The Town of Boones Mill, Virginia (population 259), seeks a detail-oriented professional to serve as its Part-Time Municipal Treasurer. This appointed position suits a retired or semi-retired municipal finance professional seeking flexible part-time work. Reporting to the Town Manager and Town Council, the Treasurer manages financial operations, tax administration, payroll, benefits, cash management, accounting, and reporting, and attends Town Council meetings on the second Tuesday of each month at 6:00 p.m.

Hours
20-25 hours per week

Salary
$20.00 per hour

Position Summary

Under the direction of the Town Manager and the Town Council, the Treasurer performs accounting, treasury, tax collection, payroll, and financial management functions; ensures legal and policy compliance; and safeguards Town assets and records.

Preferred Qualifications

Prior experience in municipal finance, local government accounting, tax collection, treasury, or payroll is strongly preferred. Retired local government finance professionals are encouraged to apply.

Essential Duties and Responsibilities

Financial Administration and Accounting

Analyzes and communicates financial information to guide Town officials.
Monitors cash flow to meet operational obligations.
Prepares monthly financial statements and fund reports for Town Council.
Generates reports on checks, expenditures, revenues, and budget accounts.
Posts journal entries and cash reports to the financial system.
Maintains receivables, collections, disbursements, and prompt payment procedures.
Maintains records of Town indebtedness and other obligations.
Reconciles Town checking accounts and processes bank deposits.
Transfers funds between accounts and keeps them balanced and up to date.
Enters electronic deposits and credits revenues to the correct accounts.
Answers the telephone and greets customers entering Town Hall

Tax Administration and Collections

Administers local taxes.
Obtains tax records from the Commissioner of Revenue and prepares billing files and tax bills.
Processes supplemental bills, corrections, and abatements.
Posts real estate and personal property tax payments and maintains records.
Calculates delinquent tax penalties and interest, and mails delinquent notices.
Researches delinquent accounts and taxpayer concerns.
Negotiates payment arrangements or extensions when appropriate.
Records delinquent payments and conducts collections consistent with law and Town policy.

Payroll and Benefits Administration

Maintains payroll operations for accurate, timely compensation, deductions, and benefit payments.
Maintains salary and compensation records.
Processes new hires, terminations, and payroll changes.
Administers health insurance, retirement, and other benefits.
Maintains personnel files and workers’ compensation records.
Coordinates insurance changes for Town buildings, vehicles, and assets.
Reconciles insurance premium and employee deduction payments.
Prepares payroll tax deposits and reports (monthly, quarterly, annual).
Prepares quarterly unemployment compensation reports.

Budgeting, Auditing, and Reporting

Helps the Town Manager prepare and monitor the annual budget.
Assists external auditors and prepares audit schedules.
Maintains financial records per GAAP and governmental accounting standards.
Provides financial reports to Town Council, auditors, and regulators as required.

Required Knowledge, Skills, and Abilities

Knowledge of governmental accounting and municipal financial practices.
Knowledge of payroll, tax collection, and benefits administration.
Ability to analyze financial records and prepare accurate reports.
Proficiency with accounting, payroll, and financial software.
Discretion with confidential information and sound judgment.
Strong organizational, communication, and customer service skills.
Ability to work effectively with officials, employees, auditors, taxpayers, and the public.

Minimum Qualifications

Associate or bachelor’s degree in accounting, finance, business, public administration, or a related field preferred.
Five years of progressively responsible experience in accounting, finance, payroll, treasury, tax, or local government finance preferred.
Equivalent education, training, and experience may be considered.

Application Process

Interested applicants should submit a resume and a cover letter to:

B.T. Fitzpatrick III
Town Manager
Town of Boones Mill, Virginia
77 Jacob Boon Lane
Boones Mill, Virginia, 24065
fitzpatrick@boonesmillva.gov

We will accept applications until the position is filled. The Town of Boones Mill is an Equal Opportunity Employer.