Assistant to the City Manager

City of Tacoma, WA

Job Details

  • Job Function: Assistant to Manager/CAO
  • Salary: $114,629 - $146,952.
  • Position Type: Full Time
  • Population: 203,000
  • Where: 747 Market St , Tacoma, WA
  • Form of Government: Council-Manager

Post Date: Nov 29 2018

Deadline: Dec 20 2018


The City Manager's Office is recruiting candidates for the Assistant to the City Manager position. The Assistant to the City Manager is a key member of the City's Executive Leadership Team with a critical leadership role in advancing the City's vision and strategy. The Assistant to the City Manager is expected to perform highly complex, innovative work resulting in positive, significant impacts to Tacoma and the regional community.

The Assistant to the City Manager has a broad range of administrative, analytical and project management duties. Duties include identifying organizational goals and working with department heads and others towards achievement of departmental and citywide objectives. The employee in this position will advise the City Manager on emerging issues, program needs, and assist in the preparation and presentation of programs for consideration of the Executive Leadership Team, City Manager and City Council. The Assistant will also manage the implementation of approved programs and will play a key role in engaging the community. The Assistant to the City Manager may supervise professional and clerical staff and must exercise considerable initiative and independent judgment within assigned areas of responsibility.

The City of Tacoma operates under the Council-Manager form of government with a Mayor and eight Council Members. The City's 2019-2020 Biennial Budget totals over $3.5 billion with 3,800 employees.

The City Council appoints the City Manager, and the City Manager selects and manages the activities of general government department directors. The City Manager's Office manages the operations of the City's general government functions to include 12 departments totaling over 2,300 employees with a 2019-2020 Biennial Budget of nearly $2.2 Billion.
Tacoma Public Utilities (TPU) – a City entity responsible for Power, Water, Rail operations and the Click! Cable network – is managed by a Director who is appointed by a five-member Utility Board and in turn, is confirmed by the City Council.

•Participates as a member of the City's executive team including the City Manager, Assistant City Manager and department directors.
•Works with the City Manager, Assistant City Manager and employees of the City to plan, organize and implement programs within area of assigned responsibility.
•Confers with department heads regarding information for the establishment of policies and practices and to obtain information required as a basis for action by the City Manager.
•Undertakes continuous efforts to improve operations, decrease turnaround times, streamline work processes and works cooperatively and jointly to provide quality customer service.
•May exercise direct supervision over professional and clerical staff to include the full range of supervisory responsibilities.
•Monitors the progress of other staff members' work to ensure timely and satisfactory completion of assignments arising from the City Manager, City Council requests or other areas of responsibility.
•Conducts and/or reviews studies or surveys of operational and policy issues; prepares recommendations on results; evaluates recommended changes to organization, policy and procedures.
•May represent the City Manager at a variety of administrative, committee and community meetings or other official functions.
•Attends Council and committee meetings, evening business meetings, and special and regular staff meetings as assigned.
•May meet with a variety of officials, representatives and citizens in explaining programs and developing support and facilitating the final success of such activities.
•Performs related work as required.

The City of Tacoma is seeking an engaging and dynamic Assistant to the City Manager who exhibits proactive and creative approaches to addressing challenges. The ideal candidate is independent, motivated, professional, detail-oriented, and has excellent written and verbal communication skills. This individual should be technologically savvy, display outstanding judgment, and enjoy the challenges of a fast-paced and change-oriented work environment. The top candidate for this position will have a successful and verifiable career history with proven success as a strong leader. Candidates that represent the diversity of the Tacoma community and/or are multilingual are encouraged to apply.

An equivalent combination to: a Bachelor's Degree in public or business administration or related field and four years increasingly responsible administrative and supervisory experience in the public sector.

Preferred: Master's Degree in Public Administration from an accredited four-year college or university program and three years of experience in a responsible administrative or managerial position in local government.

Knowledge & Skills:
•Knowledge of functions, principles, practices, and techniques of public administration including public personnel management, budget development, organizational development and public policy research and evaluation, project management, strategic planning and public relations.
•Effectively administer a variety of City-wide programs and administrative activities.
•Interpret and apply City policies, procedures, laws and regulations.
•Analyze a variety of administrative problems, identify alternative solutions and project consequences of recommended actions.
•Provide effective leadership and gain cooperation through discussion, persuasion and collaboration.
•Coordinate and supervise the work of professional, administrative and clerical staff.
•Prepare clear and concise reports.
•Communicate clearly and concisely, both orally and in writing using both technical and non-technical language.
•Understand and follow oral and/or written policies, procedures and instructions and handle complex detail and large volumes of material.
•Multi-task in a highly demanding and stressful environment.
•Maintain effective working relations with other City employees and community members.
•Operate a vehicle safely.
•Operate a personal computer using standard or customized software applications appropriate to assigned tasks.

Additional Information