(FULL-TIME, EXEMPT). The City of Spring Hill is seeking an Assistant City Administrator who will assist the City Administrator in day-to-day operations and acts on behalf of City Administrator in his absence. Performs complex professional and supervisory work assisting City Administrator and all Departments to address issues having department-specific and organization-wide impact. Perform essential functions that include: preparation of annual operating budget; serve as staff liaison to Boards and Commissions; finance and administration; research and preparation of studies, reports and ordinances/resolutions; strategic planning; long-range planning and policy analysis; and administrative guidance of development services.
EQUIPMENT/JOB LOCATION/PHYSICAL DEMANDS
This position requires the use of various office equipment including but not limited to a personal computer (word processing, spreadsheet generation); 10-key calculator, telephone, facsimile machine, copy machine, postage machine, etc.
While performing this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch or crawl. The employee must also frequently use hands to operate, finger, handle, or feel objects, tools or controls, and reach with hands and arms. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is performed indoors in a comfortable, climate-controlled office environment. The noise level is low with a moderate paced schedule that requires interaction with the general public.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE JOB
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, repeated or a logical assignment to this class.
Assist with the preparation of annual operating budget and Capital Improvement Plan.
Assists with management/administration of financial matters within Finance Dept.
Monitors departmental performance including financial/budget tracking.
Assists departments with resource management, budgeting, capital planning, personnel and staffing, and operational issues.
Assists in review and preparation of contracts and agreements and works closely with City Attorney in negotiations, risk management and dispute/conflict resolution.
Assists or leads preparation of Ordinances, Resolutions, technical studies and reports, and presentation materials involving all municipal departments.
Conducts special studies and analyses of regional, local and agency issues for the City Administrator and BOMA; conduct organizational and management reviews and formulate alternatives and recommendations for consideration by BOMA.
Assists in and supervises studies and collection of data and background information on difficult operational and administrative problems, analyzing findings and preparing reports and recommendations on practical and implementable solutions.
Manages multiple consultant(s) in preparation of design plans and specifications
Manages bidding/contractor selection process and contract award
Manages construction process (scheduling, budget, project delivery)
Provides administrative review of development applications (zoning, subdivision, planned developments, site plans, annexations, etc.)
Engages public (attend and facilitate public and stakeholder meetings, community surveys, etc.).
REQUIRED KNOWLEDGE AND ABILITIES
Knowledge of complex policy issues.
Knowledge of Intergovernmental relations.
Knowledge of federal, tribal, state, regional and local jurisdictional partnerships.
Knowledge of municipal financial management and fiscal policies.
Knowledge of various negotiation styles and techniques.
Knowledge of research techniques, methods and procedures.
Knowledge of principles, practices and laws of municipal organization and public administration.
Knowledge of supervisory and management methods and techniques.
Knowledge of governmental budget preparation and administration.
Ability to listen, facilitate and synthesize multiple points of view.
Ability to prepare and mentor managers to assume broader leadership roles.
Ability to plan, organize and direct strategic activities related to government procurement and the activities of other assigned offices, departments and divisions.
Ability to interpret City ordinance, rules and regulations and make rational decisions in accordance with established policy.
Ability to communicate clearly and concisely with all levels of City staff, Council,
Commissioners and public, both in writing and verbal presentations with clearly
Ability to supervise managers and employees.
Knowledge in the use of a personal computer, a variety of computer software and other equipment essential to performing daily activities.
Bachelor’s Degree in public administration, or related required; advanced degree strongly preferred. Experience in upper management and/or leadership required. 8-10 years of experience in municipal administration strongly preferred.
Applications will be considered on basis of qualifications, experience, and suitability for position without regards to race, color, religion, sex or national origin. The City of Spring Hill is an EEO/AA/Title VI Employer. Minorities and Women are encouraged to apply.