CONSTITUTION and BY LAWS
Maryland City and County Management Association (MCCMA)
Article 1. Name and Office
Section 1: The name of the organization shall be the Maryland City and County Management Association, hereinafter referred to as “the Association”.
Section 2: The Association may have and maintain an office in the State of Maryland. The address of the office may, from time to time, be changed by the Board of Directors.
Article 2. Purpose
The purpose of the Association shall be to improve the proficiency of municipal, county and other local government managers and administrators; maintain the high ethical standards of the profession; and to strengthen the quality of local government in the State of Maryland through professional management.
Article 3. Affiliation
The Association shall be affiliated with the International City and County Management Association, hereinafter referred to as ICMA. The Association shall also be affiliated with the Maryland Municipal League, hereinafter referred to as the MML. The President of the Association, or President’s designee, shall represent it in its relationships with the ICMA and MML.
Article 4. Membership
Section 1: The membership categories of the Association shall be defined as follows:
(a) Corporate Member-Any person who is employed by a Maryland city, town, county or council of government or any person who resides in Maryland and is retired from local government service.
(b) Student Member-Any intern or full-time student who intends to follow a career in local government.
(c) Affiliate Member-Any person who wishes to cooperate with practicing managers or administrators in the advancement of professional knowledge and practice.
(d) Honorary Member-Any person who, because of distinguished service to local government management, has been proposed by at least three active members, recommended by the Board of Directors, elected by a majority vote of the members present at an annual meeting of the Association and has accepted the offer of such membership within six months of the election.
Article 5. Dues
Section 1: The dues of members shall be established by a resolution of the membership from time to time; honorary members shall be exempt from dues.
Section 2: Dues shall be payable on July 1 and considered in arrears if not paid by September 30. Any member in arrears shall be required to pay the non-member registration fee for any meeting of the Association.
Section 3: Any Member whose dues are in arrears for a period of six months shall be suspended from membership, notified in writing of his or her suspension and shall be excluded from all the rights and privileges of membership in the Association.
Article 6. Fiscal Year
The fiscal year shall begin on July 1 and end June 30.
Article 7. Code of Ethics and Expulsion
Section 1: The ICMA Code of Ethics is hereby adopted as the Code of Ethics for the Association. All members are required to comply with the provisions of the Code as a condition for continuation of membership.
Section 2: Procedures for enforcing the Code of Ethics shall be those established by ICMA.
Article 8. Officers
Section 1: The officers of the Association shall be a President, a Vice President, a Treasurer, and a Secretary. All officers shall be corporate members of the Association in good standing. At least one officer shall be a Corporate Member of ICMA and at least one officer shall be employed by a member municipality of the Maryland Municipal League. Their term of office shall be one year or until their successors are elected. A vacancy of an office other than the President shall be filled by appointment by the President, subject to approval by the Board of Directors; however, if the vacancy occurs within sixty days before a regular meeting, the vacancy shall be filled by election.
(a) The President shall be the principal executive officer of the Association and shall in general supervise and control all of the business and affairs of the Association. He or she shall preside at all meetings of the Association and the Board of Directors and shall give an annual report to the Association at the annual meeting. He or she shall appoint members to the MCCMA Nominations Committee, MML Conference Planning Committee, ICMA Conference Planning Committee, MML Communications Committee, MML Legislative Committee and, when necessary, other ad hoc committees with the approval of the Board of Directors.
(b) The Vice President shall assist the President with the business and affairs of the organization. He or she shall preside at any meeting of the Association or Board of Directors in the absence of the President. The Vice President shall coordinate the Municipal Employee of The Year Award and shall coordinate membership recruitment.
(c) The Treasurer shall transact the necessary financial business of the Association, keeping a complete record of all transactions, which shall be submitted for review at the annual meeting of the Association. The Treasurer shall also prepare the annual budget for adoption. If required by the Board of Directors, he or she shall give bond in such form and amount as may be determined by the Board of Directors.
(d) The Secretary shall take and transcribe a set of minutes for all association and Board of Directors meetings. The Secretary shall also be responsible for preparing all correspondence for the association. The Secretary shall maintain the MCCMA records and archives, coordinate email and membership updates with ICMA and facilitate updates to the MCCMA website.
Article 9. Board of Directors
Section 1: The Board of Directors shall be the Officers and the Past President). It shall be the duty and responsibility of the Board of Directors to carry out the objectives of the Association.
Section 2: The Board of Directors shall meet periodically to conduct the business and affairs of the Association and they shall approve appointments of the president when required. Meetings of the Board of Directors shall be held on the call of the president or upon request in writing in any two (2) members of the Board of Directors.
Section 3: At the annual meeting of the Association, the Board of Directors shall submit a proposed budget for the next fiscal year to be approved by the membership. The budget may be amended by the Board of Directors at any time during the fiscal year.
Section 4: The Board of Directors may negotiate and adopt contracts from time to time as deemed necessary to carry out the goals and objectives of the Association. Such contracts may include but are not limited to an agreement/relationship with another organization to perform Secretariat services for the Association.
Section 5: Filling Vacancies: In the absence of the President or in the event of the President’s inability to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers and be subject to all the restrictions upon the President. Any vacancy in any other office shall be filled by appointment by the President, subject to approval by the Board of Directors; however, if the vacancy occurs within sixty days before a regular meeting, the vacancy shall be filled by election. Appointments by the President shall be effective until a successor takes office. In the instance of a vacancy of the office of President, the Association shall hold a special election if the vacancy occurs prior to the Association’s December meeting. The special election will take place during the December meeting. If the vacancy occurs after the December meeting of the Association, the Vice President shall become the Acting President of the Association until the election of officers is held during the annual spring meeting. The Vice President shall act as President at times when there is a vacancy of the President until an election of the Association can be held in conjunction with a meeting of the Association.
Article 10. Committees
Section 1: The President shall make appointments to the following standing Committees:
MCCMA Nominations Committee
MML Conference Planning Committee
ICMA Conference Planning Committee
MML Communications Committee
MML Legislative Committee
Other ad hoc committees may be appointed at the discretion of the President with the approval of the Board of Directors. With the exception of the Nominations Committee, any member of the Association is eligible to serve on any Committee; however, each Committee shall be chaired by a Corporate Member of the MCCMA appointed by the President. Except for the Nominations Committee Chair, the chairs may serve 2 consecutive 1-year terms.
Section 2: Nominations Committee: The immediate Past President shall chair the Nominations Committee. If the immediate Past President is ineligible to Chair, then the President shall appoint a recent Past President as Chair. The Nominations Committee shall consist of not less than three Corporate Members appointed by the President and approved by a majority of the Board of Directors in attendance. The Nominations Committee must be formed at least 30 days prior to the Annual Spring Conference. The Nominations Committee shall conduct a formal canvassing of potential candidates and propose a slate of Officers at the Spring Conference. The President shall also call for nominations from the floor prior to the vote.
Article 11. Meetings
Section1: The Association shall hold an annual meeting during the last quarter of each fiscal year. The time and place of this meeting shall be approved by the Board of Directors. At least thirty (30) days notice shall be given to the membership of this meeting.
Section 2: As necessary, the President may schedule other official meetings of the Association. At least fifteen (15) days notice will be given for such meetings.
Article 12. Nominations and Elections
Section 1: At each annual meeting the Association shall elect by ballot the officers enumerated in Article 8. Any candidate receiving a majority of all votes cast for any office shall be declared elected.
Section 2: The Nominations Committee shall submit the names of candidates it proposes for offices. Additional nominations shall then be permitted from the floor by the President.
Section 3: Newly elected officers shall begin their term of office immediately after being elected.
Section 4: All members in good standing shall be eligible to cast ballots in the election.
Article 13. Amendments
This Constitution may be amended or repealed by a two-thirds vote of the members of the Association present at a regular meeting, or three members of this Association may, by petition to the Secretary, initiate a desired change which shall become effective upon the ratification by two-thirds of the members present at any meeting or by a majority of members voting thereon by a letter ballot. A letter ballot shall be canvassed by two members of the Board of Directors on the sixtieth day after the same is mailed by the Secretary.
Article 14, Proxies Prohibited
Voting by proxy shall not be allowed at any meeting of the Association.
Adopted the 25th day of June 2001.
Amended the 23rd day of June 2008.
Amended the 29th day of June, 2009.