Awards  Panel Members,

The details of our upcoming meeting are as follows;

The meeting is scheduled from 8:30-11:30 am on Sunday, September 25th.   We’ll meet in the Marriott in Jay McShann -  A.  A light breakfast will be served.  Hard-copies of this material will not be available onsite.  Panel members should download the materials to their personal device and/or print and bring the items with them.

For those not attending the conference, we have set up a call-in number.  Kansas City is in the Central Time zone, so people should adjust the time accordingly.

-          Dial in: 1-415-655-0003

-          Hit # and then enter this attendee access code: 29240474

Please let me know if you need anything else. 

I want to take this opportunity to  thank each of you on this year’s committee for your support.  I wish Scott the best next year.  He’s been great to work with.   I’m sure your year as a committee will be fruitful.  And, congratulations to Mary as next year’s vice-chair.    Scott and Mary will be a strong leadership team for this group. 

As a long standing member of this committee I also wish to welcome the new members.  Feel free to call me if you need any historical info.  

I’d also like to acknowledge the amazing work of Felicia Littky, with ICMA.  Without her skills this work would be extremely difficult.  She keeps this panel on target schedule wise, she keeps us informed with backup materials and takes all of our calls and questions.  We owe her a great deal.  I’ve mentioned her great work to the powers at ICMA and hope that you will each do likewise when you have the opportunity. 

Marcia

______________

Marcia L. Raines

City Manager

City of Millbrae

621 Magnolia Avenue

Millbrae, CA  94030

ICMA Local Government Excellence Awards Evaluation Panel Meeting
Sunday, September 25, 2016, 8:30-11:30 a.m.
Marriott, Room Jay McShann A
Agenda
1) Welcoming remarks
2) Panel member introductions
3) Recognition of panel members whose terms end in 2016
? Mark Levin, professor, University of Indiana, Bloomington, IN
? Ronald Miller, Parker, CO
? Jeffrey Naftal, Pittsburgh, PA
? Marcia Raines (chair 2015-16), city manager, Millbrae, CA
? John Skorobohacz, Barrie, ON, Canada
4) Overview of awards panel, review of 2015-2016 and decision on
2016-17 work plan (see Appendix G)
5) Potential Topics for Discussion
? Look at how awards nominations are stored in the ICMA Knowledge Networksearch
of “Awards” in the KN brings up 100s of documents. Is there a better
way to store these online for members to look at?
? Should Professional Awards be split into Group A & B (as is done with
program awards)
? Should criteria be added to the program awards, asking that the narrative
demonstrate the benefits of having a professionally run local government?
? Posthumous nominations
? By what point does the CAO of a local government need to join ICMA, in
order for the nomination to be considered
? What should you do when you know a Professional Award nominee?
6) Other business
? Plaques to be presented by a member during a council meeting. If a panel
member resides in the area; they can make presentation. If not, panel
members will need to contact State President to arrange a presentation:
o Monica Irelan, Professional Award (Napoleon, OH) - contact
Monica to arrange presentation. Council meets 1st & 3rd Monday of
month at 7:00pm
o Dublin, CA (Christopher Foss) - will need to contact Taryn Bozzo at
925-833-6656 or Taryn.GavaganBozzo@dublin.ca.gov to arrange the
presentation. Council meets 1st & 3rd Tuesday of the month at 7:00pm
o Clarkdale, AZ (Gayle Mabery)-will need to contact Gayle to arrange
presentation. Council meets 3rd Monday of month at 6:00pm
o Pismo Beach, CA (James Lewis) - Contact Erica Inderleid, City
Clerk at einderleid@pismobeach.org to arrange presentation. Council
meets 1st & 3rd Tuesday of month at 5:30pm
Attachments
Appendix A: 2015-2016 Awards Evaluation Committee Roster
Appendix B: Awards Panel Overview, History, Authority
Appendix C: Awards Nomination Tallies, 2004-2016
Appendix D: 2016-2017 Schedule of Activities
Appendix E: 2016 Professional Awards Nomination Form
Appendix F: 2016 Program Excellence Awards Nomination Form
Appendix G: 2015-2016 Work Plan Review
Appendix A
AWARDS EVALUATION PANEL ROSTER
2015-16
Ms. Jane S. Brautigam
Board Liaison to Panel
City Manager
City of Boulder, CO
Mr. Joseph P. Casey, CPA,Ph.D.
County Administrator
County of Chesterfield, VA
Jim Culotta, ICMA-CM
City Administrator
City of Washington, IL
Mrs. Cathy D. Davison, ICMA-CM
Executive Director
Albemarle Commission, NC
Mr. Rolando Fernandez, Jr., MPA
Assistant Director
City of Austin, TX
Ms. Mary Sassi Furtado
Assistant County Manager
County of Catawba, NC
Ms. Justine Jones, MPP
Suffolk, VA
Ms. Yvonne Kimball, ICMA-CM
Town Manager
Town of Dewey-Humboldt, AZ
Ms. Veronica Briseno Lara
Director, Department of Small &
Minority Business Resources
City of Austin, TX
Mr. Mark M. Levin, ICMA-CM
Professor
University of Indiana At
Bloomington, IN
Ms. Carmen N. Mays, MPA
Budget and Management Analyst
County of Guilford, NC
Mr. Sean McGlynn
City Manager
City of Santa Rosa, CA
Mr. Ronald S. Miller
Parker, CO
Mr. Scott T. Morelli, MPA
Panel Vice-Chair
City Manager
City of Gardiner, ME
Mr. Jeffrey I. Naftal
Pittsburgh, PA
Mr. Michael R. Primeau, CLGM
Lac Ste. Anne County, AB
Ms. Marcia L. Raines, ICMA-CM
Panel Chair
City Manager
City of Millbrae, CA
Ms. Shanna N. Sims-Bradish
Assistant City Manager of
Administrative & Leisure Services
City of Richardson, TX
Mr. John Skorobohacz
Barrie, ON
Ms. Luboslava Vavrova
Slovakia
Appendix A
AWARDS EVALUATION PANEL ROSTER
2015-16
Ms. Melissa C. Weiss
Assistant Administrator
Village of Sussex, WI
Mr. Mark Wollenweber, AICP,
ICMA-CM
City Manager
Village of Grosse Pointe Shores, MI
ICMA STAFF:
Ms. Felicia Littky
Program Manager
ICMA
Washington, DC
Appendix B
Overview of ICMA’s Awards Evaluation Panel History, Charge, and
Authority
Ancient History: How ICMA’s Annual Awards Program Got Started
Prior to 1968, ICMA’s Annual Awards Program consisted of three awards that
were given to graduate students, undergraduates, and city interns and assistants
“for research into municipal government problems.” The awards were intended
to generate interest among young adults in the local government management
field, to “stimulate intellectual creativity in the field of municipal management,”
and “to make advanced knowledge available to practitioners.”
Each of the three awards—the Henry M. Waite Award for Undergraduates, the
C.A. Dykstra Award for Graduates, and the John N. Edy Award for Interns and
Assistants—carried with it a cash award of $200 plus an expense paid trip to the
ICMA Annual Conference. Recipients were selected by a panel that was
appointed by the president and composed of academic and professional
representatives. At this writing, staff are not clear as to what happened to these
three scholarships, however, we suspect that they were rolled into a larger
Young Professional Fund, which eventually morphed into the Conference
Assistance Scholarship Program.
ICMA’s “Professional” Awards Are Born
In 1968, ICMA staff submitted a proposal to the Executive Board suggesting that
the Board consider expanding ICMA’s Annual Awards Program to “recognize city
managers that have made significant contributions in selected areas of municipal
government …while they are still active in the profession.” The initial three
“professional” awards were
1. The Management Innovation Awards which recognized managers who have
implemented unique and significant innovations in municipal management,
including social, economic, physical, and organizational changes.
2. The In-Serving Training Award, which was given to the “city” manager who
has done the most to foster the idea of training an implementing training
programs.
3. Career Development Award, which was given to the manager who had done
the greatest amount of work in encouraging young persons to pursue a career
in the field.
The Board voted unanimously at their January 1968 meeting to authorize staff to
develop a new annual awards program, and ICMA’s current awards program was
born.
2
How the Endowed or Named Awards Got Endowed or Named
The Ridley Award
In the fall of 1968, following the Executive Board’s approval to establish a new
awards program, Clarence Ridley, ICMA’s first executive director, offered ICMA
$2,000 to fund the in-service training award. Mr. Ridley intended that the
proceeds from this fund would be used to underwrite the costs associated with
the award including the plaque or certificate that was presented to the recipient.
While Mr. Ridley did not request that the award be named in his honor, the board
unanimously accepted Mr. Ridley’s contribution and agreed to establish the
Clarence E. Ridley Award for In-Service Training to recognize him “as the creator
and sustaining spirit of ICMA’s training program.”
The Cookingham Award
One year later, during their October 1969 meeting, ICMA’s Executive Board
voted unanimously to rename the association’s career development award after
professional management legend and former ICMA President L.P. Cookingham.
Mr. Cookingham agreed to support the award through an initial $1,000
contribution.
The Sweeney Award
In 1975, the Fels Alumni Association submitted a request to ICMA to establish an
award in honor of Stephen B. Sweeney to “honor annually that individual or
institution in the academic world found to have made the most significant
contribution to the formal education of men and women for local government
public management careers.” The board approved the request to establish the
award and the Fels Alumni Association agreed to contribution a $2,000 gift to
ICMA to support the award.
The Carolyn Keane Award
In July 1977, ICMA’s Executive Board approved the establishment of the Carolyn
Keane Memorial Fund (named in honor of Executive Director Mark E. Keane’s
first wife, who provided counsel and assistance to thousands of handicapped
children and their families) to annually honor individuals and local government
that contribute the most to the enhancement of opportunities for handicapped
persons.
ICMA’s Endowed Awards Become Part of the Endowment Fund
At their July 1977 meeting, ICMA’s Executive Board considered a proposal to
develop an endowment program that would “allow members of ICMA and others
to contribute to long-range programs” [not necessarily tied to the demands of the
ICMA basic program and budget] to strengthen the profession and local
government.” It was envisioned that funds could be used for activities such as
supporting the council-manager plan, improving member training, and focusing
3
on boarder social goals such as establishing an international exchange program,
scholarships for students, and programs of public education on citizenship.
It also was envisioned that the proposed endowment would involve investing the
principle of the five restricted cash funds that are listed below and discussed
throughout this document:
x The Ridley Award Fund
x The Cookingham Award Fund
x The Carolyn Keene Memorial
Fund
x The Sweeney Award Fund
x The Orin Nolting International
Award
During their 1977 review of ICMA’s Annual Awards Program, the board
authorized staff to investigate the possibility of incorporating the six existing
awards fund into a general endowment program. In January 1978, following
discussions with legal counsel, staff recommended the establishment of ICMA’s
Endowment Fund through a resolution. Among other things, the resolution
required the administrative consolidation of the existing restricted awards funds
into the Endowment Fund so long as the stated purposes continue to be followed
under the auspices of the consolidated fund.
A revised resolution establishing ICMA’s Endowment Fund was later adopted by
the board in January 1979. To “capture the imagination of the profession about
the value of a fund for special expressions” (and thereby increase contributions)
in 1979, the Board adopted a second resolution that allowed the Endowment to
become the International City Management Foundation, the precursor to ICMA’s
current Fund for Professional Management.
Other Endowed/Named Awards
Award for Career Excellence in Honor of Mark E. Keane (changed to in
Memory of in 2013)—In October 1983, the ICMA Foundation presented thenoutgoing
Executive Director Mark E. Keane with a plaque at the Annual
Conference in Kansas City. The plaque, entitled the “Mark E. Keane Excellence
Award,” recognized Mr. Keane “for furthering the concept of the democratic ideal
in local government.” The text of the plaque established an award, which was to
be presented annually to a member “for outstanding performance in increasing
the effectiveness of elected officials, or contributing to the work of national and
state organizations concerned with the operation of democracy at the local level.”
The ICMA Foundation conferred its first Mark E. Keane Award for Excellence in
1984.
In 1987, ICMA’s Executive Board adopted a recommendation put forth by a
newly appointed panel charged with restructuring awards program to combine
the Mark E. Keane Award with the Outstanding Management Innovator Award,
which had been established as one of the Management Innovations Awards in
1972. This combined award was designed “to recognize a professional local
government administrator who has worked consistently and effectively to foster
4
representative democracy by enhancing the effectiveness of local elected
officials and, over the long term, has contributed to the improvement of
professional government management by consistently initiating creative and
successful programs.”
Following a number of subtle modifications in the description for this award and a
year of study, on September 23, 2001, ICMA’s Awards Evaluation Panel voted
unanimously in favor of renaming the Keane Award as the Mark E. Keane Career
Excellence Award and implementing several other modifications to the award.
To ensure that the prestige of the award was retained following the establishment
of a new Outstanding Manager of the Year Award, the eligibility requirements for
the former award were modified to require that nominees be an ICMA Corporate
Membership plus have 10 years of senior, executive-level service to the local
government management profession. Finally, nominations to the Mark E. Keane
Award must now be endorsed by at least one member of the administrator’s
current or previous governing body. These changes took effect with the
promotion of ICMA’s 2002 Annual Awards Program.
In 2011 ICMA-RC made a 5-year commitment to give a $5,000 stipend to the
recipient of the Keane award, to be used for his/her professional development.
In 2013, the award was changed from being in Honor of Mark E. Keane to being
in Memory of Mark E. Keane when he passed away in the Spring.
International Award in Memory of Orin F. Nolting—In 1982, ICMA’s Awards
Committee reviewed a proposal to create a new award, as recommended by the
association’s International Committee. The award was originally intended to
encourage international study trips by making awards to localities and managers
who successfully transfer ideas and programs as a result of the international visit.
It was proposed that the award be named after former ICMA Executive Director
Orin F. Nolting, in recognition of his lasting and continuing contribution toward
fostering the exchange of innovative ideas between local government
administrators around the world. [NOTE: As of this writing, staff continue to
search for documentation confirming the amount of the monetary gift or
contribution that established this award.]
At their September 1998 meeting, following a number of modifications in the
award description, ICMA’s Awards Panel discussed how, since its establishment,
the International Award in Memory of Orin F. Nolting had evolved into a “hybrid”
that fell somewhere between the Professional and Program Excellence Award
categories. Those panel members who had been involved in the review of the
1998 submissions to this category discussed how members who are committed
toward “furthering the cause of international understanding and cooperation”
often carry that commitment with them from local government to local
government. Such a personal commitment did not seem to justify recognition of
a local government as well as the individual.
The panel agreed that the International Award in Memory of Orin F. Nolting
should be restored to its original classification as a Professional Award that
recognized an individual administrator and her or his “professional body of work”
rather than recognizing the administrator and the local government. This
5
agreement eliminated the need to also recognize the local government in which
the idea(s) originated.
Assistant Excellence in Leadership Award in Memory of Buford M. Watson,
Jr.—In 1988, ICMA’s Assistants Steering Committee recommended the
establishment of a Young Professionals Award. In 1989, the Awards Evaluation
Panel confirmed this recommendation and submitted criteria to the Executive
Board for approval. The award was established in 1989, however, the panel
decided that none of the nominations fulfilled the requirements and did not confer
the award that year. The original description for the award read as follows: “To
recognize and encourage the contributions of government professionals in the
early stages of their careers.” [NOTE: As of this writing, there is no historical
evidence that this award was ever supported by a monetary gift or contribution.]
The award was promoted in 1990 as the Assistant Excellence in Leadership
Award with the following description: “Recognizes the contributions of local
government professionals who are serving as assistants (regardless of title) to
chief local government administrators and department heads and have made
significant contributions towards excellence in leadership. That same year, the
Assistants Steering Committee and the Awards Judging Panel recommended to
the Board that the name of the Young Professionals Award be changed to honor
former ICMA President and Lawrence, Kansas, City Manager Buford M. Watson,
Jr. The current description of the award as last modified in 1992, reads as
follows: “Presented to a local government management professional who has
made significant contributions toward excellence in leadership while serving as
an assistant to a chief local government administrator and department heads.”
Public Safety Program Excellence Award in Memory of William H. Hansell,
Sr., and Alice Hansell—Between 1968 and 1985, ICMA’s Public Safety Award
was one of a number of Management Innovation Awards presented in several
service categories. In 1985, the award was repositioned as the Hansell Fire
Service Award and was funded with a donation by ICMA Executive Director Bill
Hansell and his wife Connie in memory of William H. Hansell, Sr., a Philadelphia
area fire fighter.
In 1986, the description for the award read as follows: “This [the Hansell Fire
Services] award recognizes a local government fire department for its
commitment to management training in the area of fire services. The award
provides funding for one individual to complete the ICMA Training Institute’s
course on Managing Fire Services.” As part of the 1986 major restructuring of
ICMA’s Annual Awards Program, in 1987, the Executive Board expanded the
Hansell Fire Services Award to recognize outstanding public safety programs.
By 1990, the description reads as follows: “Established in memory of William H.
Hansell, Sr., this award is presented to a local government and its chief
administrator for the most creative public safety program.
6
In 1997, following the death of his mother earlier that year, then-ICMA Executive
Director Bill Hansell requested that the name of the award be amended to
include his mother Alice Hansell. The award was renamed as the Public Safety
Program Excellence Award in Memory of William H. Hansell, Sr., and Alice
Hansell.
Early Career Leadership Award in Memory of William H. Hansell Jrestablished
in 2013 by widow of Bill Hansell with support of ICMA-RC. ICMA-RC
provides a $5,000 stipend to the recipient to use towards his/her professional
development. This award recognizes an outstanding early-career local
government professional who has demonstrated leadership, competency and
commitment to local government as a profession.
7
ICMA’s Annual Awards Program Gets Overhauled
At its September 1986 meeting, following a year-long study by a member-based
committee, ICMA’s Executive Board adopted a resolution implementing major
changes in the association’s annual awards program. The principal change was
the creation of a blue-ribbon committee to serve as an awards evaluation panel.
Initially this panel was comprised of 11 members—seven of which are appointed
by ICMA’s regional vice presidents and four of which are appointed by the
president. In establishing the panel, the Board agreed that the individuals serving
would not be publicly identified until after their term of service had ended.
In addition to evaluating program nominations, ICMA’s Awards Evaluation Panel
was charged with establishing criteria for the evaluation process and the creation
of new awards.
In the fall of 1997, panel members expressed a need for clarity from ICMA’s
Executive Board regarding the extent of the panel’s authority. Specifically, the
panel sought feedback regarding the role it should play in (1) determining the
overall direction of the association’s awards program, (2) authorizing the
establishment of new awards, and (2) determining the extent of ICMA’s
involvement in outside awards programs. This discussion was prompted by
several recent staff recommendations to establish awards or participate in
awards programs outside ICMA’s established system.
To clarify the scope of the Awards Evaluation Panel’s authority, the panel
requested that the Board adopt a series of policy recommendations regarding
collaborative relationships, responsibility for program integrity (including the
restriction of the number of awards), addition/deletion of awards, and providing
the panel with the opportunity to review all award proposals prior to their
adoption/rejection.
At their January 1998 meeting, ICMA’s Executive Board adopted the policy
recommendations put forth by the Awards Evaluation Panel, which stated that
the association shall:
x Enter into collaborative relationships involving the development of awards
only with those organizations whose core values are consistent with
ICMA’s and whose proposals contribute meaning to the association’s
overall mission
x Grant responsibility for maintaining the overall integrity of ICMA’s Annual
Awards Program to the Evaluation Panel
x Consult the Awards Evaluation Panel prior to the deletion of any existing
awards or the development of any new awards, particularly those involving
collaboration with an outside organization. (Note: The Board Committee
strongly encouraged the Panel to enhance the prestige of the program by
8
restricting the number of awards promoted each year.)
x Provide the Awards Evaluation Panel with an opportunity to review all
awards proposals prior to any action and to pass along recommendations
to the Executive Board.
Additionally, the Board also accepted the panel/staff/board committee
recommendations to:
x Increase the size of the Awards Evaluation Panel from 11 to 17 members,
with two members appointed from each of ICMA’s five domestic regions
(10) plus two from countries outside the U.S. (2), and five members
appointed at large by the president (5).
x Provide Executive Board members with adequate information to support
promotion of the association’s Annual Awards Program.
x Appoint a board liaison to the Awards Evaluation Panel.
In 2005, the Panel made recommendations to streamline the Awards Program,
eliminating among the Professional Award categories the Nolting and
Cookingham Awards and among the Program Excellence Award categories
eliminating the Innovations and Programs for the Disadvantaged Awards,
combining the Intergovernmental and Public-Private Partnerships Awards, and
broadening the scope of the Public Safety Awards.
In early 2014, ICMA changes the name from the Annual Awards Program to
the Local Government Excellence Awards Program. This change was made
after ICMA marketing staff suggested that “Annual Awards” does not explain
the nature of the program, rather it states the awards are given out on an
annual basis. The Awards Evaluation Panel concurred with this and agreed
via an email vote to change the name of the over-all program. The name
change did not affect the criteria or eligibility for any of the awards in the
program.
Appendix C: ICMA Annual Awards Nomination Tally, 2004 to present 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Keane Excellence 11 20 12 12 20 16 5 13 8 2 8
Outstanding Manager N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Ridley In-Service Training N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Cookingham Career Develop. 7 8 8 7 6 1 8 5 5 0 5
Nolting International N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Assistant Excellence 5 5 8 3 4 6 5 6 5 4 2
Workplace Diversity N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Intergovernmental Coop/Rels. N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Local Government Education N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Hansell Award N/A N/A N/A N/A N/A N/A N/A N/A 6 5 4
Sweeney Academic 5 2 0 5 3 12 4 3 2 2 7
Subtotal: Prof. Awards 28 35 28 27 33 35 22 27 26 13 26
Community Health & Safety < 10,000 0 0 1 0 0 0 0 1 1 1 0
Community Health & Safety 10,000-49,999 6 5 4 4 4 2 5 3 2 3 3
Community Health & Safety >= 50,000 9 15 16 12 18 19 14 11 10 7 6
Community Partnerships < 10,000 2 5 4 3 3 5 3 4 2 0 1
Community Partnerships 10,000-49,999 18 15 9 13 11 15 9 16 9 12 4
Community Partnerships >= 50,000 30 40 28 19 30 23 18 24 26 22 11
Community Sustainability < 10,000 1 0 0 3 3 0 1 2 1 1 2
Community Sustainability 10,000-49,999 4 6 4 6 7 5 2 6 4 5 0
Community Sustainability >= 50,000 5 11 10 14 22 15 14 13 16 8 6
Strategic Leadership & Governance < 10,000 0 1 0 0 3 2 0 2 0 1 1
Strategic Leadership & Governance 10,000-49,999 4 5 4 6 6 7 3 2 2 7 4
Strategic Leadership & Governance >= 50,000 6 19 11 19 18 17 6 21 14 9 8
Subtotal: Prog. Ex. Awards 85 122 91 99 125 110 75 105 87 76 46
Subtotal: Prog. Excellence 85 122 91 99 125 110 75 105 87 76 46
Subtotal: Prof. Awards 28 35 28 27 33 35 22 27 26 13 26
Eligible Submissions 113 157 119 126 153 138 97 132 113 90 72
Ineligible Submissions 8 14 8 7 5 8 1 15 10 1 6
Total Award Submissions 121 171 127 133 158 146 98 147 123 91 78
Professional Awards
Program Excellence Awards
Total Annual Awards Nominations
Page 1 of 3
Appendix D
Schedule of 2017 ICMA Local Government Excellence Awards
Program Activities
Activity Timeline
Awards Nominations open January 3, 2017
Email blast to all ICMA members Week of January 3,
2017
Article announcing program runs ICMA Newsletter January 10, 2017
(program kick-off)
Email blasts go out to targeted groups: Small
Communities, Student Members, International Members
late January 2017
(week of 1/23)
Publish reminders in ICMA Newsletter, Membership
Monday and on ICMA Web site
February 2017
Reminder blast email Week of March 6,
2017
Deadline (soft) for nominations to ICMA March 15, 2017
Deadline (hard) for nominations to ICMA March 17, 2017
Staff prepare nominations to send to panel March 20-23, 2017
Post voting instructions in the awards KN group & send via
email-should be voting through Net Forum
March 24, 2017
Hold group A/B conference calls to help with
rankings
Week of May 8,
2017
Results due from Evaluation Panel to ICMA staff May 19, 2017
Staff distributes weighted rankings to Evaluation Panel for
consideration
By May 24, 2017
Panel holds conference call to discuss ties, resolve
problems-if needed
Week of May 29,
2017
Staff contacts nominators of recipients with good news;
sends letters/emails to non-recipients
June 2017
Post article on ICMA Web site and in ICMA Newsletter
announcing recipients
June 2017
Panel holds meeting at ICMA Annual Conference October 22, 2017
2017 Recipients recognized at ICMA Annual Conference October 22-25, 2017
Awards Booklet inserted into PM magazines October or November
2017 issue
Appendix G:
2015-2016 Work Plan
Mission Strategic Priorities Action Steps
Performance
Measurements Staff Notes
Program Purpose: (from last year)
ICMA recognizes the many
achievements of its members
with awards programs that
highlight extraordinary
accomplishments as well as
dedicated service to the
profression. The ICMA Local
Government Excellence Awards
recognize individual
achievement as well as
outstanding local government
programs.
1. MARKETING
Increase the number of
applications received from those
states/countries who have not
participated historically
1.1 Ask Regional Vice
Presidents, State Liaisons, and
Senior Advisors in attendance
at the Regional Summits and at
meetings of state associations
to promote the awards
program and encourage their
members to submit
applications.
Talking Points to be
provided to ICMA Regional
Vice Presidents will have a
section about the awards
program.
Talking Points provided to
RVPS in early January
1.2 Send communication to
state staff/presidents asking
them to promote the program
within their states and to
encourage members to submit
nominations.
Communication is sent in
early January to all state
staff/presidents.
1/6 FL sent email to
appropriate staff asking that
note be sent to State Staff &
Presidents.
1.3 ICMA liaisons will be asked
to encourage members in their
states to submit nominations.
Communication is sent in
early January to all liaisons.
1/6 FL sent an email to all
Liaisons asking them to
promote in their states & to
encourage submissions. Asked
them to specifically talk to
smaller communities.
Appendix G:
2015-2016 Work Plan
1.4 Encourage states that have
awards programs to ask their
nominees to submit to ICMA’s
award program, as well. Panel
members should speak at their
state association meetings
about the program &
encourage members to submit
nominations.
States will be asked to send
a copy of the
communications they send
to their members regarding
the LGE awards program to
ICMA.
1/6 in note I sent to liaisons, I
asked them to encourage state
nominations to be asked to
also nominate to ICMA. 1/6 in
note I sent to Rita to send to
state staff/presidents, I asked
her to have them send me
copies of anything they send
out. 1/6 panel was reminded
to speak about program at
their state meetings coming
up.
1.5 Have Regional Vice
Presidents reach out to their
assigned states via email letter
in January or February.
RVPS send this letter out
1/6 FL sent note to Board staff
liaison asking her to encourage
the RVPs to send emails to
their states later this month.
1.6 Increase the awareness of
the nominations process
submit article to PM
Magazine/add an
explanation of the
application process to the
awards page (Joe to take
lead)
numerous articles submitted
Jan-Feb regarding awards
program. These appeared in
the weekly ICMA newsletter,
rather than PM.
1.7 Increase number of
nominations in the targeted
areas of Small Communities and
Academic awards
send email to targeted
members (students and
managers in small
communities)/ outreach to
ICMA Student Chapters &
Students-through NASPAA in
addition to emails
Rob/Christa-contacting
NASPAA and student chapters.
Retweeting using hashtags that
will get to these groups.
Targeted emails to small
communities, international &
student members scheduled
for mid-January. Tweets
targeting specfic groups used
this year, and FB messages too.
Appendix G:
2015-2016 Work Plan
1.8 Increase the number of
nominations from states and
countries who have not
previously participated or have
submitted very few
nominations
state liaisons & RVPs will
send communications
encouraging all states
(including low participation
states) to submit
nominations.
Communications will also be
sent to International
Affiliates and to
International Committee.
International Affiliate staff
forwarded awards messages to
International Affiliates and
asked them to retweet ICMA
award tweets to their
members. January- CAMA put
announcement in their
newsletter; Ross provided a
copy of it to me.
2. SELECTION
Continue to provide a thorough,
fair review of all eligible
applicants during the awards
selection process.
2.1 Assign senior panel
members (1+ yrs.) as partners
for new panel members to
make an initial welcoming
contact; senior partners will
answer questions and provide
informal training about the
panel and the selection process.
All mentors will make
contact with their assigned
panel member. Awards
Panel chair will follow up
with mentees within a
month of mentor
assignments. 10/15- mentors assigned
2.2 Organize a conference call
for each program awards
review group to discuss its
selections before the full-panel
conference call.
≥80% panel member
participation in assigned
program awards group
conference call. Calls should
be set up a minimum of 2
months in advance to allow
members to put the meeting
on their calendars./// ≥80%
participation in full-panel
conference call.
attendance was not taken at
the group A & B calls; however
it is felt that we had fewer than
80% of committee participate
in these calls.
2.3 Continue to use a re-ranking
process to refine the selection
process in categories with
multiple strong nominations
and no clear recipient. as-needed basis was not needed in 2016
Appendix G:
2015-2016 Work Plan
2.4 Propose to change selection
of recipients from the panel to
the membership at large.
Subcommittee will meet to
bring a proposal to the full
panel on changing the
process for selecting
recipients with the panel
choosing the top 2-
3/category and brining the
decision to a vote to the
membership. The proposal
will need to be brought
before the membership
committee of the executive
board. Proposal should be
brought to the membership
committee in 2016, in time
to implement the change in
2017.
subcommittee decided not to
pursue this after feedback we
received from the Board
Liaison.
3. RECOGNITION
Ensure that award recipients are
properly recognized so that all
ICMA members may learn from
the successful programs and
careers that receive awards
3.1 List all eligible nominees on
the ICMA website, following the
annual conference.
Nominee list to be uploaded
to the awards page of the
ICMA website immediately
following conference. 2016 list has been put up on
the webiste
Appendix G:
2015-2016 Work Plan
3.2 Continue to acknowledge
awards recipients at the ICMA
Annual Conference.
Recognition provided during
a keynote session of the
ICMA Annual Conference,
and through distribution of
commemorative booklet.
Awards recipients are also
invited to a Leadership
Dinner and Celebration of
Service Reception during the
Annual Conference.// Assign
a panel member to ensure
recipient plaques are
personally presented, to
those awardees who chose
this.// Staff to coordinate
with ICMA-TV prior to 2015
conference-ask for more
than 1 spot.
Recognition continues at the
2016 conference- Award
recipients have ribbons on
their name badges, they are
invited to a Leadership Dinner
on Saturday night & to a
reception on Monday
afternoon. They will be
reccognized on the stage
during the Closing Session on
Wednesday morning. Awards
Program Book appears in the
October issue of PM magazine
and will be available online.
Awards has 3 ICMA-TV spots
during the 2016 conference.
3.3 Use former award recipients
as panelists for Annual
Conference sessions.
Ask Conference Planning
Committee to include an
Assistants Session (using
former Assistant Excellence
Recipients on the panel) and
a session on Mentoring
(using former Career
Development Recipients on
the Panel).-Merdieth to
discuss with Board Rep to
Planning Committee.
CPC did not wish to add this
session
4. EVALUATION
Appendix G:
2015-2016 Work Plan
Frequently review awards,
selection criteria, selection
process, etc. to continuously
improve the awards program.
4.1 Review the selection
process annually at the fall
meeting to determine any areas
for improvement; incorporate
areas of improvement into the
following year’s action plan.
Panel members unable to
attend the conference meeting
in person, should plan to call
into the meeting.
≥75% participation in fall
meeting held in conjunction
with the ICMA Annual
Conference.// ≥25%
completion of action plan
for the upcoming calendar
year.
TBD in Kansas City