General Definition of Work
Performs a variety of technically specialized administrative planning & zoning and permitting work while supporting the general operations of the Community Development Department. Work is performed under the supervision of the Community Development Director.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Drafts and assembles Building and Planning & Zoning related reports.
• Maintains written departmental procedures, policies, and reference information.
• Attends City Council and Planning Commission meetings as needed and directed by the Community Development Director.
• Department's initial point of contact for public during regular business hours; provides general information and direction; handles inquiries and complaints from the public; directs public to the appropriate personnel when needed; processes incoming calls, email, and mail.
• Performs various other tasks and duties as assigned.
Planning & Zoning
• Maintains a working understanding of the City's Comprehensive Plan, Zoning and Subdivision ordinances and other City codes and assists the Community Development Department in the implementation and enforcement thereof as required by the Community Development Director.
• Assists the Community Development Department in collecting and reviewing applications for Rezoning, Conditional Use Permits, Variances, Preliminary Plat and Final Plat, and Fence Permits, and prepares Staff Reports for review by Community Development Director. Reviews such applications for building elements that may require further review by the Building Official or other Department staff.
• Takes inquiries and responds to questions regarding Planning & Zoning matters as directed by the Community Development Director or designee.
• As directed by the Community Development Director or designee drafts, issues, and tracks notices of zoning ordinance violations.
• Drafts and assembles supporting documents for Planning Commission and City Council.
• Assists the Community Development Director in shoreland management and floodplain management related duties.
• Issues permits which require inter-departmental review or services of Building Inspectors or the Community Development Director upon completion of permitting process and in accordance with Department procedures; processes and issues building, plumbing, mechanical, demolition and other related permits in accordance with Department procedures. Calculates fees based on established fee schedule and monitors approval of plans by other regulatory agencies. Reviews permits for planning & zoning elements that may require further review by the Community Development Director or other Department staff.
• Assists with contractor licensing services including adherence to City Code and insurance and bonding requirements. Reviews state license compliance of building contractors, remodelers, roofers and all special skill contractors as required by the MN Department of Labor & Industry and as required by the Community Development Director or designee. Prepares and processes contractor licenses.
• Assists in the implementation of the City's rental housing program including but not limited to the review of license applications for zoning and code compliance, processing rental housing licenses, prepares mailings and maintains records related to rental housing licenses.
• Assists public in completing applications and other forms; reviews applications for completeness; accepts construction plans and plan documents for permit processing.
Qualifications and Competencies
Knowledge, Skills and Abilities
• General knowledge with the ability to interpret and apply department-specialized programs, policies, procedures, statutes, regulations, and records relating to the office. Accepts responsibility, takes initiative, and works independently or as part of a team to accomplish tasks, often under strict time constraints.
• Ability to read maps, blueprints, building plans, and to interpret utility location drawings and legal descriptions of real estate.
• Logical thinker with ability to solve practical and complex problems, applying common sense, industry best practices, and organizational policies to interpret and independently carry out tasks with varying levels of direction.
• Demonstrates strong organizational and time management skills with attention to detail. Must be able to handle multiple interruptions and adjustment of priorities throughout the day without compromising accuracy or efficiency.
• Ability to communicate courteously and tactfully, both orally and in writing, by representing the City in a positive and professional manner at all times with an internal/external customer-driven attitude; Provides friendly, courteous responses to coworkers, the public external agencies, associates, and vendors. Remains calm and professional under difficult, sensitive, stressful/hostile situations; or when dealing with diverse individuals.
• Ability to maintain a high level of confidentiality regarding sensitive information and compliance with data practice laws.
• Ability to operate standard office equipment including, but not limited to, computer and department required software, multi-line telephone system, and scanner/copy machine.
• Ability to create spreadsheets, compose correspondence, reports, and documents by typing and entering data accurately and at a reasonable rate of speed; accurately manages department files and records.
• Considerable knowledge of English vocabulary, spelling, grammar, sentence structure, punctuation and arithmetic.
Education, Experience and Special Requirements
• Bachelor's degree with coursework in urban design and planning. Other degrees and coursework in building inspection, construction management, GIS, or a related field will be considered. Experience performing planning & zoning administration, permit reviews, and/or inspections is desirable.
• A combination of education and at least 2 years of experience in the above areas or a closely related field may be considered as a substitute for the bachelor's degree requirement.
• Experience using geographical information systems (GIS).
Other Requirements and Supplemental Information
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires reaching with hands and arms, frequently requires sitting, speaking or hearing and repetitive motions and occasionally requires standing, walking, using hands to finger, handle or feel and lifting; work requires close vision, distance vision, ability to adjust focus and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).