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We're reassessing the way we participate in GFOA's budget presentation awards program. Currently we print out our 350+ page budget book and send in multiple copies to GFOA for reviewers. How do you submit it for your city?
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The City of Albany, OR submits three copies. GFOA in turn sends one to three different reviewers.
Thanks Robert. Do you send electronic (flash drive, CD, hyperlink) or paper copies?
27 Jul 2012
As a long time reviewer I know more submitals are being made with mini flash drives. It makes reviewing more difficult but makes a lot sense for submitters.
Interesting..What is your preferred submission format?
We stopped sending a hardcopy budget document a few years ago. The only "confusion" is PDF pages v. pages of teh budget document, which can/do differ. We are just very clear on the criteria sheet that reviewers should pay attention to the PDF page numbers.....
We've done the belt and suspenders approach in recent years -- submitting hard copies and electronic (CD or flash drive). Either, alone, is fine.
I've been reviewing budgets for GFOA for close to 25 years and old habits die hard so I tend to print sections of documents I review when I only get them in electronic form. On the other hand, when I get a hard copy only, I may go online and look at the electronic version at the jurisdiction's website.
Pagination should be the same between the electronic file and the paper version -- i.e., the cover is technically page 1 -- so that the table of contents refers to both the number on the page and the PDF pagination. To do that, paginate in Adobe after the file is assembled and use that to create the table of contents and references in the GFOA submission.
If when you print your document you put it in a 3-ring binder, I'd suggest submitting electronically only. Most of the printed documents I have reviewed that arrived in 3-ring binders have started falling out of the binder within the first hour of using it. The record is the one that fell apart as I removed it from the envelope in which it arrived.
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