Town Clerk

Town of Herndon, VA

As a centrally located local government, the Town of Herndon boasts a unique balance of strong sense of community and being a next generation small town that welcomes innovators, risk takers, history seekers and family-keepers. Each employee is pivotal in providing exceptional services to our citizens, such as public safety, community development, recreational activities and much more ensuring Herndon continues to provide the charm of a small town while fostering and developing the ideas of tomorrow.

The Town of Herndon has an immediate need for a Town Clerk in the Town Administration Department, Town Clerk’s Office. This department is maintains the minutes of all Town Council meetings, as well as the Town’s official records. As a Town Clerk, you will direct, manage, supervise and coordinate the activities and operations of the Town Clerk’s office, including the preparation and recording of activities and decision of the Town Council and codification and maintenance of office town records.

In this position, you will support the Town of Herndon by:
• Providing management responsibility for all services and activities of the Town Clerk's Office including the performance of statutory duties and the preparation, posting, recording, and maintenance of agendas, minutes, and records for the Town Council as prescribed by statute; coordination of codification of the Town’s Municipal Code; and compliance with conflict of interest laws.
• Ensuring town clerk office functions are in accordance with federal, state and town code requirements.
• Managing legal advertisements for publication; ensures all meeting notices and meetings of the governing body, boards and commissions and advisory groups are in compliance with Freedom of Information Act (FOIA) requirements.
• Serving as official guardian of the town seal.
• Coordinating town elections with the Fairfax County general registrar.
• Preparing department budget; approving all department financial operations, including procurements.
• Training, supervising, and evaluating assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance evaluations.
• Managing and participating in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommending and administering policies and procedures.
• Selecting, training, motivating and evaluating Town Clerk's Office personnel; providing or coordinating staff training; working with employees to correct deficiencies; implementing discipline and termination procedures.
• Overseeing and participating in the development and administration of the Town Clerk's Office annual budget; participating in the forecast of funds needed for staffing, equipment, materials and supplies; monitoring and approving expenditures; implementing adjustments as needed.
• Providing responsible staff assistance to the Town Council and Town Manager; supervising and coordinating the preparation and distribution of agendas and support materials for Town Council and other meetings as needed.
• Attending meetings of the Town Council and other meetings and recording minutes; following-up on action items as necessary.
• Ensuring accurate up-to-date filing of Town ordinances, agreements, resolutions, and minutes of Town Council, commissions, and committees; signs and certifies official Town documents.
• Ensuring Town agreements, contracts, and other legal documents are signed and recorded, associated records and documents are obtained, and public notices and ordinances are published.
• Overseeing and managing the Town's records management program including developing procedures for records management, retrieval and disposal; maintains, disposes, and preserves official town documents and records including resolutions, ordinances, deeds, Council minutes, agreements, and reports in accordance with legal requirements; supervises the storage and protection of the Town's permanent records.
• Serving as the liaison for the Town Clerk's Office with other divisions, departments, outside agencies and the general public; negotiating and resolving sensitive and controversial issues.
• Attending and participating in professional group meetings; maintains awareness of new trends and developments in the field of municipal administration including municipal records management and preparation; incorporating new developments as appropriate.
• Interacting and communicating with various groups and individuals such as Town Manager, Town Attorney, Town staff, Town Council, and the general public.
• Responding to and resolving difficult and sensitive citizen inquiries and complaints.

To be successful in this role, you will need:
• Bachelor’s degree in Business Administration or related field preferred
• Professional municipal environment experience preferred
• Ability to work with a variety of boards, commissions, and elected officials
• Certification as a Certified Municipal Clerk is preferred upon hire, and required within one year of employment.
• Valid driver’s license with acceptable record
• Ability to efficiently work in a fast-paced environment, timely and accurately meeting deadlines.
• Ability to maintain strict confidentiality.
• Ability to deal with various town officials and the general public with tact, efficiency and diplomacy.
• Act as a first line supervisor, overseeing work, acting on employee issues and composing and conducting assigned staff performance evaluations.
• Perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; ability to utilize principles of fractions.
• Exercise judgement, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or set of programs.
• Utilize advisory and informational data, such as but not limited to the Town Code, Code of Virginia, town zoning ordinance, budgets, historical publications, jurisdictional handbooks, town maps and other pertinent documentation.

Americans With Disabilities Act (ADA) Compliance
The Town of Herndon, VA is an Equal Opportunity Employer. In compliance with the ADA, the town will provide reasonable accommodations for qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with this employer.

Duties involve the ability to exert light, physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve extended periods of time at a keyboard or workstation; requires the ability to perform semi-skilled, coordinated movements such as those required to operate computer and office equipment; some duties require visual perception and discrimination; some duties require oral communication ability.

Duties are regularly performed without exposure to adverse, environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease and pathogenic substances.

Work Location:
777 Lynn Street, Herndon, VA 20170; Herndon Municipal Center
Due to the nature of a government providing services to the public, the majority of the essential duties of this position are required to be fulfilled at the designated worksite in the town.

How to Apply

Please apply on the Town of Herndon careers page.

Job Details

Job Function
Other, Department Head/Director
Position Type
Full Time

Town of Herndon


777 Lynn St
Herndon, VA 20170-4602
United States

Form of Government


Register for the ICMA Annual Conference

Join us September 17-21 in Columbus/Franklin County, Ohio for the 2022 ICMA Annual Conference.

Register Today

Put your job in front of the right people!

The Job Center is the best place to reach local government professionals. Post your featured job in minutes with more visibility through promoted search results, email, and more.

Post a Featured Job