Question

Innovating Employee Orientation

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J. Munger
J. Munger asked

We are looking to revamp our employee orientation, including dropping the word "orientation."
Outside of the boilerplate HR regulations, IT policy, benefits, etc., we want to branch out and explore ways of instilling new hires with our city’s culture from Day 1. As the Boomers retire we want to take steps to recruit the best young talent to take their places, and the same old orientation will not cut it. We are looking at something like a corporate incoming seminar being the rough template we use.
I was just wondering if anyone has done something similar or if anyone just has some suggestions?
We really have a white sheet of paper to build our Employee Academy.

Answers

 
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[Unknown]
[Unknown] said

Hi Mike,

In Raleigh, our new employee orientation actually lasts three days, and typically, HR likes to choose at least two different locations to hold orientation so that new employees can visit a couple new buildings. Almost every department gets to make at least a short presentation, which not only gives you a feel for the department's work (and the fact that they exist, in the case of lesser-known departments like Community Development), but also gives you a contact in each department should you have questions. We also incorporate National Incident Management System training into our orientation, and even though it can be lengthy, knowing you're prepared in the event of an emergency does give you a sense of ownership within the city.

Individual departments also do their own orientation academies, and the one I did for Parks and Recreation included travelling around Raleigh in a city trolley, visiting several parks, and even riding one of the park carousels. We definitely try to balance out the wordy parts with the fun parts!

I've attached a copy of our most recent citywide orientation schedule. Hope that helps!

J. Munger

J. Munger

Thanks. This seems like realyl good stuff.
I was just wondering if there is a comparison before and after the implementation of this orientation? has there been a spike in employee engagement?

I'm not really sure, actually. I know HR does not do an orientation evaluation, so there probably would be no way of knowing. But, I do know we have a low turnover rate, and orientation introduced me to quite a few people in other departments I may have never met otherwise. This type of orientation also gave me a better working knowledge of the city, which is especially helpful since some citizens tend to just call the first number they can find on our website, even if it's incorrect.

 
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Robert Carty

I know the City of Palo Alto was reinventing their process, and started a year or two ago. Jim Keene, the city manager, discussed it in the Change by Design interview with Bob O'Neill and Tim Brown (http://icma.org/leadingideas).

I also find using the book, "The Adventures of Johnny Bunko" by Daniel Pink (who spoke at the ICMA conference in 2007) to be a good conversation starter about making a difference/leaving an imprint and creating a "this isn't your parents' workplace" mentality.

Personally, I think the employee integration starts before even hiring someone - identifying the profile/type of person who best fits the organization's culture (either now, or where you want your culture to go), and trying to match that profile as close as possible during the interviews. Not to say you want all one type of person, but that you've mapped out what you want your organization to look like and find people that are (for example), comfortable with change or ambiguity, or don't mind an open-door atmosphere.

 
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Barry Crook

Two things we do here in Aspen. New employees meet with the City Manager where he talks about the kind of organization we aspire to be and how we are different from other places. I meet with them and discuss customer service and why they are important in creating an impression on the people who live here, work here and visit here with their interactions with them. I've attached the PP I use to guide those conversations.

 
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Gabriel Brehm

Hello Mike,
I found a couple of documents that might interest you. The City of Englewood has leveraged culture to replace training to a degree:
http://icma.org/en/icma/knowledge_network/documents/kn/Document/1255/Leveraging_Internal_Knowledge_to_Create_a_Culture_of_Learning

The City of Montgomery, Ohio has worked to develop a company culture that encourages innovation and improvements:
http://icma.org/en/icma/knowledge_network/documents/kn/Document/301033/Innovation_through_a_Culture_of_Continuous_Improvement

You can always check the documents section of the Knowledge Network for information on many local government topics:
http://icma.org/en/icma/knowledge_network/documents

I hope this information is helpful for your organization.

Gabe Brehm
Knowledge Network Intern
ICMA

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