2011 ICMA Award Recipients Schedule of Requested Materials

and Conference Activities

2011 Milwaukee Annual Conference Recognitions

1.   Closing Session Recognition- ICMA will recognize you and your colleagues during the Closing Session on Wednesday morning (please arrive at 10:15am). Location will be listed in your final conference program.

During the session, staff will reserve a front row of chairs for the group. An ICMA staff member will be on hand to check you in and give you last-minute instructions. Please sit in your assigned seat until after the recognition ceremony.

ACTION NEEDED: Return via email the two-page sheet enclosed as Appendix B no later than Monday, June 20, to let us know whether you are able to be recognized during the Wednesday closing session. If you are not attending the conference, you may ask a representative from your community to receive the recognition in your place.  On this form you will also indicate if you prefer a plaque or a contribution to the Fund for Professional Management.

You will receive an invitation with your conference registration to an awards reception to be held on Monday, September 19th at 5:00pm. Location of the reception will be noted on the invitation.

2.   Call for Photos for Commemorative Awards Booklet-Each year ICMA publishes a commemorative booklet that is developed from the material you or your nominator submitted with your nomination. This year’s commemorative booklet will be published in the September issue of Public Management (PM). Past years’ program booklets are available online for your review at icma.org/awards.

As you review the sample booklets, you will notice that each program or professional is featured through a photograph and a description. Most Program Excellence Award descriptions also include what we call an "action" photo, which highlights some aspect of the program that is being recognized. See Appendix C for guidelines on submitting your photo(s).

ACTIONS NEEDED:

·     Professional Award recipients should send ICMA one color headshot of themselves. High-quality, high-resolution electronic images are preferred, however, we will gladly accept hard-copy images.

·     Program Excellence Award recipients should coordinate to send ICMA (1) a color head shot of each member being recognized See Appendix A) and (2) at least one color "action" photo that highlights some aspect of the program. High-quality, high-resolution electronic images are preferred, however, we will gladly accept hard-copy images. Photo guidelines are included as Appendix C.

Photos should be e-mailed or shipped to the attention of Felicia Littky (awards@icma.org), ICMA, 777 North Capitol Street, N.E., Suite 500, Washington, D.C., 20002-4201; and should arrive at ICMA no later than Monday, July 18

THE FOLLOWING ITEM APPLIES TO PROGRAM EXCELLENCE AWARD RECIPIENTS ONLY

3.  Exhibit Hall Poster Displays for Program Excellence Award Recipients-Each year, ICMA highlights its Program Excellence Award recipients with a poster display in the Annual Conference Exhibit Hall.

ACTION NEEDED: We ask that staff from the local governments that are receiving a Program Excellence Award prepare a 30"x 20" display/poster board that highlights the recognized program through the use of "action photos" and text. Black, 3/16" thick form board makes a nice background and is available at any art supply store. Photos of example display boards from previous conferences are available on the ICMA website at icma.org/awards. Display boards should be received at ICMA no later than Friday, August 19th.  Send display boards to: Felicia Littky, ICMA Annual Awards Program, 777 North Capitol Street, N.E., Suite 500, Washington, D.C., 20002-4201.

I look forward to working with you this summer and during the ICMA Annual Conference in Milwaukee!  If you have any questions, contact me at 202/962-3656 or flittky@icma.org.

Appendix A:   List of awards with multiple member recipients

Appendix B:   Availability and Plaque Form (to be returned by June 20)

Appendix C:   Photo Guidelines