Contract Administrator

Edwards Aquifer Authority; San Antonio, TX

Job Details

HOW TO APPLY

Post Date: Feb 5 2018

http://www.edwardsaquifer.org/

Summary

BASIC FUNCTION:
Coordinates all aspects of the design, development, and implementation of Threatened & Endangered Species (TES) contracts and budget to manage and enhance the implementation of the Edwards Aquifer Habitat Conservation Plan (EAHCP).

DESCRIPTION:
Negotiates and manages contracts and agreements with outside third parties, including negotiating the scopes of work, project budgets, and schedules; prepares contract and agreement documents; prepares all appropriate contract documents and summaries for EAA Board and Committee meetings; proactively reviews and evaluates the financial obligations of a contract or agreement, including the review and evaluation of invoices for payment; monitors the performance (schedule and deliverables) of contracted parties; monitors progress made on short-term and long-term contracts; assists in service, cost, and/or dispute resolution negotiations between contracted parties; manages relationships with internal and external clients and vendors; acts as a liaison to EAA’s Finance department addressing all issues related to the TES’s contracts including all procurement and invoicing questions; represents the HCP at EAA procurement and Board/Committee preparation meetings; represents the TES in pre-bid meetings with potential vendors; and in coordination with supervisor prepares and tracks all aspects of HCP’s budget; stays abreast of all state and federal procurement laws and regulations and ensures compliance with the appropriate laws and regulations; provides general information to the public as requested; performs assignments independently with direct supervision and guidance from the supervisor on matters related to overall objectives, critical issues, new concepts and policy positions; develops recommendations for the Executive Director; at times makes presentations to EAHCP committees, and performs other duties as assigned by the supervisor.

EDUCATION/EXPERIENCE REQUIREMENTS:
Bachelor’s degree in Business Administration, Public Administration, Contract Management, Contract Administration, Finance, or closely related field; plus a minimum of five years of progressive responsibility; or Master’s degree plus a minimum of three years of progressive responsibility; Master’s degree preferred; knowledge of Environmental Resource Management a plus; knowledge of and experience in contract management; Microsoft Word/Excel financial software, and a Texas Contract Management Certificate a plus; excellent research and writing skills; ability to collaborate and work with a variety of professionals at every level; exceptional written, oral presentation, organizational skills; strong ability to exercise initiative, independent judgment and responsibility; a valid driver’s license; and the ability to operate a motor vehicle.

PHYSICAL REQUIREMENTS:
Job performance requires: listening, seeing, sitting, talking; occasional reaching, grasping, lifting, handling, pulling or pushing, balancing and carrying of items such as boxes of materials, books, etc., with weights not exceeding 25 pounds; limited walking, standing stooping, and bending; some irregular hours and long workdays, and moderate levels of stress. Job is primarily in an office environment with infrequent trips to other offices and limited exposure to weather conditions

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