Salary Note: Although the full salary range for this position is provided, appointments are generally made at the range minimum.
This position is a member of the Procurement Department and directs, manages, supervises, and coordinates the activities and operations of the City's procurement and contracting function; plans, organizes, reviews and administers city-wide program for the purchase of supplies, equipment, and services for City departments; and provides highly responsible and complex administrative support to the City Manager.
Examples of Essential and General Responsibilities
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Manage the daily operation of the City's procurement and contracting function; plan, organize, review and administer city-wide program for the purchase of supplies, equipment, and services for City departments.
Manage and participate in the development and implementation of goals, objectives, policies, and priorities for the department; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
Plan, direct, coordinate, and review the work plan for procurement staff; assign work activities, projects and programs; review and evaluate work products, methods, and procedures to ensure cost effectiveness, quality of product and services, accuracy of record keeping and standardization of purchasing practices.
Develop and implement formal and informal bidding policies; develop bid documents and specifications for supplies, materials, equipment, and services; evaluate bids against specifications and recommend or award contracts or purchases in accordance with City code, laws, and established policy.
Manage records and prepare accurate and concise reports, correspondence, financial statements, procedures, and other written materials.
Select, train, motivate and evaluate procurement personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Oversee and participate in the development and administration of the department’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.
Administer, organize, and monitor the disposal of obsolete or surplus materials and equipment.
Act as the liaison to stakeholders, other departments, City staff and outside agencies; serve on a variety of boards, commissions and committees; prepare and present staff reports and other necessary correspondence; negotiate and resolve sensitive and controversial issues.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to procurement programs, policies, and procedures as appropriate.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of procurement.
Keep current of new products, technological changes, legislative changes, trends, and supply functions in the fields of procurement and contract administration.
Provide highly responsible and complex administrative support to the City Manager.
Perform related duties and responsibilities as required.
Minimum and Preferred Requirements
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the “Work Experience” section of the application. Other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. “Full-time work” means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as “desirable” or “preferred” are not included as part of the minimum requirements.
Five (5) years of increasingly responsible professional procurement, contract development, and administration exposure including two (2) years of supervisory experience in a public sector procurement environment is required.
In addition to the above, the ideal candidate will possess strong knowledge of governmental procurement and contracting practices and functions and possess the following:
Staff supervision and development
Core Knowledge, Skill, and Abilities:
Procurement, financial forecasting, and materials planning
Competitive bidding procedures, contract administration, materials management, inventory control, and general fund and government accounting
Organizational planning and work standards development
Principles of business correspondence, report writing, modern office procedures, methods, and equipment
Bachelors degree from an accredited college or university with major course work in business administration, public administration, or a related field, or equivalent professional work experience, is required.
License or Certificates
Possession of a valid certification as a Certified Purchasing Manager (CPM) or a Certified Public Purchasing Officer (CPPO) or obtain a Certified Public Purchasing Officer (CPPO) certification within 12 months of appointment is required.
Must successfully complete a pre-employment background investigation and a physical.
The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
This position works in an office environment; exposure to computer screens and other office equipment; and may require maintaining physical condition necessary for sitting, standing, or walking for prolonged periods of time: light lifting (up to 25 pounds); operate standard computer.