HR Specialist

City of Valdez, AK

SUMMARY: This is an FLSA exempt position reporting directly to the City Manager. Under the direction of the City Manager, this position provides assistance to the City Manager in the administration of municipal functions and works as a liaison with the public focusing on community level communications, state and federal government outreach, and coordination of City and privately sponsored events. Work is performed under the administrative direction of the City Manager and is reviewed through reports, conferences, and results attained. The incumbent prioritizes tasks and usually performs such independently with little supervision or review necessary. This position provides highly responsible and complex administrative support to the City Manager. Performs related work as required.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Incumbent may be requested to perform job-related tasks other than those specifically presented in this description.)

PRIMARY DUTIES AND RESPONSIBILITIES:
• Coordinates community communications with City departments and on behalf of the City Manager, including operating as back-up Public Information Officer in times of emergency and coordinates with PIO to work on overall community communication.
• Assist with coordination of City events and provides assistance to City funded events.
• Participates with the City Manager in framing Council’s vision and strategies for accomplishing organizational initiatives; monitors and tracks state and federal legislation; advocates City, Federal, State, and regional cooperation where opportunities exist to further the City’s goals.
• Stays abreast of Federal, State, and local legislation, and maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new practices, trends and advances in the profession; reads professional literature; maintains professional affiliations; participates in continuing education activities; attends seminars, conferences, workshops, and training sessions as appropriate.
• Coordinates preparation of the City’s Annual State Legislative Action Plans. Monitors and reviews state and federal legislation and tracks legislative bills. Consults with state and federal governmental affairs contacts, updates the City Attorney and City Manager regarding legislative issues, and writes and prepares letters to legislators.
• Supports the City Manager and, under the direction of the City Manager, acts as liaison to City Council, commissions, employee and citizen group discussions and meetings. Monitors the pending items list and keeps the City Manager informed about projects and issues of importance to Council. Provides the City Manager with accurate and timely information to support decision-making and policy direction.
• Serves as City Manager’s representative on committees, at meetings, on boards, commissions, and attends community meetings as required.
• Promotes innovation, critical thinking and creativity in developing approaches and solutions to City needs. Empowers all levels of staff to be proactive and participatory. Promotes, encourages and leads collaboratively in seeking new ways to share resources, ideas and best practices in order to optimize service delivery organization wide.
• Conducts and supervises communication of major projects as assigned by the City Manager and assures public engagement of programs developed and initiated by the Mayor and City Council. May direct the development of programs to address citizen needs to include citizen involvement. Coordinates with Department Directors or other appropriate stake-holders to respond to citizen inquiries.
• Coordinates citizen complaints/concerns in a liaison capacity for the general public towards resolution of complaints, requests for information and other types of information. Coordinates such requests with appropriate departments.
• Attends City Council Meetings and work sessions; writes, edits, and approves agenda items;
• researches, responds to and prepares correspondence and documentation; performs necessary follow up and communicates with the City Manager on sensitive and confidential issues.
• Under the Direction of the City Manager, provides leadership in communicating the City’s Strategic Plan.
• Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, financial management systems, e-mail, Internet, or other software programs;
• Assists the City Manager in public education related to preliminary annual City budget, as well as assisting in communicating with staff goals the adopted City budget.
• Monitors city-wide grant program; city procurement practice/procedures; serves as a member of the budget committee; manages contracts as assigned; conducts project management as assigned; participates in economic development planning/initiatives; participates in community and organization strategic planning; assists with community outreach program.
• Other duties as assigned by the City Manager. Performs related work as required.

PERFORMANCE STANDARD
Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are expected to lead by example and demonstrate the highest level of ethics.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
Required Knowledge:
• Technology – Knowledge of multiple social media platforms, electronic equipment, computer hardware and software. Must be proficient with the Microsoft Office suite and must be able to communication via social media.
• Public Administration – Thorough knowledge of government policies specifically related to strategic planning, organizing, directing, and coordinating local government operations to include:
o City organization, operations, policies and procedures.
o State and Federal statutes, rules, codes, and regulations.
o Principles of contract law and contract management.
o Principles of municipal finance.
o Principles of strategic planning.
o Principles of the National Incident Management System (NIMS).
• Assign work, schedule, supervise, train and evaluate the work of assigned staff.
• Customer Service – Thorough knowledge of principles and processes for providing customer services. This includes setting and meeting quality standards for services and evaluation of customer satisfaction.

Required Skill:
• Judgment and Decision Making – Uses logic and reasoning to analyze, understand, and evaluate complex situations. Identifies the strengths and weaknesses of alternative approaches or solutions, to a situation. Exercises appropriate judgment in establishing priorities. Considers the relative costs and benefits of potential actions.
• Interpersonal Relationships – Develops and maintains cooperative and professional relationships with other City Departments, City employees, citizens, community and private organizations, elected officials, boards and commissions, and representatives from other local, state and federal agencies. Handles all interactions with poise, tact and diplomacy.
• Critical Thinking – Uses logic and reasoning to understand, analyze, and evaluate complex situations and researches information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation. Applies general rules to specific problems to produce answers that make sense. Combines pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
• Management of Personnel Resources – Manages own time and the time of others. Monitoring/Assessing performance of other individuals, or the organization to make improvements or take corrective action. Motivating, developing, teaching and directing people as they work, identifying the best people for the job.
• Coordination of Work – Ability to establish and implement effective administrative and management programs and procedures. Ability to plan and organize daily work routine.
Establishes priorities for the completion of work in accordance with sound time-management methods. Avoids duplication of effort. Estimates expected time of completion of elements of
work and establishes a personal schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events. Performs a broad range of
supervisory responsibilities over others. Ability to evaluate plan alternatives in relation to trends, costs, and social pressures and needs.
• Communication – Excellent ability to communicate, orally and in writing, ideas and proposals effectively to diverse audiences to include preparing and presenting a wide variety of related public relation materials. Excellent ability to synthesize and clearly articulate complex information and ideas presented verbally and in writing. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner.
• Financial Management – Ability to perform arithmetic, algebraic, and statistical applications to perform purchasing and financial transactions. Ability to employ economic and accounting principles and practices in the analysis and reporting of budgeting data.

EDUCATION AND EXPERIENCE
Requires a Bachelor’s degree (Master’s degree is preferred) from an accredited college or university in Public Administration, Communications, Public Relations, or related field. 3 years of successful management and direct supervisory experience in municipal/county management is preferred.

ADDITIONAL REQUIREMENTS
An acceptable general background check to include a local and state criminal history check, credit check, and ability to obtain Alaska Driver’s license within 30 days.

PHYSICAL REQUIREMENTS
• Requires the ability to exert light physical effort in sedentary to light work.
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at keyboard or work station.

SENSORY REQUIREMENTS
• Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
• Some tasks require the ability to communicate orally.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:
Work is primarily performed in an office environment. Travel to other work or project sites is occasionally required. This position may require exposure to inclement weather conditions, with rain, ice or snow over uneven terrain.

How to Apply

Application Deadline
Visit www.governmentjobs.com/careers/valdez

Job Details

Salary
$86,153
-
$98,425
Job Function
Other, Department Head/Director
Position Type
Full Time

City of Valdez

Address

PO BOX 307
Valdez, AK 99686-0307
United States

Population
4,000
Form of Government
Council-Manager

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