GENERAL POSITION SUMMARY
Directs the operations and activities of the Finance Department. Oversees the preparation of monthly and annual budget reports, investment reports, financial analyses, and year-end audit schedules. Maintains the City’s general ledger, reviews and analyzes journal entries, prepares reports, and ensures compliance with GAAP, GASB, state law, and City policies. Provides strategic financial guidance to the City Manager and Commissioners, including investment decisions, supervises departmental staff, and ensures accurate, transparent, and timely reporting of all financial matters.

ESSENTIAL DUTIES & RESPONSIBILITIES
Leadership & Management
• Directs the Accounting Supervisor overseeing multiple functions in the Finance Department.
• Directly oversees City’s Staff Accountant.
• Makes decisions regarding hiring, evaluation, training, and discipline of employees.
• Provides input into City policy decisions and works collaboratively with the City Manager, Commissioners, and Department Heads.
Financial Oversight & Reporting
• Prepares and submits monthly and annual budget reports with schedules and narratives for all major funds, including analysis of MTD/YTD activity, abnormal variances, and special reports (e.g., legal fees, salary analysis).
• Prepares year-end and annual audit reporting, including schedules, reports, financial statements, and the MD&A report.
• Maintains loan amortization schedules, records principal, interest, and adjustments in the general ledger.
• Tracks and files monthly collateral reports from banks to ensure deposits are properly secured.
• Reviews grant revenues and expenditures to ensure compliance with reporting standards.
• Prepares and files required annual reports (e.g., OPEB actuarial, SAM, Grant Form 536, US Treasury Census).
Budget Development
• Works with the City Manager, Assistant City Manager and Department Heads to prepare the annual budget and 5-year Capital Improvement Plan.
• Utilizes Munis and Excel to analyze prior year, current year projections, and proposed new year budgets.
• Incorporates salary data, capital outlays, department requests and forecasting trends into budget drafts.
• Prepares and presents detailed budget reports to Commissioners; updates changes after meetings.
• Finalizes approved budget and “soft post” amounts in Munis.
• Coordinates preparation of the City’s annual GFOA Budget Award submission and budget document publication.
Accounting & General Ledger
• Reviews Convention Center and other facility revenues, leases, and beach concessions to ensure accurate reporting.
• Tracks commemorative tree donations and related expenditures.
• Prepares sewer cost allocation reports in coordination with Wastewater.
• Maintains familiarity with Sussex County agreements on water, wastewater, and outfall services.
Compliance & Audit
• Ensures compliance with GAAP, GASB, IRS regulations, and City/State reporting requirements.
• Coordinates and tests annual inventory counts at Water and Wastewater Plants.
• Prepares trial balance and financial statements for audit.
• Maintains investment policy records and monitors Treasury bills and other investments.
Technology & Systems
• Participate in the implementation, testing, and maintenance of financial software (Munis and related applications).
• Ensures staff training and system utilization to maximize efficiency and accuracy.

MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
• Bachelor’s or Master’s degree in accounting, finance or related field.
• At least seven (7) to ten (10) years of financial management experience.
• Any equivalent combination of education, training, and experience providing the required skills, knowledge, and abilities.
PREFERRED QUALIFICATIONS
• CPA or CGFM Certification

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
• GAAP, GASB, IRS regulations, and municipal financial practices.
• City and State reporting requirements.
• Financial analysis and reporting practices.
• Billing, revenue, and audit procedures.
• Munis or comparable software applications and budgeting systems.
Skill in:
• Financial reporting, auditing, analysis, and budget development.
• Negotiation and problem resolution.
• Independent judgment and decision-making.
• Organization and time management.
• Research and analysis of financial data.
Ability to:
• Meet schedules and deadlines of the work.
• Design and prepare various financial reports.
• Plan, direct, and evaluate the work of subordinates.
• Work collaboratively with City staff, elected officials, and external partners.
• Communicate effectively, both orally and in writing.