Contract Administrator

Edwards Aquifer Authority; San Antonio, TX

Job Details


Post Date: Feb 5 2018


Coordinates all aspects of the design, development, and implementation of Threatened & Endangered Species (TES) contracts and budget to manage and enhance the implementation of the Edwards Aquifer Habitat Conservation Plan (EAHCP).

Negotiates and manages contracts and agreements with outside third parties, including negotiating the scopes of work, project budgets, and schedules; prepares contract and agreement documents; prepares all appropriate contract documents and summaries for EAA Board and Committee meetings; proactively reviews and evaluates the financial obligations of a contract or agreement, including the review and evaluation of invoices for payment; monitors the performance (schedule and deliverables) of contracted parties; monitors progress made on short-term and long-term contracts; assists in service, cost, and/or dispute resolution negotiations between contracted parties; manages relationships with internal and external clients and vendors; acts as a liaison to EAA’s Finance department addressing all issues related to the TES’s contracts including all procurement and invoicing questions; represents the HCP at EAA procurement and Board/Committee preparation meetings; represents the TES in pre-bid meetings with potential vendors; and in coordination with supervisor prepares and tracks all aspects of HCP’s budget; stays abreast of all state and federal procurement laws and regulations and ensures compliance with the appropriate laws and regulations; provides general information to the public as requested; performs assignments independently with direct supervision and guidance from the supervisor on matters related to overall objectives, critical issues, new concepts and policy positions; develops recommendations for the Executive Director; at times makes presentations to EAHCP committees, and performs other duties as assigned by the supervisor.

Bachelor’s degree in Business Administration, Public Administration, Contract Management, Contract Administration, Finance, or closely related field; plus a minimum of five years of progressive responsibility; or Master’s degree plus a minimum of three years of progressive responsibility; Master’s degree preferred; knowledge of Environmental Resource Management a plus; knowledge of and experience in contract management; Microsoft Word/Excel financial software, and a Texas Contract Management Certificate a plus; excellent research and writing skills; ability to collaborate and work with a variety of professionals at every level; exceptional written, oral presentation, organizational skills; strong ability to exercise initiative, independent judgment and responsibility; a valid driver’s license; and the ability to operate a motor vehicle.

Job performance requires: listening, seeing, sitting, talking; occasional reaching, grasping, lifting, handling, pulling or pushing, balancing and carrying of items such as boxes of materials, books, etc., with weights not exceeding 25 pounds; limited walking, standing stooping, and bending; some irregular hours and long workdays, and moderate levels of stress. Job is primarily in an office environment with infrequent trips to other offices and limited exposure to weather conditions