Town Clerk

Town of Herndon, VA

As a centrally located local government, the Town of Herndon boasts a unique balance of strong sense of community and being a next generation small town that welcomes innovators, risk takers, history seekers and family-keepers. Each employee is pivotal in providing exceptional services to our citizens, such as public safety, community development, recreational activities and much more ensuring Herndon continues to provide the charm of a small town while fostering and developing the ideas of tomorrow.

The Town of Herndon has an immediate need for a Town Clerk in the Town Administration, Town Clerk’s Office. This department maintains the minutes of all Town Council meetings, as well as the Town’s official records. As a Town Clerk, you will direct, manage, supervise, and coordinate the activities and operations of the Town Clerk's Office, including preparation and recording of the activities and decisions of the Town Council and codification and maintenance of official Town records.

In this position, you will support the Town of Herndon by providing:
• Management responsibility for all services and activities of the Town Clerk's Office including the performance of statutory duties and the preparation, posting, recording, and maintenance of agendas, minutes, and records for the Town Council as prescribed by statute; coordination of codification of the Town’s Municipal Code; and compliance with conflict of interest laws.
• Ensures town clerk office functions are in accordance with federal, state and town code requirements.
• Manages legal advertisements for publication; ensures all meeting notices and meetings of the governing body, boards and commissions and advisory groups are in compliance with Freedom of Information Act (FOIA) requirements.
• Serves as official guardian of the town seal.
• Coordinates town elections with the Fairfax County general registrar.
• Prepares department budget; approves all department financial operations, including procurements.
• Trains, supervises, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance evaluations.
• Manages and participates in the development and implementation of goals, objectives,
• policies and priorities for assigned programs; recommend and administer policies and
• procedures.
• Selects, trains, motivates and evaluates Town Clerk's Office personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Oversees and participates in the development and administration of the Town Clerk's Office annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments.
• Provides responsible staff assistance to the Town Council and Town Manager; supervises and coordinates the preparation and distribution of agendas and support materials for Town Council and other meetings as needed.
• Attends meetings of the Town Council and other meetings and records minutes; follows-up on action items as necessary.
• Ensures accurate up-to-date filing of Town ordinances, agreements, resolutions, and minutes of Town Council, commissions, and committees; signs and certifies official Town documents.
• Ensures Town agreements, contracts, and other legal documents are signed and recorded, associated records and documents are obtained, and public notices and ordinances are published.
• Oversees and manages the Town's records management program including developing procedures for records management, retrieval and disposal; maintains, disposes, and preserves official town documents and records including resolutions, ordinances, deeds, Council minutes, agreements, and reports in accordance with legal requirements; supervises the storage and protection of the Town's permanent records.
• Serves as the liaison for the Town Clerk's Office with other divisions, departments, outside agencies and the general public; negotiates and resolves sensitive and controversial issues.
• Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of municipal administration including municipal records management and preparation; incorporates new developments as appropriate.
• Interacts and communicates with various groups and individuals such as Town Manager, Town Attorney, Town staff, Town Council, and the general public.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints.

To be successful in this role, you will need:
• Bachelor’s degree in Business Administration or related field preferred.
• A minimum of six years’ experience working in a professional municipal environment required.
• Significant related experience and certification may substitute for education.
• Ability to work with a variety of boards, commissions, and elected officials.
• Certification as a Certified Municipal Clerk is required.
• Proven ability to efficiently work in a fast-paced environment, timely and accurately meeting deadlines.
• Ability to maintain strict confidentiality.
• Proven management expertise in order to act as fist line supervisor, overseeing work, acting on employee issues and composing and conducting assigned staff performance evaluations.
• Strong mathematical skills required to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; ability to utilize principles of fractions.
• Proven ability to exercise sound judgement, be decisive and creative in situation involving direction, control and planning of an entire program or set of programs.

Americans With Disabilities Act (ADA) Compliance
The Town of Herndon, VA is an Equal Opportunity Employer. In compliance with the ADA, the town will provide reasonable accommodations for qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with this employer.

Duties involve the ability to exert light, physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve extended periods of time at a keyboard or workstation; requires the ability to perform semi-skilled, coordinated movements such as those required to operate computer and office equipment; some duties require visual perception and discrimination; some duties require oral communication ability.

Duties are regularly performed without exposure to adverse, environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease and pathogenic substances.

Work Location:
777 Lynn Street (Herndon Municipal Center)
Due to the nature of a government providing services to the public, the majority of the essential duties of this position are required to be fulfilled at the designated worksite in the town.

How to Apply

If you are interested in our Town Clerk position, please apply directly on our career page.

Job Details

Job Function
Other, Department Head/Director
Position Type
Full Time

Town of Herndon


777 Lynn St
Herndon, VA 20170-4602
United States

Form of Government