The Last Word on the Annual Conference

Updated Content: New! Discounted Spurs Tickets Available. And all the information you need before you head to San Antonio.

ARTICLE | Oct 17, 2017

NEW! Discounted San Antonio Spurs Tickets Available

Whether you’re a San Antonio Spurs fan or simply enjoy professional basketball, ICMA and Spurs Sports & Entertainment want to give you an unforgettable experience while you visit San Antonio. Annual conference attendees are eligible to receive an exclusive ticket discount for the San Antonio Spurs vs. Toronto Raptors basketball game on Monday, October 23. Attendees can purchase discounted tickets for $25 until Sunday, October 22. Visit the website to purchase your tickets today!

 

Attire and Temperature

San Antonio weather in late October is typically beautiful. Average daytime temperatures range in the upper 70s to low 80s, and nighttime temperatures are in the low 60s, but make sure to check the extended forecast before leaving home. October is also a relatively dry month; however, it’s always a good idea when traveling to be prepared for the occasional shower. Casual attire is the norm for sessions, tours, and most ticketed evening events. Don’t forget to bring a light jacket or sweater to beat the evening chill. Only a few of the finest restaurants require coat and tie; otherwise, relax and be informal.

Hotel Reservations

The ICMA conference housing bureau closed on September 26. To make a new reservation, use online hotel booking sites or contact the conference hotels directly using the telephone numbers listed at the end of this article. Although guaranteed conference rates may no longer be honored, rooms may be available as a result of cancellations. Contact hotels directly to make changes and cancellations.

Getting Around in San Antonio

San Antonio International Airport (SAT) is 8.5 miles from the downtown business district, about a 15-minute drive. A taxi trip (pick-up near Terminal A baggage claim) will cost $25–$30 (tip not included); Ride share companies such as Uber, Lyft, GetMe and Wingz (available near Terminal B baggage claim) start at roughly $17, depending on the type of service you choose.

San Antonio’s downtown is safe, compact, and easy to navigate. All the conference hotels are within walking distance of the convention center, where most conference sessions and events take place. Consult the final conference program for details and instructions concerning busing for sporting and evening social events.

Location of Conference Sessions and Events

Located at 900 E. Market Street, the Henry B. González Convention Center is the site for most of the ICMA conference activities. The Monday evening state/alumni/affiliate receptions and a number of other meetings/events will be held at the Grand Hyatt San Antonio Hotel, next door to the Convention Center.

Registration

The conference registration area is located in Exhibit Hall 3 on the Street Level of the convention center. Registration hours are Saturday and Sunday, 8 a.m.−6 p.m., and Monday and Tuesday, 8 a.m.−5 p.m. All conference participants (members, nonmembers, partners, children, guests) must register and wear badges for admission to sessions, exhibits, and partners’ events. Full payment of conference fees must be received by the time you pick up your registration materials. All mail-in registrations received by ICMA after October 5 will be treated as on-site registration. Online registration will be available until October 16, using Visa, MasterCard, or American Express for payment.

If you are registered for an ICMA University workshop on Saturday morning beginning at 8:30 a.m., it is not necessary to pick up your conference registration materials first. Instead, you can go directly to the workshops’ central registration area located in lobby outside Meeting Room 221 on the convention center’s Meeting Room Level for room assignments and workshop materials. If you are registered for the Soft Skills for Success: First-Time Administrators special session, you also can go directly to the session, which begins at 8:30 a.m. in the Grand Hyatt San Antonio Hotel in Meeting Room Bowie BC on the second floor.

Registration Cancellations

Those who registered for the conference but are unable to attend should send cancellation notices in writing to ICMA by October 16. There is a $75 processing fee for the refund of conference registration fees and an additional $35 fee for ICMA University workshop cancellations. Requests for evening social event and field demo ticket refunds also must be received in writing by October 16. No ticket refunds will be given onsite. After the conference, ICMA will process refunds for registration and ticket cancellations that were submitted in writing by the deadlines.

Tours

The deadline for requests to CE DMC for tour refunds was September 21. Tickets might still be available for sale at the company’s desk, located near registration in the Exhibit Hall 3 on the Street Level of the convention center. All tours will depart from and return to the ICMA bus stop outside the main entrance. Tour participants should arrive 10 minutes prior to departure.

Saturday Evening Reception

If you plan to attend the Witte Museum reception on Saturday, October 21, 5:30–7:30 p.m., stop by the registration area first to pick up your registration packet containing your event ticket. Buses will depart at 5:30 p.m. from the ICMA bus stop outside the main entrance of the convention center. Shuttle bus service back to conference hotels, The Pearl District, Southtown, and Houston Street begins at 7:00 p.m. and will continue until the end of the party. 

Opening Session and Welcoming Reception

The opening general session will take place on Sunday, October 22, 3–5 p.m., in the Stars at Night Ballroom on the Ballroom Level of the convention center. The “Taste of San Antonio” welcoming reception will follow immediately in Exhibit Hall 3 on the Street Level, 5–7 p.m..

During the reception, opening session keynote speaker Rabia Siddique will sign copies of her book in the ICMA Pavilion. Please note that books by keynoter speakers will be available for purchase only at the registration area in Exhibit Hall 3; no books are being sold inside the Pavilion, where the signings take place.

News and Updates

Look for the Stay Connected news brief in your conference registration bag. In support of ICMA’s commitment to sustainability, Stay Connected is going paperless after Sunday’s edition with news and updates available through a variety of digital communication vehicles:

ICMA Conference website (icma.org/conference) is your home for:

Get Social
  • Twitter: Follow us @ICMAEvents and include #ICMA2017 in your tweets.
  • Facebook: “Like” us on the facebook.com/ICMAorg page and network with colleagues on the #ICMA2017 event page.
  • Instagram: Follow us at instagram.com/icmaorg. Share your event photos and tag with #ICMA2017.
  • ICMA’s Conference Mobile App, sponsored by BoardDocs, is your connection to the conference, featuring the complete schedule; session handouts; lists of attendees, exhibitors and sponsors; conference news and alerts; floor plans; session evaluation surveys; and highlights of San Antonio. To download the app, plug www.tripbuildermedia.com/apps/icma2017 into your browser look for “ICMA2017” in your app store. The first time you open the app, use the same information as when you sign onto the ICMA website. Don’t have an ICMA website account? Go to the website to create one. When you pick up your registration materials, you will be asked if you need a copy of the printed final program. If using the app will suffice for you to navigate the conference, please decline a final program in support of ICMA’s commitment to sustainability.

Internet Access

Free wireless Internet sponsored by BoardDocs is available in the Henry B. González Convention Center. Connect to “ICMASanAntonio” password: ICMA2017. Upon connection, a splash page will appear with a “connect” button. The conference Internet Express centers, which are also sponsored by BoardDocs, are located adjacent to the Stars at Night Ballroom on the Ballroom Level and in Exhibit Hall 3 (Street Level). There will be no printed copies of session handouts and presentations, but you can print those that you need using printers at the Internet Express stations.

Hotel Phone Numbers

Grand Hyatt San Antonio 210-224-1234
Crockett Hotel 210-225-6500
Hilton Palacio del Rio 210-222-1400
Hotel Contessa 210-229-9222
Hyatt Regency • San Antonio Riverwalk 210-222-1234
La Quinta Inn and Suites • San Antonio Riverwalk 210-222-9181
Marriott Rivercenter 210-223-1000
Marriott Riverwalk 210-224-4555
Menger Hotel 210-223-4361
Spring Hill Suites • San Antonio Alamo Plaza/Convention Center 210-222-2121
Westin Riverwalk 210-224-6500

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