EMPLOYMENT STATUS: Management; full-time at 40 hours per week, at-will, exempt, non-represented, serves at the pleasure of the Garibaldi City Council and Mayor, and subject to City’s Personnel Policies.
PRIMARY JOB FUNCTIONS: Serves as Garibaldi’s chief administrative officer and serves as Recorder, Treasurer, Budget Officer, and Planning Secretary. Specific description of duties of these officers are also described in the City of Garibaldi Charter, including but not limited to Chapter V, Section 23 (City Recorder) and Section 24 (City Manager), and Garibaldi Municipal Code Chapters 2.10 and 2.15, and Section 2.20.050.
DUTIES AND RESPONSIBILITIES:
Supervision of Employees
• Responsible to supervise, direct and control the work of all non-elective officers and public employees of the City in the exercise of their duties and the work of all City departments except the City Attorney.
• Responsible for appointment, removal, discipline, and transfer of all employees, including assigning duties and supervising employees.
• Supervise, direct, and control department heads. Responsible for the appointment, discipline, transfer, and removal of department heads.
• Responsible for designation of duties of department heads.
• Responsible for delegating duties as appropriate to various positions.
• Responsible to evaluate performance of department heads concerning assigned tasks, ability to achieve goals, supervision of subordinates, professionalism, including image conveyed to public, and any other standard established by city policy or contract.
City Council
• Be the main point of contact with City Council.
• Furnish all reports requested by City Council.
• Meet with the City Council at monthly council and special meetings.
• Provide information and reports covering various aspects of the City's operations.
• Advise Council members in their deliberations on policy and/or legislative matters.
• Manage and coordinate projects and programs to accomplish goals and objectives of the City Council.
• Recommend ordinances to the Council designed to increase the efficiency of the City government.
• Enforce all ordinances including the provision of all franchises, leases, contracts, permits and privileges granted by or running to the City.
• Present budget documents to City Council for review and approval.
• Perform such duties as may be required by the City Council, not inconsistent with the laws of the State of Oregon, the City Charter and City ordinances.
• Make and keep an inventory of all personal and real property owned by the City and advise City Council of the purchase of new machinery, equipment, or supplies, which can be obtained under the terms and conditions which are most advantageous to the City.
• Provide a monthly statement to the Council showing the receipts, disbursements, and status of each Fund at the close of business as of the end of each month.
Budget and Finance
• Prepare the budget, along with recommended budgetary fund changes, and present to the Garibaldi Budget Committee and City Council.
• Serve as Garibaldi Treasurer and custodian of all the funds of the City.
• Provide supporting documentation to justify expenses, warrant taxes, and fees to be collected by the City for the purposes of City operations.
• Distribute to the Council on a monthly basis appropriate reports showing the city’s financial status.
• Ensure compliance by department heads with Garibaldi purchasing policies as established by ordinance. Ensure all purchases are authorized and comply with budget authority.
• Supervise the expenditures of all departments of the city including the signing of all purchase orders.
• Verify City’s compliance with State of Oregon and federal laws pertaining to employment practices and applicable collective bargaining agreements.
• Collect all sums of money due the City.
• Act as business agent of the Council.
• Co-sign all checks and financial documents authorizing disbursement of funds.
• Responsible to account for all City funds and provide an annual audit of the City’s financial records by an independent auditor to be approved by the City Council.
Control of Records
• Serve as Recorder of the City of Garibaldi in any capacity as required by the Charter or any ordinance of the City.
• Serve as custodian of official records and public documents; perform certification and recording for the City as required on legal documents and other records requiring such certifications; seal and attest by signature to ordinances, resolutions, and contracts, easements, deeds, bonds, or other documents requiring city certification.
• Responsible for filing all city records, file ordinances, and resolutions of the council and perform the codification of ordinances into the municipal code.
• Prepare meeting agenda, materials, and records.
Other Specific Functions
• Serve as City Elections Officer.
• Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
• Meet with, or facilitate staff meetings with, private citizens and interested groups seeking information or bringing complaints, attempting to resolve any problems tactfully and fairly.
• Perform any other duties as required by the City Council.
MINIMUM QUALIFICATIONS
Education and Experience:
At least three years’ experience in municipal budgeting and finance, labor relations and writing and administering state and federal grants; a minimum of a bachelor’s degree in Public Administration or related field with three years’ municipal government administrative experience. The City Council may in its discretion consider equivalent training and/or experience for these qualifications. Candidate must meet all requirements to be bonded at a minimum of $50,000, possess a valid driver’s license, and must be able to pass a background check.
Knowledge, Skills and Abilities:
This position requires any combination of knowledge, skills and abilities necessary to perform
the duties and functions of the City Manager as described in this job description. Additionally, must have the ability to plan, schedule, assign, and direct the work of others. Written communication and outreach skills are very important so the skill and ability to communicate effectively, orally and in writing is necessary. Comprehensive skill and ability with computers, including knowledge of computer applications and operating systems and other programs used by the City for municipal finance and administration. Knowledge of Generally Accepted Accounting Principles and payroll practices in the State of Oregon.

This position requires knowledge of office practices and procedures. Must have skill and ability to establish and maintain effective working relationships with employees, city departments, special interest groups, county, state and federal departments, special districts, and the general public. Must have skill and ability to maintain composure and good judgment in high stress situations. Candidate must meet all requirements to be bonded at a minimum of $50,000, possess a valid driver’s license, and must be able to pass a background check.
Supervision Exercised:
Supervises, directs, and controls all municipal department heads and employees of the City in the exercise of their duties and of the work of all city departments other than the office of City Attorney. Responsible for delegating duties as appropriate to various positions.
Performance Review and Evaluation
Six-month trial evaluation period and annual reviews.
Demands And Work Environment:
Work is performed in an office environment and is generally sedentary. Some positions may require kneeling, light lifting and carrying, pulling, pushing, reaching, walking, or extended periods of standing or sitting. Work may be performed in a setting with frequent distractions and interruptions.