Question

Organizing Shared Drives

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Paul Rosen
Paul Rosen asked
Aug 16 2012

Our Budget Division would like to organize our shared drive. Currently some file and folder locations make sense while others don't. I would like to know if anyone has reorganized their shared drive recently (especially if your a budget office), and what strategy did you use to do so. Was there a website that was helpful? What does your file structure look like now? If you have a pdf or other visual of the new structure to look at, that would be helpful too.

Thanks in advance for any responses.
Alan




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[Unknown]
[Unknown] said
Aug 22 2012

Hello, Paul. I’ve done a little digging and found some resources which you will hopefully find helpful.

The first is a guide from the state of New South Wales, Australia. It details policies and procedures for maintaining strong organization in a network drive, such as having the file path in the footer of every document. Unfortunately, it does not give advice on how to create an organized state of affairs:
http://www.records.nsw.gov.au/recordkeeping/government-recordkeeping-manual/guidance/recordkeeping-in-brief/recordkeeping-in-brief-57

The second is from a blog called Unclutterer, which has advice on naming structures for files as well as do’s and don’ts in file naming conventions: http://unclutterer.com/2009/05/08/ask-unclutterer-organizing-a-shared-drive/

Hope this helps.

Gabriel Brehm
Knowledge Network Intern
ICMA

Paul Rosen

Paul Rosen

Thanks Gabriel, I'll take a look at them.

Aug 28 2012

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