evaluations.
Serves on special committees, such as the Countywide classification and compensation committee and office space committee.
Develops negotiation strategies and conducts fiscal analysis in regard to employee labor negotiations.
Performs a variety of special studies and projects, as delegated.
Develops recommendations and reports on the operations and efficiency of County government.
Attends Board meetings, providing recommendations on agenda items.
Meets with County department heads, answering questions and providing guidance and assistance, as delegated.
Assists with preparing and implementing long-range plans and goals for improving the development of Lake County, including infrastructure improvements.
Assists with reviews of the county organization plan, developing recommendations regarding the transfer, reassignment, addition, deletion, and consolidation of County functions.
Coordinates the preparation, execution, and management of assigned County contracts and leases.
Responds to citizen requests and complaints.
Represents the Board policies and County programs and services with County staff, the public, community organizations, and other government agencies.
Monitors changes in laws, regulations, and technology that may affect County operations; analyzes proposed legislation for local impact; prepares legislative proposals for consideration by the Board, and acts as a legislative advocate for the County as required.
In the absence of the County Administrative Officer, assumes the responsibility of the County Administrative Officer, as needed.
Performs related duties as assigned.
Principles and practices of public administration, including administrative analysis, fiscal planning and control, and policy and program development.
Laws, rules, ordinances, and legislative processes controlling County government services and operations.
Organization, problems, and functions of county government.
Research and evaluation methods.
Personnel, employer-employee relations, and equal employment opportunity programs, procedures, and requirements.
Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
Principles and practices of leadership.
Grant procurement and administration.
Techniques for effectively representing the County in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.
Written and oral communications skills.
Proper English spelling, grammar, and punctuation
Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
Assist with planning, organizing, managing, coordinating, and supervising the functions and services of the County to achieve efficient operations and program goals.
Assist with preparation and administration of the County budget and overseeing fiscal controls.
Provide administrative and professional leadership and direction for the County.
Gather, organize, analyze, and present a variety of data and information.
Prepare clear, concise, and accurate records and reports.
Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services.
Provide advice and consultation to County management on the development of ordinances, regulations, programs, and policies.
Exercise supervisory and management authority tactfully and effectively.
Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies.
Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Communicate clearly and concisely, both orally (during public presentations) and in writing,
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks.
Licensing and Certifications:
Possession of, or ability to obtain, an appropriate valid California Driver’s License.
Education and Experience:
Bachelor’s degree from an accredited four-year college or university with major coursework in public administration, business administration, political science, communications, or a closely related field. A Master’s degree in public administration or business administration or a closely related field is desirable.
One (1) year of full-time experience performing duties comparable to that of a Chief Deputy County Administrative Officer with the County of Lake.
Five (5) years of full-time experience performing a variety of complex, management-level administrative and fiscal analysis work, or strategic planning work, which included at least one (1) year of experience working in the public sector.
Experience in a large organization with multiple departments/divisions is strongly preferred.
Additional directly related education and/or experience may be substituted.
WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS
The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
This position may require local and statewide travel, as necessary.
A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).
Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.
The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.