Frequently Asked Questions

Everything you need to know about the 2018 ICMA Annual Conference.

General Information

What is the ICMA Annual Conference?

The ICMA Annual Conference is the largest gathering of local government professionals in the world and offers an abundance of educational, information-sharing, and networking tools to help local government management professionals manage their communities in today’s complex environment.

Where and when is the 2018 ICMA Annual Conference?

The 2018 ICMA Annual Conference begins on Sunday, September 23 and ends on Wednesday, September 26, 2018. This year's Conference is being held at the Baltimore Convention Center located at 1 W Pratt St, Baltimore, MD 21201.

Who should attend the ICMA Annual Conference?

Anyone can attend the ICMA Annual Conference. City managers. Students. Budget analysts. Public safety officials. Assistants. Economic development managers. Planners. Local government management professionals of all career stages and backgrounds come to the ICMA Annual Conference each year.

Is there a dress code at the ICMA Annual Conference?

Conference and evening event attire is business casual. If you are attending a special meeting, you might want to consider wearing a suit.

How do I use the new kiosk feature at the ICMA Annual Conference this year?

This year the registration area will feature self-service kiosk stations, where you will be able to scan the QR code you received with your registration confirmation to print your badge(s), tickets, and other registration materials.  You can scan your QR code in paper, from your mobile device, or you can enter your name at a self-service station to print your registration materials on-site in Baltimore.  ICMA Staff will be available on-site to assist you, and answer any questions about our new system. Inquiries by email can be addressed to customerservices@icma.org.

Can I download Annual Conference presentations?

Yes, registrants of the ICMA Annual Conference will have access to download session handouts and PowerPoint presentations from various sessions through the Conference App and online during and after the Conference event.

How do I get to the Baltimore Convention Center? Will there be a shuttle?

ICMA will not provide a shuttle, but there are a number of shuttle services from BWI to the Inner Harbor; hotels will likely also have their own shuttles to and from BWI. Please note that the city of Baltimore offers a light rail service that stops immediately outside of the Baltimore Convention Center - this is the cheapest and most convenient option for attendees. 

Baltimore also has the MARC train, a commuter rail system that operates primarily between Baltimore's Penn Station through BWI Thurgood Marshall Airport train station.

What meals will be provided at the Conference?

Attendees of the ICMA Annual Conference will find that several special events will provide food. Outside of these special events, food is not typically provided but the Baltimore Convention Center will have several kiosks of food choices available for Conference attendees. Please find below a list of dates and times where food will be provided for attendees:

  • Saturday, September 22: No breakfast or lunch; light hors d'oeuvres provided at Maryland Science Center event (ticket required)
  • Sunday, September 23: No breakfast or lunch; heavy hors d’oeuvres provided at Welcoming Reception (ticket required, but included in all normal registrations).
  • Monday, September 24: 7:00 AM Inspirational Breakfast (ticket required); breakfast in Exhibit Hall at 9:30 AM (no ticket required); Assistant's Luncheon at 11:15 (ticket required); lunch in Exhibit Hall at 12:15 PM (no ticket required); no dinner provided unless attending state association or affiliate receptions.
  • Tuesday, September 25: Refreshments in Exhibit Hall at 10:00 AM; lunch in Exhibit Hall at 1:00 PM (no ticket required); dinner provided at B&O Railroad Museum reception (ticket required).
  • Wednesday, September 26: No meals provided.

Registration and Pricing

How do I register?

Click here to register. You'll have the option to register online or by mail or fax. . 

How much does registration cost for the Annual Conference? Are there any deadlines?
DEADLINE
MEMBER RATE 
  NONMEMBER RATE 

Registration postmarked/faxed by July 12:                                

    $710      

   $1,165             

Registration postmarked/faxed by August 23:                         

    $775         

$1,225            

Registration postmarked/faxed after August 23:               

  $830          

$1,275             


Can I bring my partner to the Conference? How can I register them?

Absolutely! You can register through the Annual Conference registration process, using the Partner Registration section. The registration rate for partners is $105 which includes a ticket to the Welcoming Reception on Sunday evening. Also, new to the Conference this year is a partners' special brown bag session. Check out the Preliminary Program for more details!

How do I add additional events to my registration?

This year, Annual Conference attendees can purchase additional tickets online after they have registered.  Simply log into your account, click My Events from your My ICMA profile, click on the 2018 Annual Conference event, and click the orange Add Session button under your sessions listing.  You can also click Register Now on this page to purchase tickets if you are already registered.  If you have any questions, please contact customer support at customerservices@icma.org

How do I cancel a ticket/my Conference registration?

For all cancellation and refund policy information, please visit the registration details page.

Why can't I add items to the personal schedule? How do I use it?

Ticketed events will appear on your personal schedule once you register for them; non-ticketed sessions can be added to your schedule by clicking the checkbox next to the session title, and the Add to Schedule button at the bottom of the page. If the session is not on the registration form, you’ll be able to add it to your schedule yourself at no cost.

Ticketed event categories: ICMA University Workshops, Forums, Sports, Field Demonstrations, Evening Highlights

Non-ticketed session categories: Educational Sessions, Educational Exhibits & Solutions Track Sessions, Keynote/Featured Speakers, Learning Labs, Special Meetings

Mixed (see preliminary program for more details): Special Sessions, Special Events, Tours*, Partners' Program

*Tours require separate registration, but can also be added to your schedule.

I never received the email with the kiosk QR code. How can I access another?

Contact customerservices@icma.org and we will have the email resent.

I lost my badge. How do I get another one?

Visit the registration desk onsite and an ICMA staff member can reprint it for you.

Hotel Information

How do I book a hotel for the ICMA Annual Conference?

Hotel reservations will be taken on a first-come, first-served basis by Experient, Please do NOT contact the hotels directly. For a list of Conference hotels and rates, click here.

When is the last day to receive the discounted hotel rate?

Reservations must be received by August 24 to guarantee conference rates. Higher rates may exist after that time.

What are the hotel cancellation policies?

Reservations may be changed (based on availability) until August 24 without penalty and must be cancelled at least 72 hours prior to arrival to avoid a penalty of one night’s room and tax.

Sponsorship and Exhibitor Information

How do I become an ICMA Annual Conference sponsor?

The ICMA Annual Conference is the best opportunity to sustain and grow your business and position yourself as a leader in the field. Click here to download the 2018 Sponsorship Opportunities Brochure. For more sponsorship information, please contact Julie Butler, ICMA, at 202-962-3573 or email her at jbutler@icma.org.

How do I become an ICMA Annual Conference exhibitor?

In order to become an exhibitor and show your product to over 3,000 city and county officials from across the country, please contact:

Lara Fitts Gamache
lara@corcexpo.com
Corcoran Expositions, Inc.
(312) 265-9639 (t)
(312) 541-0573 (f)

Gavin McAuliffe
Gavin@corcexpo.com
Exhibit Sales
Direct Phone: 312-265-9649

Where can I view the floor plan and select my booth?

You can access the 2018 ICMA Annual Conference floor plan here.

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