Reports To: City Administrator Date: 03/2022
The Public Works and Utilities Director is a key management-level position that oversees all aspects of the Gretna Public Works Department comprised of the Parks, Streets, Water, and Sewer divisions. The Director is responsible for ensuring the functionality of all aspects of the Department, supervision of staff, and performance of senior-level and experienced professional work. Work is performed with considerable latitude. Position relies on advanced level experience and exercises independent judgment to determine best approach by using and interpreting policies and procedures. The position reports directly to the City Administrator and is a member of the Management Team.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITES
• Makes recommendations to and updates the City Administrator on budget, capital improvement plan, personnel matters, and other Public Works department situations.
• Assists with project financial reports, accounting, and grant/cost-share reimbursement.
• Assures effective communication among consultants, contractors, department heads, employees and other stakeholders.
• Communicates project status to staff and other affected groups, keeping stakeholders informed as to the progress of projects and of any developing problems, recommending alternative courses of action to mitigate such problems.
• Creates presentation materials; authors written and oral reports and media materials.
• Supervises Public Works Department employees, including hiring, firing, evaluations, and improvement plans
• Checks the quality of materials and methods used in infrastructure construction
• Reviews plans and specifications for water/sewer, streets, excavation and similar projects
• Provides oral and written information to owners and contractors regarding requirements of applicable codes and ordinances; prepares written reports of inspections made and construction work completed
• Prepares and files written monthly and annual reports
• Participates in pre-bid, pre-construction, and pre-application conferences for capital and private development projects.
• Oversees development of Department capital improvement projects, including the planning, organization, and coordination of construction design and engineering, including bidding and project implementation.
• Reviews and accurately directs all “one call” notices to the proper department/division for location to avoid damage to underground city utilities
• Acts in the capacity of Safety Director through ensuring the maintenance of a safe work environment for all employees by training and monitoring employees in safe and efficient operation of various equipment, skills and techniques
• Generate and maintains records indicating materials used, man hours and maintenance activities performed
• Receive and respond to citizen complaints and reports from other agencies or departments regarding code violations, conduct field investigations and interviews, determine and initiate a course of action.
• Provides guidance and assistance for asset management including record-keeping, tracking of repairs/maintenance
• Develop performance measurements for Department within annually approved budget
• Maintains accurate documentation and case files on all investigations, inspections, enforcement actions, and other job related activities including correspondence, diagrams and/or photographs.
• Prepares evidence in support of legal actions taken by the city; appears in court as necessary and testifies at hearings or court proceedings as required.
• Verifies that the preventative maintenance programs for city vehicles and equipment are performed. Maintains and generates records for repairs and maintenance of city fleet.
• Directs performance of maintenance on City vehicles and equipment, facilities and buildings, and infrastructure.
• Ensures the proper management of infrastructure assets.
• Attends various training opportunities to keep abreast of the techniques and skills used in maintenance and repair duties.
• Assists with general snow and ice removal on streets, sidewalks, steps, parking lots and around public buildings either manually or using snow removal equipment.
• Manages directs and supervises the activities of the Public Works and Utilities Department to achieve goals and meet deadlines; plans and organize workloads and staff assignments; trains, motivates, reviews progress and directs changes as needed.
• Prepares and conducts employee performance evaluations and disciplinary actions. Notifies Personnel Administrator regarding employee actions.
• Provides direction and technical assistance to staff regarding preparation of reports and correspondence; processing of state and federal permits; and other related department activities.
• Ensures staff compliance with departmental policies, procedures, and applicable regulatory requirements.
• Develops a succession plan within the Department.
• Performs other duties as assigned or as the situation dictates.
EDUCATION AND EXPERIENCE
1. Must possess a valid driver’s license.
2. Bachelor degree in Civil Engineering, Project Management, Construction Engineering, or related field.
3. Minimum 7 years’ experience in local government, specifically public works, of which 3 years must be in a supervisory role.
4. Class 3 Water Certification
5. Class 2 Street Superintendent License
6. State of Nebraska On-Site Wastewater Treatment Certification, not currently required
7. Must be willing to obtain further education, training, and certifications as deemed appropriate and within timeframe as established by the employer.
KNOWLEDGE, SKILLS, AND ABILITIES
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Working knowledge of all municipal public works and utilities activities including streets, storm sewer, traffic control, water, and wastewater operations, building and asset management systems, and engineering principles.
• Principles and practices of project management, contract administration, and municipal engineering.
• Construction practices, materials and functionality of assets typically associated with a municipality, including but not limited to: streets, sewers, parks, buildings, vehicles, water, equipment, and components of assets.
• Applicable local, state, and federal laws, policies, and standards which impact departmental activities and as they relate to streets, water, wastewater, sidewalk, and drainage infrastructure.
• Licensing and permit rules and regulations.
• Design and construction management including developing bid specifications, reading plan sets and evaluating design and construction projects
• Fiscal management including cost and budget analysis, expenditure control and records management.
• Geographic layout and demographics of jurisdiction and surrounding area.
• Advanced computer skills and operation of office equipment.
• Principles and practices of public administration, civil engineering, and project management.
• Supervisory and management techniques.
• Work a varying schedule, including situations which demand unusual hours.
• Identify, evaluate, and grow personnel within the Department.
• Communicate and coordinate associated activities between city departments, construction teams, and vendors to support responsibilities
• Maintain record-keeping of projects and equipment.
• Plan a personal work schedule, set priorities and meet deadlines while managing frequent interruptions.
• Identify infrastructure needs within and around the municipality.
• Present ideas and programs in a persuasive manner.
• Maintain confidentiality of critical information.
• Perform field inspections on new construction, alterations, and repairs of City infrastructure within the city and surrounding jurisdictions.
• Read and interpret plans and specifications and relate them to applicable laws, rules and regulations to identify areas of noncompliance.
• Accurately perform mathematical calculations in the performance of job duties.
• Mediate and resolve conflicts between property owners, contractors, etc.
• Understand and follow both oral and written instructions.
• Establish and maintain effective working relationships and positive public relationships with the general public, contractors and other business relations, other employees, municipal officials and governmental agencies.
• Utilize computers and software applications in the performance of job duties, including Geographic Information Systems (GIS) and Asset Management Programs.
• Operate vehicles, machinery, equipment and tools pertaining to duties performed.
• Adhere to a preventative maintenance program for various departmental vehicles, equipment and tools
• Team building and employee growth in the workplace
• Solid understanding of business cases and risk management processes.
• Thorough knowledge of infrastructure engineering, construction, and licensing
• Knowledge of proper inspection and construction observation methods
• Supervise others, including hiring, firing, promoting, and improvement.
• Establish and maintain effective working relationships
Seeing and hearing: read documents, computer screen, answer phones, communicate in person. 75-100%
Standing and walking. 25-49%
Climbing, stooping, squatting and kneeling. 25-49%
Dexterity: utilizing phone, typing, and writing. 75-100%
Lift in excess of 10 pounds 0-24%