Question

Cash back on municipal credit card use

  0  
Tony Mazzucco

The Town of Milton, Vermont is considering moving more of our purchases to a credit card with a cash back percentage. Most cards we looked at have either 1.5% or 2% cash back. Can anyone provide feedback if their community has done/does this and how well it works or any challenges encountered?

Some background:
We are a community of 10,500 with about $6.5 million general fund and $2 million enterprise funds. We currently use a credit card for some purchases but there is no cash back and we only put about $7,000-10,000 per year on it. We have identified at least $300,000 in expenses that could be charged to a credit card and get 1.5/2% back on.

Much appreciated.

Tony Mazzucco
tmazzucco@town.milton.vt.us

Answers

 
  1  
Robert Woods

Just a word of caution: credit cards accelerate the spending of money. You may not save anything because the ease of purchase results in more items being purchased than may have been needed.

http://home.uchicago.edu/ourminsky/Goal-Gradient_Illusionary_Goal_Progress.pdf

$300,000 @ 2% means you get $6,000 cash back. So if use accelerates and you actually spend $310,000 where before it would have only been $300,000, you get back $6,200 but are out of pocket a net -$3,800. Do you have inventory controls in place to stop unneeded inventory from accumulating?

It will only work if you can maintain tight control on items purchased, such as the old purchase order route. But with a credit card, pre-approval sometimes goes away with post-purchase review taking its place. Not quite the same thing.

 
  0  
Eric Palm
Eric Palm said

We have an American Express Corporate Card that earns points and can be redeemed for cash or travel to conferences, etc. We have yet to utilize any of the points as we're finalizing a policy to the board on redemption.

We only use the card for paying our water bill to the City of Chicago which is roughly $1 MM a year. So while I understand the concerns by Mr. Woods, for us, it was somewhat of a "no brainer" as the cost exists regardless - might as well receive a benefit (besides the water, of course). I think if you use it for major purchases such as water, refuse, etc., it could prove to be beneficial.

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